Answer

UNIQUE SELLING POINT

Give us your dream event; we give you the real game.

BUDGET

Our estimated budget for the event is as shown below.

a. Venue $330

FUNDING OF EVENT

The event is self-funded by our company’s savings. We had enough savings from the investment return of the previous events that we have planned. From the funds, we will pay suppliers, caterers, who are from our company and the venue (Farrel & Farrel, 2013).

MARKETING

We market our event planning company in various ways. One is through networking, whereby we get referrals from previous clients or friends by keeping in touch with them and always being in good terms. We associate our company with nearby businesses. We also do online and local listings. In the several business listing websites, we usually advertise company there. We also promote our company in the niche list in the most highly visited sites. We use our unique business cards to our customers and at networking events and business meetings. We also ask vendors whether we can leave our business cards at their workplaces (Hattingh, 2007).

Social media is among the most significant platforms that we have promoted our company. We usually run a contest on social media and use hashtags and share photos of our latest projects that we have completed. We do email marketing where we write blogs and newsletters about our company and share them through email to our current clients and our former clients. It is the most effective way of communicating and updating clients of new services. We also post our past event video clips on social media and even stream live on the website. SEO, content marketing has been among the most effective way we promote our company. This has attracted visitors to our site. We also take part in trade shows where we interact with potential clients and network with relevant individuals. We also take this chance and share our business cards, flyers, and brochures (Essig, 2019).

RESPONSIBILITIES AND TASKS DIVISION

Events director- Mr. Gideon James

RESPONSIBILITIES

· Manage and direct staff taking part in the event coordination.

· Oversee elements of events like weddings, conferences, anniversaries, birthdays, tradeshows.

· Hire, educate, and train staff on the appropriate procedures of the event.

· Come up with a budget and make necessary adjustments.

PROJECT MANAGER -Mr. Hun Min

RESPONSIBILITIES

· Taking part in setting and agreeing with the project objectives.

· Being the representative of the client’s interest.

· Giving advice and guiding project management.

· Organizing staff and professionals working on the execution of the project

· Assessing risks.

PROGRAM COORDINATOR -MS. Joy Grace

RESPONSIBILITIES

· Backing up the entry of a new member application and verification of the accuracy of the information.

· Informing applicants promptly of additional information needed.

· Batching and processing applications

· Providing quality and accurate service to customers and inquired information through email, mail, fax, or phone.

VENUE COORDINATOR -Ms. Francisca Heart

RESPONSIBILITIES

· Identification of the most suitable venue.

· Making sure that the venue meets the client’s preference.

· Harmonizing communication from the venue and reporting to the board.

· Ensuring that bookings, payments, and arrangements are adequately executed.

· Documenting records of information concerning the venue.

EQUIPMENT COORDINATOR- Mr. Paul David

RESPONSIBILITIES

· Oversees vehicle and equipment maintenance and determines repair priorities (Peterson, 2012).

· Helps in the preparation of the annual budget and work inclusive of cost estimates and time and material specification where he recommends purchase, allocation, and disposing of vehicle, equipment, machinery, and parts (Peterson, 2012).

FLOOR PLAN AND EVENT LAYOUT

The bride and the groom will be seated on the special seats. Guests will be sitting at the center of the venue and will be vital to share about the newlyweds. Every guest will be encouraged to take part in different entertainments and performances dedicated to the newlyweds. Guests will be allowed to have as many pictures as possible in the provided booth and red carpet. At the entrance, there will be white, orange, and yellow Holland Roses, carnations, and Orchids with vines. In the middle, there will be Organza, gold in color, dropping sideways. The Arch will be wrapped in fabric. Alar arrangement will be three decorations of candle holders, and three pedestal arrangements made using Holland Roses The guest tables will be decorated with Holland Roses carnations, orchids in glass vases, loyal candles, mirrors, and hanging silver beads. The aisle will have, sets of archers with hanging silver beads and crystals in the end and Holland Roses on top, white transparent entrance curtain types, and red carpet The bride and groom’s table will be decorated with white organza curtain on the back wall, draped silver fabric with floral spray in the middle and four pillars with Roses on top (Farrel & Farrel, 2013).

MENU

Dragon catering menu ($7 per person)

· Braised pork barbeque

· Chicken stew in red wine sauce

· Fish fillet

· Buttered vegetables

· Boiled rice

· Refillable soda and ice tea

ACTIVITIES AND GAMES

There will be several games that will engage everyone in the room. One of the games will be the shoe game. The newlyweds will seat Infront of the guests where they will sit back to back. Each will have one shoe of their partner and one of their shoes. One of the guests will act as the host of the party, and the newlyweds will answer questions simultaneously by holding up the shoe that corresponds to their answer. This game will take approximately fifteen minutes (Peterson, 2012).

We will also set up a wheel of fun. This will encourage guests to interact. We will create a custom wheel with activities that can be spun in the venue. The options on the wheel may be requests such as "bride and groom to kiss" or "showcase your best dance moves." This may take approximately fifteen minutes (Moorcroft, 2014).

The wedding lunch will be held at Falcon Gardens and Hotel, which we negotiated and paid rent of $330 for eight hours. Catering services will be offered by our Dragon caterers, who will also provide dishes, plates, forks, knives, and glasses. The total cost will be approximately $900 for all the supplies, food, and beverages food. We will also print the invitation cards to the guests, who will be around 150-200 guests. The cake will be baked by elegant bakers who will amount to approximately $150. Flowers and all the decorations will be supplied by Glamour decorators who will also take part in decorating the venue. This will amount to roughly $200 (Hattingh, 2007).

GANTT CHART FOR TIMELINES AND DELIVERABLES

The wedding lunch deliverables will include; booking the venue, décor, the wedding cake, photographer, arrangement of the venue, food and drinks, sound and lighting equipment, flowers. The team will give out a schedule of tasks and duties to be implemented before and during the event. All deliverables should be within the budget. A contingency plan will also be developed to cover any issue that might come up during the event. The total time given to arrange the wedding lunch is eight months; hence each activity will be allocated enough time to execute it. Our chart will include the schedule which will be presented to the bride and the groom for approval. The schedule will consist of the following; selecting a venue and booking it for the time and date of the wedding lunch, pick an excellent decorator and florist, choose a photographer, book sound, and lighting systems then review the invitations. We shall also work with our caterers and come up with a menu and also liaise with the bakers. Finally, we shall confirm our venue reservation (Villafiorita, 2016).

PROGRAM

2.00 pm Introduction of Guests

2.30 pm Grand entrance of Newlyweds

3.00 pm Serving of food and beverages

4.00 pm Games and activities

5.00 pm Cutting of the cake

5.30 pm Taking pictures with the Newlyweds

6.00 pm Newlyweds dancing

7.00 pm Party time

9.00 pm Guest leave at their pleasure

CONCLUSION

During the whole process of planning the event, I have learned a lot. I have learned that teamwork is an essential aspect of successful events. The event will be a success through the cooperation of the team starting from the event director, Mr. Gideon James, who will plan and execute the planned event and is responsible for logistics, technical, and creative sectors. This is inclusive of event designing, communication, marketing, and building the brand. He will also be responsible for the production of audio-visual, writing scripts, budgeting, negotiating, and client service. He will, however, not be accountable for operations at the event venues that are rented, but monitors all activities related to the event. He will also be responsible for making that budgets and deadlines are adhered to and to manage the event. He will also coordinate activities that take place in preparation for the day of the event (Hattingh, 2007).

Our project manager, Mr. Hun Min, will make sure that the project is executed on time and within the set budget. He will also ensure that the set objectives of the project are achieved, and the staff is doing their duties as assigned. The project manager will supervise the project and make sure the project is completed with efficient resources having been utilized, and the client's interest is satisfied. Our program coordinator, Ms. Joy Grace, will support member services such as processing applications, due payment processing, and giving high-quality services to customers. She will also provide information to members of the organization and liaises with both the information service department and the finance department to ensure accuracy in the departments and smooth processes. Our venue coordinator, Ms. Francisca Heart, will talk and listen to the needs of the client and presents ideas and solutions to their needs. She will also liaise with employees, suppliers, contractors, and other parties at the time. Our equipment coordinator, Mr. Paul David, will assist in the planning, coordinating, and organizing the sound equipment and maintaining the program. He will also coordinate, lead, and oversee people assigned to carry out repair and maintenance work to vehicles and equipment. Through the cooperation of these team members, we will have the best wedding lunch for the couple (Farrel & Farrel, 2013).

References

Campanelli, M., & Press, E. (2009). 55 Surefire Internet businesses you can start for under $5000—entrepreneur Press.

Essig, L. (2019). Love, Inc.: Dating Apps, the big white wedding, and chasing the happily Never after. University of California Press.

Farrel, B., & Farrel, P. (2013). The before-you-Marry book of questions. Harvest House Publishers.

Hattingh, C. (2007). Bridal garment. Xulon Press.

Moorcroft, S. (2014). The wedding proposal (Choc lit): Can a runaway bride stop running? Choc Lit.

Peterson, M. S. (2012). Debt-free I do 99 ways to have a memorable wedding on a shoestring budget. Mark S. R. Peterson.

Peterson, M. S. (2012). Debt-free I do 99 ways to have a memorable wedding on a shoestring budget. Mark S. R. Peterson.

Petyt, K. (2013). Paris weddings. Gibbs Smith.

Press, W. P. (2019). My wedding shit: A planner and notebook for plans, budgeting, checklists, thoughts, and random shit because planning a wedding is no fucking joke. Independently Published.

Santaemilia, J., & Bou, P. (2009). Gender and sexual identities in transition: International perspectives. Cambridge Scholars Publishing.

Villafiorita, A. (2016). Introduction to software project management. CRC Press.

GNATT CHART

picking venue 43975 43977 choosing a decorator 43983 43985 choosing a photographer 43988 43991 booking sound and lighting system 43992 43994 reviewing invitations 43997 43999 confirm venue reservation 44123 44124 event day 44150 44150