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Part 1:

You will be required to consult with stakeholders to determine the scope of the assessment task, understand the team structure, roles, and responsibilities. In this part of the assessment, your trainer/assessor will allocate you a team and you will be required to understand how your role is different from other team members. What is required or expected from you to complete the allocated project.

You are expected to:

· Identify your own job role and responsibilities

· Articulate the roles of other team members

· Plan and prioritise own tasks

· Comply with time frames and team requirements

To complete this assessment task students are required to participate in a meeting using the template provided:

When conducting the meeting, you are required to:

· Greet the team members

· Discuss the scope of the skills assessment

· Discuss the requirements to

· Ensure the understanding of the team members.

· Gather feedback from the team members.

· Use listening and questioning to elicit the views of others and to clarify or confirm understanding

· Discuss the roles and responsibilities of the team members.

The team member will:

· Clarify their doubts of the team members

· Provide feedback on the improvements required

After the meeting, you are then required to:

· Prepare the meeting minutes template.

· Complete the assessments activities, as mentioned.

Meeting agenda template:

Date/Time:
Location:
Chairperson:
Meeting Attendees: Full names and roles
Agenda Item/Topic	Discussion/Outcomes	Action Officer	Due Date
Welcome
(Agenda item 1) Topic?
(Agenda item 2) Topic?
(Agenda item 3) Topic?
Summary	Overall Summary Decision/s Action/s if any
Next Meeting time/date
Meeting closed at:
Minutes are a true and accurate record of the meeting	Approved/confirmed by whom?

Meeting minutes template:

Minutes of Meeting Meeting Objective: Attendees: Venue: Date:
No.	Points Discussed	Actions Suggested	Target Date



Signature of attendee 1: Signature of attendee 2: Signature of attendee 3: Signature of attendee 4:

You must use the attached templates to demonstrate that you have successfully completed this assessment activity.

Template: Understanding your job role and responsibilities

Explain the purpose of forming the team (20-40 words)

What is your role and how is it different from others? (50-100 words)

Team members and stakeholders (supervisor) you consulted and questions you asked relevant to the assessment criteria (50-100 words)

How did you comply with time frames and team requirements? (50-100 words)

How have you planned and prioritised your own tasks? (50-100 words)

Performance Criteria/Performance Checklist

Your task must address the following performance criteria/ performance checklist.
To be assessed as satisfactory (S) in this assessment task the participant needs to demonstrate competency in the following critical aspects of evidence	S	N/S	Trainer/Assessor to complete (Comment and feedback to students)
a) The purpose of forming the team is explained	·	·
b) The role and responsibilities are clearly outlined and understood	·	·
c) Team members and stakeholders (supervisor) consulted and questions asked relevant to the assessment criteria	·	·
d) Compliance with time frames and team requirements	·	·
e) Planned and prioritise own tasks	·	·
f) The word limit is followed to answer all questions	·	·

The student’s performance was:	· Not satisfactory · Satisfactory
Feedback to student:
Student signature
Observer signature

Part 2

In this part of the assessment, you are required to demonstrate to your trainer/assessor that you can meet the following requirements through your performance.

You will also be assessed on:

· Manage the client's defined ICT requirements and solution scope.

· Set up baseline client ICT requirements and change control processes to monitor changes to requirements and solution scope.

· Resolve problems and conflicts that arise during the final stages of requirement identification and analysis.

· Determine the format in which specifications will be addressed for review.

· Obtain acceptance of requirements and specifications from stakeholders with the required authority.

You must complete the following template to successfully demonstrate your knowledge and skills in this part of the assessment task:

How have you identified, established and managed client specifications and defined change control processes to track changes? Explain using 50-100 words.

· After reading the case study

· Directly speaking to the client

· Change control processes to track changes to requirements and solution scope

How have you set up baseline client ICT requirements and change control processes to monitor changes to requirements and solution scope.? (50-100 words)

How have you resolved problems and conflicts that arise during the final stages of requirement identification and analysis.?

(50-100 words)

How have you determined the format in which specifications will be addressed for review? 100-200 words.

How have you obtained acceptance of requirements and specifications from stakeholders with the required authority? (100-200 words)

Performance Criteria/Performance Checklist

Your task must address the following performance criteria/ performance checklist.
To be assessed as satisfactory (S) in this assessment task the participant needs to demonstrate competency in the following critical aspects of evidence	S	N/S	Trainer/Assessor to complete (Comment and feedback to students)
a) Manage the client's defined ICT requirements and solution scope. · Identify and establish the baseline client ICT requirements · After reading the case study · Directly speaking to the client · Change control processes to track changes to requirements and solution scope	·	·
b) Set up baseline client ICT requirements and change control processes to monitor changes to requirements and solution scope.	·	·
c) Resolve problems and conflicts that arise during the final stages of requirement identification and analysis.	·	·
d) Determine the format in which specifications will be addressed for review.	·	·
e) Obtain acceptance of requirements and specifications from stakeholders with the required authority.	·	·

The student’s performance was:	· Not satisfactory · Satisfactory
Feedback to student:
Student signature
Observer signature

Activity 2: Managing requirement relationships and dependencies and maintaining requirements for re-use

This activity is in continuation with Assessment Activity 1.

Activity context

In this assessment activity, you will be required to manage requirement relationships and dependencies and maintain requirements for re-use.

Description of the activity

You will be required to demonstrate your skills and knowledge to manage requirement relationships and dependencies and maintain requirements for re-use in this part of the assessment.

You are expected to:

· Identify and setup the set of requirements and record the dependencies and relationships for each

· Perform impact analysis to assess or evaluate the impact of a change

· Deploy requirements management tools as necessary

· Maintain requirements for re-use

· Identify requirements that the organisation will use in the long term

· Name and define requirements available for future re-use

You must use the template below to record the answers for this assessment activity.

Identify and setup the set of requirements and record the dependencies and relationships for each

You will be required to establish and organise the set of requirements and record the dependencies and relationships for each.

Discuss

· What are the client's needs and requirements?

· How have you identified them?

· How have you addressed them?

Perform impact analysis to assess or evaluate the impact of a change

Answer the following questions:

· What is the scope of the change?

· Is the outcome of this initiative clear?

· What parts of the organisation is/are affected by the change?

· What priority does this project have for the organisation?

· What is the total budget?

· How and who would arrange the budget?

· How the changes would impact the business, stakeholders and business environment?

100-200 words.

Deploy requirements management tools as necessary

· Identify and recognise three requirements management tools

· Discuss how have you used each of them for deploying requirements

100-200 words.

Maintain requirements for re-use and name and define requirements available for future re-use

· Recognise the requirements that are or can be made available for future re-use

· Explanation of how requirements are maintained for re-use

· Why should the requirements be reused?

· Benefits of re-using the requirements?

100-200 words.

Identify requirements that the organisation will use in the long term

· Identify and recognise the requirements that can be used in the long term?

· Explanation of how the organisation would use the requirements in the long term?

100-200 words.

Performance Criteria/Performance Checklist

Your task must address the following performance criteria/ performance checklist.
To be assessed as satisfactory (S) in this assessment task the participant needs to demonstrate competency in the following critical aspects of evidence	S	N/S	Trainer/Assessor to complete (Comment and feedback to students)
a) Identify and setup the set of requirements and record the dependencies and relationships for each	·	·
b) Perform impact analysis to assess or evaluate the impact of a change	·	·
c) Deploy requirements management tools as necessary	·	·
d) Maintain requirements for re-use	·	·
e) Identify requirements that the organisation will use in the long term	·	·
f) Name and define requirements available for future re-use	·	·

The student’s performance was:	· Not satisfactory · Satisfactory
Feedback to student:
Student signature
Observer signature

Activity 3: Prepare requirements package

This activity is in continuation with Assessment Activities 1 and 2.

Activity context

In this assessment activity, you will be required to prepare the requirements package

Description of the activity

You will be required to prepare a requirements package in this part of the assessment.

You are expected to:

· Decide which formats are appropriate for a particular project and its stakeholders

· Prepare requirements package according to organisational need

· Handover and secure sign-off from client

You must use the template below to record the answers for this assessment activity.

Decide which formats are appropriate for a particular project and its stakeholders

Finalise and document appropriate formats for a particular project and its stakeholders

100-200 words.

Prepare requirements package according to organisational need

100-200 words.

The requirements package must include:

· The content of the requirements package

· Explanation of the components of requirements package

Notify required personnel and initiate final sign off

· Feedback and comments received and changes made before final sign off

· Who provided you with the final sign off?

50-100 words.

ICTSAD604 – Manage and communicate ICT solutions

V01.2022 Page 2 of 88

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