s edwards

IRB APPLICATION CHECKLIST

Use the checklist below to make sure you have submitted the necessary paperwork to the IRB:

I have completed the necessary CITI Training. (You may submit your application prior to

completing CITI Training, however the IRB will not be able to approve your research until CITI

Training is completed).

If applicable, I have received faculty chair/mentor approval.

I have completed the appropriate IRB application in its entirety.

If applicable, I have created the following supplemental documents (templates):

Permission Request Letter(s)

Recruitment Materials:

 Letter(s)

 Announcement(s)

 Social Media Post(s)

 Email(s)

 Flyer(s)

 Verbal/Phone Script(s)

Consent Materials:

 Consent Form(s)

 Assent Form(s)

 Parental Consent Form(s)

 Debriefing Form(s)

Instruments:

 Survey Questions

 Questionnaires

 Interview Questions

 Focus Group Questions

 Other Test/Assessment Material

I have submitted a signed signature page to the IRB (including chair/mentor signature).

If applicable, I have submitted proof of permission (as a letter, or email response) to the

IRB.

I have submitted my application as a Word document, and the above supplemental

documents as separate Word documents* to the IRB (irb@liberty.edu).

*Please note: Signature pages and proof of permission may be submitted as PDFs.

IRB APPLICATION CHECKLIST

Use the checklist below to make sure you have submitted the necessary paperwork to the IRB:

I have completed the necessary CITI Training. (You may submit your application prior to

completing CITI Training, however the IRB will not be able to approve your research until CITI

Training is completed).

If applicable, I have received faculty chair/mentor approval.

I have completed the appropriate IRB application in its entirety.

If applicable, I have created the following supplemental documents (templates):

Permission Request Letter(s)

Recruitment Materials:

 Letter(s)

 Announcement(s)

 Social Media Post(s)

 Email(s)

 Flyer(s)

 Verbal/Phone Script(s)

Consent Materials:

 Consent Form(s)

 Assent Form(s)

 Parental Consent Form(s)

 Debriefing Form(s)

Instruments:

 Survey Questions

 Questionnaires

 Interview Questions

 Focus Group Questions

 Other Test/Assessment Material

I have submitted a signed signature page to the IRB (including chair/mentor signature).

If applicable, I have submitted proof of permission (as a letter, or email response) to the

IRB.

I have submitted my application as a Word document, and the above supplemental

documents as separate Word documents* to the IRB (irb@liberty.edu).

*Please note: Signature pages and proof of permission may be submitted as PDFs.

IRB Application Instructions &

Common Responses

Liberty University IRB

I: Read the Instructions

Read before

starting!

Hover your

cursor over blue

question marks

for more

information.

II: Basic Protocol Information

Fill in your

title and

personal

information.

Indicate the

appropriate

options.

Required for

School of Ed.

applicants.

II: Basic Protocol Information

Identify

anyone else

associated

with your

study.

Required

for Ed.D

applicants.

II: Basic Protocol Information

If you plan to exclusively use LU participants

from a specific department, you will need to

obtain permission from the Department Chair.

Permission can be emailed, or on documented letterhead.

If you plan to use students from multiple departments

or class years, we will seek administrative approval

on your behalf. You must still complete this section.

II: Basic Protocol Information

If your study is funded, provide

the requested information.

Indicate which course(s) you completed, and when. The IRB will verify

this information prior to approval.

The dates can be approximate.

III: Study Materials & Considerations

Tell us what you will be

doing for your study.

III: Study Materials & Considerations

If you are using investigational drugs or devices, we

need to know. Include that information here.

IV: Purpose Please do not copy and paste your abstract. This section can be brief, so

long as you provide enough detail that reviewers will have a general idea

of what your study entails. Use common terms, and non-technical jargon.

Example: The purpose of this study is to determine whether technology has an impact on test scores

in 5th grade math students. Two classes will be observed for the purposes of this study, one class from

ABC Elementary (with technology) and one class from XYZ Elementary (no technology). This data

will allow the researcher to determine if technology is improving test scores, allowing administrators

to better judge if funding should be allocated to improving classroom technology. ETC…

V: Participant Inclusion/Exclusion Provide specific

information on

who you want to

participate.

Why are you

selecting this

population?

Who do you

NOT want

participating?

Why are you

choosing to include

this special

population? Be

specific.

Example: Asian American men between 45-60 who don’t attend church.

Example: This population will help the researcher identify methods for

improving the spiritual health of Asian American males aged 45-60.

Example: Asian American men 45-60 who attend

church.

Example: Asian American men aged 45-60 have been shown to not go to church.

This study will specifically identify why, and depends on their responses.

V: Participant Inclusion/Exclusion

How many

participants

will you

include, and

why?

If your study is UNFUNDED, skip this question.

Example: 150 high school students will be enrolled in the study. This

number will be large enough to adequately get a sense of high school

students perceptions on cell phone use.

V: Participant Inclusion/Exclusion

Who is the study focused on? For example, if you are surveying a

church, and some participants happen to be university students or in the

military, you would only have to check “Normal Participants”.

VI: Recruitment

Example 1: I will contact participants via

email with addresses obtained from the school.

Example: Participants will be recruited on campus in front of the

student center two weeks prior to the focus group meeting.

Example 2: I will contact participants

by posting on Facebook and Twitter.

Submit all

materials!

VI: Recruitment

Example: The first question of the survey will ask the age of participants. If they

are under 18, they will not be allowed to take the rest of the survey.

If yes, state how you will minimize potentially coercive situations or protect

existing relationships throughout the course of the study.

VII: Research Procedures

Example: ABC Elementary (ABC School District, Lynchburg, VA),

XYZ Elementary (XYZ School District, Lynchburg, VA)

Submit all

materials!

Take an anonymous online survey. Take part in a recorded interview. 45 minutes

10 minutesExample:

Example 2: “I will analyze the data using cross tabulation

and linear regression. Once the analysis is complete, I will

submit my findings to the Journal of Science for publication.”

VIII: Data Analysis

Example 1: “I will analyze the data using SPSS or

SAS. Once the data has been fully analyzed, I will

include it in my dissertation.”

Provide an estimate.

This can be brief.

We need to know

what will generally

be done with the

data, not every

aspect of the

analysis.

IX: Parental/Guardian Consent

If your study does not involve minors, check no and proceed. If your

study does involve minors, determine whether both parents must provide

consent (required if greater than minimal risk).

X: Assent From Children

If your study does not involve minors, check no and proceed. If your

study does involve minors, determine whether assent is required.

If assent is required, be sure to submit a child assent form with your

application. If the child is old enough to comprehend the study, you may

combine the parental and child consent information into one document.

Example 2: “I will send the informed consent document

along with my recruitment letter. If the person chooses to

participate, I will ask that they mail the signed consent

document back to me before scheduling an interview.”

XI: Obtaining Informed Consent

Example 1: “I will make the informed consent document

the first page of my survey. When participants click on

the survey link, they will read the informed consent. If

they choose to participate, they will be asked to click the

“take my survey” button at the end.”

Submit all materials! In most studies involving deception,

you will be required to “debrief” your participants after the

study has been completed (i.e., tell them what was withheld

and/or the true purpose of the study).

XII: Use of Deception

Most studies do not

involve the use of

deception. If yours

will, specifically

explain what will be

kept secret from

your participants.

If your study involves deception and is minimal risk, or

the study would be impractical without a waiver, you

may qualify for a waiver of informed consent elements.

XIII: Waiver of Consent Elements

Most studies require

informed consent, so

will check “N/A”.

If you believe that

you qualify for this

waiver, fill out this

section. The IRB will

inform you as to

whether or not you

qualify.

If your study involves minimal risk, is anonymous, or uses

secondary data, you may qualify for a waiver of signed consent.

XIV: Waiver of Signed Consent

If your study is not

anonymous, involves

interviews/focus

groups or recordings

you will most likely

check “N/A”.

If you believe that

you qualify for this

waiver, fill out this

section. The IRB will

inform you as to

whether or not you

qualify.

Remember to submit all materials!

XV: Waiver of Signed Consent

Example: Interviews will be conducted in a private

room where others cannot easily overhear.

XVI: Privacy & Confidentiality

XVI: Privacy & Confidentiality

Example: Data will be stored on a password

protected computer for 3 years after the study.

Example: Only the researcher will have access to

the data.

Remember to keep the data for 3 years after

completion of the study.

XVI: Privacy & Confidentiality

Archival Data = Existing Data

If you need to obtain permission to

access the archival data, indicate from

whom, and how you will be obtain

access.

Be specific as to what information is identifiable, or

to who will be linking the data for your study.

Will names or identities be accessible from the data

set?

XVI: Privacy & Confidentiality Non-Archival Data = New Data

This could include pseudonyms,

numbers, or letters.

Example: An online survey will be used. The survey

will not collect any identifiable information.

XVI: Privacy & Confidentiality

Be sure to

include a

debriefing

form if you

check yes

here.

Example: Recordings will be destroyed if the participant withdraws. Focus

group recordings will not be destroyed, however, participants responses will

not be used.

XVII: Participant Compensation

Example: If

participants

only complete

part of a

survey, do

they still

receive the

gift card?

Example: Participants will receive a $5 Walmart gift card.

XVIII: Risks and Benefits

Only respond

to this

question if

your study is

greater than

minimal risk.

Example: The risks involved in this study are minimal, no

more than the participant would experience in daily life.

XVIII: Risks and Benefits

Example: By participating in this study, the participant may

receive increased knowledge/skills of proper hand-washing.

Example: By exploring handwashing habits and ways to

improve them, society may benefit by becoming healthier.

Example: The benefits outweigh the (minimal) risks in this

study, as handwashing is an important skill to have, and

understanding personal habits may lead to increased health.

Direct benefits

are commonly

increased

knowledge or

skills.

“Helping the

researcher” is

not a benefit.