Access exam

Step

Instructions

Points Possible

1

Start Access. Open the downloaded Access file named MIS 301_Access_Test.accdb.

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2

FlyerU wants to keep data about course sections to be offered in the upcoming term. Classrooms cannot seat more than 35 students. Create a table named SECTION to store the fields with the properties as specified below:

Set RecID as the Primary key field, save the table, and close the table.

Hint: On the CREATE tab, in the Tables group, click Table Design.

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3

Create a one-to-many relationship between the CourseID fields in the COURSE (primary) and SECTION (related) tables. (Requirement: This relationship must be set up such that it is not possible to enter a CourseID in the SECTION table that does not already exist in the COURSE table.) Save the changes and close the Relationships window.

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Create one record in the SECTION table as follows with the Instructor field value as your actual name:

Close the table.

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6

FlyerU staff often need to review class rosters. Create a form named CourseRoster to display for each course its CourseID, Title, Credits, and Category (in that order, from COURSE) as well as the StudentID, Name, and Major (in that order, from STUDENT) of all students in that course (in a subform). The format should facilitate looking at all the information (as specified) for a course on one screen, i.e., without tabs or multiple pages, although there may be scroll bars. The boxes/columns should be wide enough to display the data. Save and close the form.

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7

FlyerU needs a catalog of courses (suitable for printing) that shows the CourseID, Title, and Credits (from COURSE) for courses it offers. Use the Report Wizard to create the report with the name Catalog. The list should be grouped by the Category of the school (Arts, Professional, and Sciences) that offers the courses and sorted by CourseID. It should also show the total number (i.e., count) of courses within each category as well as the total count across all categories (Hint: modify the report as necessary to count the values in the Credits column). In the Category Footer, to the left of the count, enter the label Sum for Category. In the Report Footer, to the left of the total count, enter the label Grand Total. Also, the report must contain the date and page number (in N of M format) at the bottom of each page and the preparer’s name (type Prepared By: Student) to the right of the report title on the first page only. Save the report as Catalog and close the report.

Hint: On the CREATE tab, in the Reports group, click Report Wizard. To count the courses, in Layout view, click in the Credits column, then on the DESIGN tab, in the Grouping & Totals group, click Totals, and then click Count Records. To add the label, in Design view, in the Controls group, click Label, and then click in the Report Header section.

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9

FlyerU is interested in reviewing courses offered that are worth only a small number of credits, i.e., fewer than the typical number of 3. Create a query named Query1 • to display the Credits, CourseID, and Title fields (in that order, from COURSE) • sorted in descending order by Credits and within that in ascending order by Title • for all courses where Credits is less than 3. Run and then save the query. Close the query.

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10

The Accounting department needs to review the account balance for its majors. Do not display the major itself in the results, since they are all ACC. Create a query named Query2a • to display only the Name and Balance (in that order, from STUDENT) • sorted in ascending order by Name • for all students whose major is ACC. Run and then save the query. Close the query.

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13

The Provost is concerned that students are slacking off in Arts courses or those that are only 1 credit. She needs a list of such courses that students have failed. Create a query named Query3b • to display the Category, Title, Credits, and Grade (in that order) • sorted in ascending order by Title • for all cases with a Grade of F and either Category is Arts or Credits is 1. Hint: Note that you may have the same course appear multiple times in the output. Run and then save the query. Close the query.

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14

Periodically the Dean of Students meets with groups of students by major. She wants to see a list of students by any major she may specify. Create a query named Query4a • to display the StudentID, Name, Major, and Balance fields (in that order, from STUDENT) • sorted in ascending order by StudentID • for all students based on a Major supplied by the Dean when the query is run; Create the prompt as [Enter Desired Major]. Run (enter BIO) and then save the query. Close the query.

Hint: In the Query Design grid, click the Criteria row for the Major field and enter [Enter Desired Major].

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16

FlyerU wants to estimate the amount paid by each student for each course he or she failed assuming a per credit fee of $250. Create a query named Query5a • to display the StudentID (from STUDENT), Name, CourseID (from COURSE), Grade, and Credits (in that order) • a calculated field named WastedFee that displays the result of multiplying Credits by 250 • sorted in ascending order by CourseID • where the Grade is F. Run and then save the query. Close the query.

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18

For allocating resources to academic departments, FlyerU needs to calculate the sum of credit hours taken by students in each major. Create a query named Query6a • to display the Major and a field named TotalCredits that shows the sum of Credits • for all students within each Major. Run and then save the query. Close the query.

Hint: On the QUERY TOOLS DESIGN tab, in the Show/Hide group, click Totals. Set the Credits field to TotalCredits: Credits, then in the Total row, click the down arrow, and then click Sum.

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In an increasingly technological world, FlyerU wants to ensure that it offers some courses that involve computers. Create a query named Query7a • to display the CourseID, Title, Credits, and Category fields (in that order, from COURSE) • sorted in ascending order by CourseID • for all courses where the Title field has some reference to computer (or some variation of that word such as computing or computation – basically comput) anywhere in the Title. Hint: Note that you may need to view the Title field in the relevant table to decide how to write this query. Run and then save the query. Close the query.

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The Provost needs to check if there are any courses that have not been taken by any students. Create a query named Query8b • to display the CourseID, Title, Credits, and Category (from COURSE, in that order) • for all courses attempted by no students, i.e., courses (CourseID, from TRANSCRIPT) that have no transcript entries. Run and then save the query. Close the query.

Hint: From the TRANSCRIPT table, add CourseID as the last field in the query. In the Criteria row of the same field, enter Is Null.

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At the end, make sure you do the following in sequence: 1. Before you close the ACCESS window, make sure that the database is still on your desktop (saved). 2. Close the database and then close Access. 3. Launch the MyITLab application and Log-in. 4. Return to the MyITLab Assignment and complete Step 3 by Submitting/Uploading your completed database. NOTE: This is the .accdb file and NOT the .laccdb file) Don’t forget to submit/upload! 5. Log out of MyITLab after successfully submitting the assignment. 6. Do NOT delete the database from your desktop until the test is graded or you receive confirmation from the instructor.

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Total Points

100