ACC-315 Accounting Information Systems

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ACC 315 Project One New Hire Procedures

Instructions

Use these new hire procedures for Posey’s Pet Emporium to construct the Milestone One flowchart. Once you receive instructor feedback you will update your flowchart and submit it as part of Project One. In addition, you will use this document to complete the written explanations for Project One.

Onboarding Roles and Responsibilities

Accounting Department Manager: The accounting department manager decides to extend a job offer to the candidate and notifies the Human Resources Department (HR) about the selected candidate.

Director of Human Resources (HR): HR sends an offer letter to the candidate.

Candidate/New Hire: The candidate responds to and accepts or rejects the offer within five working days.

HR Manager: The HR Manager receives an acceptance from the candidate. They send a new-hire packet and start date to the new hire.

Day 1 Activities

Newly hired business analyst will:

· Complete and submit new-hire documents

· Attend the new-hire orientation

· Receive employee handbook/corporate policies

· Select benefits (health insurance, etc.)

New hire documents include:

· New Employee Profile form

· Employment Eligibility form (I-9)

· Direct Deposit form

· W-4 form

· State Tax form

Human resources manager will:

· Establish employee-elected benefits with providers

· Send employee-elected benefits to payroll

· Send the new hire info to appropriate departments including the payroll department

Payroll department will:

· Receive new-hire info

· Create an electronic file for the new hire to keep all payroll and related records including:

· Employee’s full legal name

· Social Security number

· Personal mailing address

· Payroll-related information such as:

· Pay rate

· Frequency

· Authorized deduction information

ACC 315 Project One Guidelines and Rubric

Competency

In this project, you will demonstrate your mastery of the following competencies:

Analyze the benefits and drawbacks of accounting information systems to an organization

Explain how business processes function within an accounting information system

Overview

For this project, you will focus on analyzing a payroll onboarding process. By using your knowledge of general accounting principles, you will determine what information you will need to perform the analysis. Consider how you review the onboarding documentation to verify it for payroll and determine what information must be input into the accounting information system (AIS) related to the payroll onboarding process.

Scenario

You have recently been hired as a business analyst for the chief financial officer (CFO) of a small direct-to-consumer organization. The company is growing and is looking for ways to gain efficiency by automating some processes. The CFO has asked you to perform an analysis of the current payroll onboarding function within the organization. Through this analysis of the current onboarding functions, you will determine the benefits and drawbacks of how employee information flows through an AIS and how using an AIS will improve the payroll onboarding process.

Using what you have learned from your Milestone One assignment (flowchart) and with your knowledge of inputting data into an AIS, you will analyze the current new-hire procedures to identify areas for improvement and present this to the CFO.

Directions

After reviewing the Scenario and Supporting Materials sections, complete your analysis. Begin by reviewing the current new-hire procedures manual specific to the payroll onboarding process. Using Microsoft PowerPoint, create a presentation including speaker notes, and incorporate the illustration completed in Milestone One (flowchart). This is your opportunity to incorporate feedback you received from your instructor into your flowchart before adding it to your PowerPoint presentation. Remember, the goal of the PowerPoint presentation is to present any findings to the CFO.

You will need to include a dialog of your findings (script) within the Speaker Notes section in your presentation. You will then need to download the Speaker Notes in the form of a PDF file to upload for your submission with the completed PowerPoint presentation. You will have two submissions for Project One: your presentation and your script. Review the PowerPoint Speaker Notes Tutorial in the Supporting Materials section for assistance.

Specifically, you must address the following rubric criteria:

Provide a high-level overview of the payroll onboarding process.

Illustrate the payroll onboarding process in the form of a flowchart. Include the following details in your response:

1. Post your flowchart within the presentation after incorporating feedback from your instructor on Milestone One.

2. Describe which job function is responsible for performing each task.

Explain how the payroll onboarding processes function within accounting information systems.

Identify inputs and outputs of the payroll onboarding processes within an accounting information system.

Identify how key transaction cycles are automated. Include the following details in your response:

3. Identify steps in the payroll process from paper approval (timesheet) to automated employee paychecks.

Identify at least two benefits of automating the payroll onboarding system.

Explain your rationale why the identified benefits support automating the payroll onboarding system.

Identify at least two drawbacks of automating the payroll onboarding system.

Explain your rationale why the identified drawbacks do not support automating the payroll onboarding process.

Summarize your findings of the payroll onboarding process. Include the following details in your response:

4. Tasks within a payroll onboarding process

5. Inputs and outputs in the payroll onboarding process

6. Appropriate personnel performing tasks (role)

7. Employee onboarding process documents

8. Approval protocol

9. Benefits and drawbacks of the payroll onboarding process

10. Security protocol

11. Appropriate computerized output with corresponding due dates

What to Submit

To complete this project, you must submit the following:

Payroll Onboarding Presentation Submit your completed 12–14 slide presentation using the Project One Template and Microsoft PowerPoint. Sources should be cited in APA style.

Speaker Notes Include speaker notes with your presentation in the form of a PDF file. Sources should be cited in APA style.