HR Project Management Final Team Presentation

PROJECT MANAGEMENT 1

2

Stakeholder Management

Schedule and Budgeting Exercise for Project Scenario

Courtney Goodwin

Managing Human Resource Projects

Professor Kenneth Lewis

January 26, 2021

Question 1

Centralized structure in project management involves the concentration of power management power to an individual or a few key stakeholders in an organization. On the other hand, a decentralized structure in the project involves assigning key decision-making processes to many people within the organization (Zabojnik, 2002). Challenges such as the long process of deciding on a decentralized structure may force an organization to adopt a centralized structure in the project management process.

A centralized structure involves offering much support to senior personnel in the top positions. If the project has adopted a decentralization structure involving many branches, the organization needs to establish a core team or an individual in one main branch to oversee project activities in all other branches. For all the employees to adopt and embrace the structure, the organization needs to notify workers of the streamlined, efficiency, and cost-effectiveness of the centralized structure. Finally, the management also needs to develop a formal contact list that outlines where each individual should consult in case of challenges or clarifications during project implementation.

The first task essential for moving to a centralized structure is conducting internal research to identify the most qualified personnel responsible and accountable in managing the project (Curlee, 2008). The second task is developing the leadership hierarchy that outlines which office to e consulted during the crisis during the project's implementation. The last task is to develop policies that ensure other employees respect top offices in the entire organization.

During budgeting, an organization should consider cost performance baseline processes, which involves an official time-phased budget for approximating, controlling, and tracking the entire cost for a project. The process involves funds to complete the whole project. Through project funding requirements, an organization should consider funds associated with contractors and construction materials. An organization should prepare a budget based on costs in maintaining risk register and project schedule through project document updates.

Question 2

Based on my project to construct a tunnel to facilitate underground transportation to reduce traffic jams in California, I have created a Word Breakdown Structure (WBS) for both the product and labor expenses (Cicala, 2020).

Product expenses

Item name	Item description	units	$/unit= 500	Total= $ 5000
Site preparation	The process will involve and excavating I acre of land	1	500	500
Building pillars.	There are two essential pillars to be constructed	2	500	1000
Structural steel	Electing of 2 steel frame	2	500	1000
Roof slab	Construction of a slab	1	500	500
Installation	Installation of electricity in the tunnel	2	500	1000
Finishes	Plumbing	2	500	1000

Labor expenses

Task name	Task description	Hours= 42	$/hour= $30	Total= $ 1260
initiation	Analyzing the demand for the project where there is brainstorming of ideas with key stakeholders	42	4	168
Development of the project charter	Developing a document estimating all the major sub-projects' cost in constructing a tunnel.	42	6	252
Selection of major teams to launch the project	Key stakeholders meeting to assign role and responsibility during the project's launch.	42	3	126
Financial planning	Assigning major roles to individuals to cater to financial needs in case of a financial crisis during the project implementations.	42	3	126
Selection of contractors	Setting up of committees and outlining policy required to select competent contractors.	42	3	126
Risk assessment	Developing mitigation strategies to possible risks that can prevent the project's implementation.	42	4	168
Execution of quality assurance check	Making changes as recommended by the quality assurance check committee.	42	5	210
Selecting project teams	Establishments of personnel on various roles based on interest and qualification.	42	1	42
Distribution of project’s documents.	The process involves ensuring all the personnel assigned roles have relevant documents as a guide.	42	1	42

References

Cicala, G. (2020). Building a Work Breakdown Structure with Microsoft Project 2019. In The Project Managers Guide to Microsoft Project 2019 (pp. 149-206). Apress, Berkeley, CA.

Curlee, W. (2008). Modern virtual project management: The effects of a centralized and decentralized project management office. Project management journal, 39(1_suppl), S83-S96.

Zabojnik, J. (2002). Centralized and decentralized decision making in organizations. Journal of Labor Economics, 20(1), 1-22.