PM-CP7

2

2

Plan Communications

Unit V

Plan Communications

Part A

Source/stakeholder	Audience	Goal	Tool	Timeline
Project manager	Project sponsor Project team members Regulatory authority	To provide updates on the progress of the project. To ensure the members complete their assigned tasks. Project managers are the ones who are accountable for directing a team capable of meeting or exceeding customer expectations for the project's vision. Successful project managers integrate this personnel into a well-designed project machine. The manager must maintain open and honest communication, form working relationships, and inspire those who need it to construct and maintain a dynamic team mentality. To inform on the project's presence and the project compliance levels.	Telephone, in-person meeting Meetings Official business letters	Every day in the evening. At least once per day. Everyday At least twice during the project period
Project sponsor/client	Project manager	To enquire about the progress of the project. To seek clarification on specific details about the project.	Telephone, email, meeting in person	At any time during the project period.
Regulatory authority	Project manager Project owner	I am seeking compliance reports about the structure design. Making inquiries on the validity of resources such as land registration	Email Email	At least once during project implementation. At least once at the beginning of the project period.
Project team members	Project manager	To make their reports on the execution and completion of assigned tasks. The project team members are supposed to inform the manager of completing their studies. This will be necessary for ensuring the project manager knows the effectiveness and efficiency of the team members in carrying out their roles as the members of the team.	Email, Meetings	At least once per day.

The table above represents the communication plan adopted in the home building project. The communication plan aims to ensure effective communication across the project stakeholders. The project will generate a lot of data, and users do not want the stakeholders to become overburdened. The project manager’s job is to figure out what is important to them. Providing helpful information does not need painting a rosy image of everything. Good or bad news might be communicated to stakeholders. This means that the project manager does not want to overwhelm stakeholders with information, but at the same time, the manager wants to provide them with enough to make well-informed decisions (Arandi-Klee et al., 2020). Before determining how to transmit data, the manager needs to consider several things. The first consideration is the information sharing time or the requirement for updates.

Part B

Project team members

Project manager

Custom Homebuilding project

Regulatory authority

Project sponsor

Chain of command

Chain of command

Chain of command

Chain of command

It is not just about what methods people use but also where and how they transmit messages in the custom home building project. Suppose a chain of command exists, for example. In that case, employees are prohibited from bringing up issues or complaints with anyone higher up the org chart without first going through their immediate superior. When there is a transparent chain of command, personnel tend to "cocoon" within their divisions, which reduces opportunities for cross-pollination and collaboration.

A manager's approval may be required for work schedule swaps contracts to pass from project managers to the accounting and production departments. These and other communication channels may necessitate specific messaging procedures (Yan et al., 2019).

References

Arandi-Klee, R., Marks, E., Assaker, A., & Llenas, L. (2020). D7. 1 Dissemination and Communication plan (DCP)–1st version.

Yan, C., Fu, L., Zhang, J., & Wang, J. (2019). A comprehensive survey on UAV communication channel modeling. IEEE Access, 7, 107769-107792.