business letters

Letter One

Letter 1 is a solicited application letter following the AIDA model found in the textbook. Paragraph 1 should clearly state why you are writing and give the recipient a reason to continue reading. Identify the specific job for which you're applying. Show understanding of the company, and the job's role in positioning the company within its marketplace. Paragraph 2 presents your strongest selling points, demonstrating how you can benefit the firm. This creates interest in your candidacy and the desire to interview you to learn more. For the solicited letter, ensure your 2^nd paragraph addresses each major requirement in the job announcement or ad. Show the reader how some of your key personal characteristics fit the job. Paragraph 3 asks for a specific action (usually an interview) and a reply to your letter. You can offer to come to the interviewer's office, at his or her convenience or suggest a telephone interview. Include an email address you check every day, and a working mobile telephone number. Today, everyone is expected to have a mobile telephone; ensure you have one.

Letter 2 is a request for a recommendation. It consists of three parts: an opening, a body, and a closing. In the opening (Paragraph 1), state the request clearly, being polite and respectful. Assume the reader will comply with request, but specifically ask for a recommendation. In the body (probably a couple of brief paragraphs), ask the reader to comment on your character, job skills, relevant personal characteristics, etc. In the closing, indicate to whom and where the letter should be sent, by including both a postal and e-mail address. Ask the reader to send the recommendation by a specific date (but give the reader sufficient time to respond to your request). Thank the reader for his or her time and effort.