Memos
MEMORANDUM
TO: Reader’s Names and Job Title
FROM: Your Name and Job Title
DATE: Write Out Month Completely
SUBJECT: Be Specific and Concise
Remember that memos do not begin with greetings or salutations. Use the direct approach. Begin with the good news and commend them for their achievement.
Provide details regarding the factors that led to the good news and any other relevant details, including when the grant will be awarded, who will receive the grant etc. You are welcomed to use bullets of you are providing a list. Remember to use parallel structure if you are providing a list.
In the final paragraph, explain that the company looks forward to continuing the grant distribution in future, commensurate with employee performance. Thank the employees again for their outstanding contributions, and conclude the memo by indicating how the reader may contact you if he/she has any questions.
MEMORANDUM
TO: Reader’s Names and Job Title
FROM: Your Name and Job Title
DATE: Write Out Month Completely
SUBJECT: Be Specific and Concise
Remember that memos do not begin with greetings or salutations. Use the indirect approach when announcing the negative news. Use buffer.
Provide background context that will help them to understand the reason for the bad news. Be mindful of the tone. Use clear but positive language.
Avoid ending with negative impressions. Try to end with a message of hope and optimism. Conclude the memo by indicating how the reader may contact you if he/she has any questions.