Business plan-5 Pages.
Enterprise Project Office
<Business Area>
<Title>
Project Management Plan
<Business Area(s)>
Wireless Network Implementation
<Unique identifier if portion of overall project>
Project Management Plan
Publish Date: <Date>
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Project Sponsor: |
<Name> <Title> <Business Area> <Phone>
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Project Team Member(s) |
<Name (PM)> <Project Role> <Phone>
<Name (Bus Lead)> <Project Role> <Phone>
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Document Version 1.0
Based on MSS Enterprise Projects Charter Template Version 1.0
Project Management Plan Approval
General Information:
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Project Summary |
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Project Name: |
Wireless Network Implementation |
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Project Code: |
TBD |
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Project Sponsor: |
Tracy Sawatzky |
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Project Executive Sponsor: |
Allan Lynn |
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Project Manager: |
Robert Tarr |
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Version Date: |
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Project Phase(s): |
1 |
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Project Size: |
Small, less than $250,000 |
Executive Summary:
The objective of this document is to provide uninterrupted network coverage in all parts of the building which will be used by the Ministry of Social Services employees and vendors for their mobile devices like Laptops, Mobile phones etc.
Budget Summary:
The estimated budget for this project is $22,114.56 for the first year and $32,424.96 from the following year. The brake up of this cost is illustrated in section “9. Project budget”.
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Proceed Do Not Proceed
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Sponsor Name |
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Project Sponsor |
Signature |
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Date |
Notes/Comments:
Document Revision Record
Table of Contents
3. Project Management Approach 5
10. Project Management Plan Appendices 9
1. Project Introduction
The goal is to enable Ministry of Social Services, located at 1920 Broad Street, Regina, SK enabled with wireless capability that will allow users to connect to the network from specified locations within the building. Locations include all boardrooms, parts of main, 8th, 10th, 12th, and part of 17th floors. This wireless facility will enable employees and vendors to access office network through their mobile devices. Wireless capability is highly beneficial during meeting where all participants can access the network, discuss and resolve issues seamlessly without interruption of going back to their cubicles and finding answers and emails their responses. This initiative will have significant cost savings for employees who connect to office network through their mobile data for doing their day-to-day task.
2. Project Scope
This initiative will provide wireless network across the building. It will enable the mobile devices to be used to their full potential.
2.1 In Scope
The scope of this initiative is to implement wireless network in the Ministry of Social Services area of the building 1920 Broad Street, Regina. An analysis of the building to place the Wireless Access Point (WAP) efficiently and effectively to cover all the priority areas including the boardroom and offices has been completed. The floors included in scope are, main, part of 8th, 9th, 10th, 11th, 12th, part of 14th and part of 17th.
2.2 Out of Scope
· The areas of the building not mentioned in the Scope section will not be covered, example 15th and 16th floor.
· Any location other than 1920 Broad Street, Regina, SK.
3. Project Management Approach
The purchase of the access points and their instillation will be coordinated with CS and ITD. The plan is to ensure the approved coverage is created with the minimum number of WAPs. Initially WAPS will be installed on alternating floors(8, 10, 12 and 17), and total coverage on all floors will be tested. Additional WAPs will be installed on the remaining floors as required to fill in coverage.
4. Key Stakeholders
Following are the key stakeholders for this project:
· Project Sponsor - Tracy Sawatzky
· Executive Sponsor - Allan Lynn
· Project Director - Robert Tarr
· Deputy Minister’s Office
· ITD
· IT Services
· IT Steering Committee
· Corporate Planning
· Network Users like MSS employees and Vendors
5. High Level Plan
6. Communication Plan
IT Services will create a communication plan for the building and vendors. Communications plan will include strategies of when and how to communicate to users and vendors, content in the message, and person delegated to communicate to the users and vendors.
Communciations plan will also include drafting policies for the wireless network and educating the users on acceptable usage.
7. Project Benefits
· Move towards a modern mobile work environment
· WiFi connectivity in the building will enable all user to stay connect to corporate network
· All participants will be able to access required files in their network through their mobile devices and resolve issues during meeting hours.
· This will reduce participant’s ideal time in meetings
· Better mobility throughout the building
· Remove need to shut down programs that will have issues if disconnected from the network when taking a laptop from room to room
· Facilitates users to connect to corporate network using hand-held devices without using mobile data or hotspot.
· Enables users to switch to smaller data plans
· Once this building is equipped with WiFi, users no longer need to user mobile hotspots. Users can then switch to lower data plans, like 3 GB or lower, for business use.
· Easy access to Office 365 email attachments on cloud
· Safety
· Partially addresses the need for network and video cables to be strung accros the floor
· Decrease the ministries paper concumption.
· Meeting participants can easily access meeting agenda, take meeting notes, refer to documents online without taking printout.
· Confidential documents can be viewed online without printing it, hence reducing the risk of mispalaceing it and compromising the confidentiality.
After WiFi implementation, IT Services will conduct a survey of users to on the following:
· Monthly cost savings on lowering mobile data
· Meeting effectiveness of using mobile devices by all participants in a meeting when resolving issues and arriving at consensus.
8. Risk Management Plan
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Risk |
Probability |
Impact |
Mitigation |
Owner |
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Connecting Personal mobile devices like Laptops, Mobile phones etc. for personal use
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High |
· Drop in bandwidth speed due to increase in volume of users · Increase in personal time spent on mobile devices. This will reduce employee productivity |
· IT Services must draft a strong usage policy that regulates usage of personal devices. · Educate the users on the WiFi usage policies. |
IT Services and ITD |
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Wireless services used by unauthorized individuals |
High |
Drop in bandwidth speed due to increase in the volume of users |
Change WiFi password periodically |
IT Services and ITD |
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Risk of Hacking |
High |
Loss of user and client data |
· Service Provider must create a strong WiFi Encryption/firewall that will provide maximum data security. · Exercise safe email and virus/malware protocols. |
ITD |
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Non-optimal placements of the Access Points |
Low |
Low or no Wifi signal which impacts user productivity |
Test coverage while installing WAP |
IT Services |
9. Project Budget
The blow budgeted estimate is for 16 Wireless Access Points (WAP) located in main floor and floors 8, 9, 10, 12, 14, and 17.
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Activity |
Total Budget |
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One time installation cost |
$ 3,200.00 |
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Maintenance cost financial year 2019 (Sep 2019 to March 2020) |
$ 18,914.56 |
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TOTAL cost for the first financial year |
$22,114.56 |
The budget for the first year is estimated to be $22,114.56 and the budget from the subsequent year is estimated to be $32,424.96.
10. Project Management Plan Appendices
Appendix A
Option 2: Projected coverage areas on each floor from the ITD analysis
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Main Floor:
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8th Floor:
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9th Floor:
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10th Floor:
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11th Floor:
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12th Floor:
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14th Floor:
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17th Floor:
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Internal Use Only
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