HCR Records Management

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Resources: Interview Data Threads and Ch. 7 of Essentials of Health Information Management

Recall the Interview Data Thread from the Week 4 assignment where you posted the information from your interviews.

Review the information for interview questions 6-12 from the thread to answer the following in a 750+ word paper:

What conclusions can you draw about similarities and differences in circulation, tracking and security measures for records handling and storage within small, medium, and large facilities? Discuss reasons for these differences.

Consider how these differences affect other aspects of records management, and postulate consequences of staff not following those procedures properly.

You MUST use the Required TEMPLATE.

6. If paper records: How many different locations are there in your department that patient files may be found? (For example, are there some temporary holding areas in addition to a permanent area?)

3. 7. If paper records: Is there a need to chart the circulation of files from one location to another, so that your staff knows where files are kept?

4. What can cause the biggest problem for records management if it isn’t done right?

6. What measures in terms of physical storage are taken to ensure the privacy of the medical record?

10. What measures in terms of personal handling are taken to ensure the privacy of the medical record?

8. Do you have a policy or mechanism to reproduce a lost record?

12. How do you handle records for patients who no longer visit your facility?