BIT 415 Resource Allocation and Optimization

Lowest Level Task Resource Assignments Finalize project team Project Manager Develop project charter Project Manager Develop scope statement Project Manager Develop and refine other plans Project Manager Conduct research for income mechanism into Global Treps Support Team Manager Evaluate current systems Support Team Manager, System Test Engineer Define requirements Website Developer Define user requirements Website Developer Define content requirements Website Developer Define system requirements Website Developer Define server owner requirements Website Developer Define specific functionality Support Team Manager, System Test Engineer Define risks and risk management approach Project Manager, Website Developer Develop project plan Project Manager Brief web development team Project Manager Create templates and guidelines for running events Support Team Manager, System Test Engineer Design donation portal for potential investors Website Developer Design a submission page for new ideas on products/services Website Developer Design registration for organizations to develop custom websites Website Developer Design tracking system Website Developer Design incentive system Website Developer Develop donation portal for potential investors Website Developer Develop a submission page for new ideas on products/services Website Developer Develop a registration page for organizations to develop custom websites Website Developer Develop tracking system Website Developer Develop incentive system Website Developer Upload templates and guidelines Support Team Manager Conduct Verification Testing System Test Engineer Conduct Validation Testing System Test Engineer Conduct Pilot Testing Support Team Manager, System Test Engineer Hold Four Events (in different countries) to Test Site Functionality Support Team Manager, System Test Engineer, Event Runner: Ethiopia Obtain Feedback Project Manager Implement Changes Website Developer Move site to production server System Test Engineer Determine roll out schedule Project Manager Communicate roll out plan to users Project Manager Conduct user training System Test Engineer Deploy system System Test Engineer Determine what support resources are needed Support Team Manager, System Test Engineer Make appropriate staffing changes Project Manager Determine method that users will attain support Project Manager, Website Developer, Support Team Manager, System Test Engineer, Event Runner: Ethiopia Determine support process Support Team Manager, System Test Engineer, Event Runner: Ethiopia Launch support Website Developer, System Test Engineer, Support Team Manager, Event Runner: Ethiopia Hold formal customer review Project Manager Prepare final report and presentation Project Manager Deliver final report and presentation Project Manager

Template

	Risk Register
No.	Risk	Description	Category	Root Cause	Triggers	Potential Responses	Risk Owner (select from Microsoft Project Resource Sheet)	Probability (High, Med, Low)	Impact Assessment (High, Med, Low)	Reason for Impact Assessment Selection	Status
R1	Project Team Selection	May not get functional management support for project team member assignments to the project	Planning	Not enough coordination with functional management	Poor lateral communication			Medium			Open
R2	Senior management Approval of Plans	May not get senior management buy-in on other plans	Planning	Not enough coordination with senior management	Poor upward communication			Low			Open
R3	Server owner requirements definition	May not be able to accurately define server requirements due to implementation of new technologies	Executing-Web Site Concept	Not enough technical documentation available from server hardware suppliers	Inadequate supplier support			Medium			Open
R4	Registration for classes and programs design undefined	May not be able to accurately design "Registration for classes and programs" modules due to complex algorithm requirements	Executing-Web Site Design	Programmer/ Analyst unfamiliar with algorithm	Increased Programmer/Analyst anxiety			Low			Open
R5	"Develop registration for classes and programs" code incomplete	"Develop registration for classes and programs" code completion may be delayed	Executing-Web Site Development	Programmer/ Analyst unfamiliar with algorithm	Delay in completing code walkthroughs			High			Open
R6	Verification Testing delayed	Verification Testing delayed due to errors in code regression testing	Executing-Web Site Development	Code incompatibilities	Test Plans unapproved			High			Open
R7	Uncooperative Users	Users may not cooperate and be difficult during training	Executing-Roll Out	No plan for conflict management	Poor team dynamics			Low			Open
R8	Support process definition	May be challenges defining the technical support processes	Executing-Support	Support team unfamiliar with new software product line	New intranet software products causing anxiety with field support personnel			Medium			Open
R9	Customer not willing to hold formal customer review	Customer may refuse to hold formal customer review due to unavailability or product issues	Controlling	Lack of communication from Customer	Customer not communicating and/or not committing to "formal customer review" date			High			Open
R10	Customer not willing to hear final presentation	Customer may refuse to hear final presentation due to unavailability or product issues	Closing	Lack of communication from Customer	Customer not communicating and/or not committing to "final presentation" date			Low			Open