Super Storm
Part 1: Disaster Response
Introduction
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Director of Residential Services: Social services, nursing, mental health |
KT |
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Director of Facilities: Physical plant, shipping and receiving, kitchen operations, security |
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Director of Administrative Services: Personnel, Finance and Purchasing, Public Relations |
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Director of Information Technology and Telecommunications (e.g., Electronic Health Records and other systems; phone, internet) |
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TIP: Color-coding each person’s contribution can help identify contributions as the group works on the project.
Assumptions: Itemize key or major assumptions about the organization, its business, and its pre-disaster preparations. Do not simply repeat facts given in the Part 1 descriptions. Rather, assumptions should reflect conditions such as preparation and mitigations or conditions that affect response or recovery.
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Initial Response
(4:30 p.m. Sunday through 10 a.m. Monday)
The list of decisions to be escalated is presented first, to ensure visibility; it does not need to be completed first. Each director also has a table to fill out describing critical activities and resources.
Decisions That the Executive Director Needs to Make (Initial Response)
As a group, propose some decisions that the executive director needs to make (decisions that are above your pay grade or to resolve conflicting ideas). List major, executive-level decisions only and prioritize them. Briefly explain the basis or rationale for the decision you seek and the objectives or, if it is denied, the consequences.
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Decisions Needed |
Identified by: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Residential Services <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Facilities <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Administrative Services (Personnel, Finance and Purchasing, Public Relations) <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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IT and Telecom <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Short-Term Recovery
(10 a.m. Monday through 9 a.m. Thursday)
The list of decisions to be escalated is presented first, to ensure visibility; it does not need to be completed first. Each director also has a table to fill out describing critical activities and resources.
Decisions That the Executive Director Needs to Make (Short-term Recovery)
As a group, propose some decisions that the executive director needs to make (decisions that are above your pay grade or to resolve conflicting ideas). List major, executive-level decisions only and prioritize them. Briefly explain the basis or rationale for the decision you seek and the objectives or, if it is denied, the consequences.
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Decisions Needed |
Identified by: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Residential Services <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Facilities <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Administrative Services (Personnel, Finance and Purchasing, Public Relations) <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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IT and Telecom <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Business Resumption
(9 a.m. Thursday and the next 7-10 days)
The list of decisions to be escalated is presented first, to ensure visibility; it does not need to be completed first. Each director also has a table to fill out describing critical activities and resources.
Decisions That the Executive Director Needs to Make (Business Resumption)
As a group, propose some decisions that the executive director needs to make (decisions that are above your pay grade or to resolve conflicting ideas). List major, executive-level decisions only and prioritize them. Briefly explain the basis or rationale for the decision you seek and the objectives or, if it is denied, the consequences.
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Decisions Needed |
Identified by: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Residential Services <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Facilities <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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Administrative Services (Personnel, Finance and Purchasing, Public Relations) <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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IT and Telecom <Insert Director’s Name Here> Additional Contributions: <Insert Name(s) After Contributed Item> |
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A. Explain your critical activities, including any internal collaboration and external contacts you need to make:
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B. List the resources you need (people, equipment, materials/supplies, information): People / Organizations Needed Equipment and/or Materials and Supplies Needed Information Needed
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