Project Deliverable 3

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1FORMBeerSponsorProposal-1.doc

[removed]

1FORMArtistOfferSheet-1.doc

OFFER SHEET

Your Company Name

Address

Phone, fax, email

Web address

TO: AGENCY:

FROM:

THIS IS A BID FOR:

PERFORMANCE DATE: TIME:

CITY, STATE:

VENUE: SEAT CAPACITY:

OTHER ACTS:

TICKET PRICES:

COSTS (NOT INCL. RENT %, TICKET COMM.):

POTENTIAL GROSS:

BID (or OFFER):

BAND MAY SELL T-SHIRTS /SOUVENIRS?

PROMOTER TAKES 10-15%?

HOTEL ROOMS PROVIDED?

OTHER NOTES

ABOUTNEWYORK.docx

ABOUT NEW YORK

Assignment:

- Write a one-page sponsorship letter, addressing potential sponsors and highlighting the benefits of partnership. - Draft a talent offer letter for one artist, outlining terms and details of the offer respectfully. - Create a Gantt chart for one tour stop, mapping out tasks and timelines visually.

**1. Sponsorship Letter (1 page):**    - Your task is to write a persuasive sponsorship letter aimed at potential sponsors for your tour. Your letter should clearly articulate the purpose of your tour, highlight the benefits of sponsorship, and make a compelling case for why the sponsor should partner with you. Be sure to keep it concise and professional.

   *Example Sponsorship Letter:* 1 FORM Beer Sponsor Proposal-1.doc

**2. Talent Offer Letter (for one artist):**    - Next, you'll draft a talent offer letter for one artist you wish to book for your tour. Your offer letter should outline the terms of the offer, including compensation, performance details, and any additional perks or benefits offered to the artist. Remember to be clear, detailed, and respectful in your communication.

   *Example Talent Offer Letter:*     1 FORM Artist Offer Sheet-1.doc

**3. Gantt Chart (for one tour stop):**    - Finally, you'll create a Gantt chart to visually map out the timeline and tasks for one stop on your tour. Your Gantt chart should include key milestones, such as venue booking, promotion campaigns, travel arrangements, and day-of-event logistics. Use color coding or different symbols to denote task dependencies and deadlines.

   *Example Gantt Chart:*   https://youtu.be/tuQpGzL_14g?si=TdE4j-72L6B2-2Xx Links to an external site.

Think about the purpose of your tour and how it aligns with your overall goals and objectives. Consider the target audience, the message you want to convey through your tour, and the impact you aim to achieve. Your sponsorship letter, talent offer letter, and Gantt chart should all reflect this purpose and contribute to the success of your tour.

 

Again, your group will submit a one-page sponsorship letter, an offer sheet for one of the artist on your tour, and a preliminary Gantt Chart for how your team would like to run the show. Please submit all three documents together and not separately.  Again, assignments must be submitted as combined documents. 

 

newyork.xlsx

Sheet1

Show Day/Date: August 2, 2024 - New York City
Show Name: New York show
City: New York Production Costs:
Cost Item Advance At Show Total Notes Talent: $23,000
roduction Sound: $500
Talent $23,000 Dancers (8) Lights: $450
Sound $500 2 speakers Stage: $750
Lights $450 Rent, lighting design previously paid for Limos/Van: $150
Stage $750 Rent wooden dance floor to match venue Hotel: $200
Limos/Van $150 Per day Catering: $200
Hotel $200 Hotel accommodation for performers/management Total Production Costs: $25,250
Catering $200 Dinner catering for performers/management
Venue $350 $450 $800
Event Housekeeping $150 $150 3 people - venue staff 3 hrs Venue Costs:
Post Event Housekeeping $50 $50 1 person - venue staff 1 hr
Conversion to Event $60 $60 2 people - 45 min Venue Rental: $800
Conversion to Event $60 $60 2 people - 45 min Event Housekeeping: $150
Staff $650 Post Event Housekeeping: $50
Ushers $100 $100 3 people, 2 hrs Conversion to Event: $120
Ticket Takers $100 $100 2 people, 2 hrs Staff: $650
Electrician $200 $200 1 person, 4 hrs Total Venue Costs: $1,770
Light Operators $250 $250 2 people, 2 hrs
Administrative Costs $1,200
Insurance, Bonds $250 GEICO Insurance
Permits, Licenses $300 Permit fees for New York City Administrative Costs:
Phone, Supplies, Office $100 $100
Hard Ticket Printing Online ticket sale with code scan only Insurance, Bonds: $250
T-shirts $800 40 t-shirts at $20 cost Permits, Licenses: $300
Marketing $1,200 Phone, Supplies, Office: $100
Posters/Flyers $200 1000 flyers for local businesses Total Administrative Costs: $650
Internet Ads $300 Instagram: 5/1000 impressions, 50000 impressions
Internet Pay-per-clicks$3000.30/clickEvent Costs Total$33,800$35,375
Marketing Costs:
Posters/Flyers: $200
Internet Ads: $300
Internet Pay-per-clicks: $300
Total Marketing Costs: $800
Other Costs:
Hard Ticket Printing: To be determined based on ticket sales
T-shirts: $800
Total Event Costs: $29,270 (excluding Hard Ticket Printing)
Expected Revenue Streams:
Ticket Sales: $51,000
VIP Packages: $7,000
Band Merchandise: $3,000
Beverage Sales: $5,000
Total Expected Revenue: $66,000
Breakeven Point: To cover event costs of $29,270 (excluding Hard Ticket Printing), approximately 375 tickets need to be sold. With additional revenue streams, the breakeven point can be reached more efficiently.
Mypastassignmetforguidenseinthistopic.docx
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