Management Project
20
Project Management
Students Name
University
Course
Date
Athlete Registration System
Company Profile
In the United States, ESS is a leading provider of IT solutions and services. It specializes in giving its clients access to cutting-edge ERP software, enterprise automation solutions, and e-government solutions. In 25 countries and 20 business verticals, its main solution, ERP, has been successfully integrated for more than 1,000 clients. For nearly 20 years, ERP has been transforming Kenyan businesses and organizations. ESS is committed to offering cutting-edge IT solutions that are founded on the newest technological foundations and supported by dependable, first-rate local service. Additionally, ESS offers services for custom developing applications and whole IT outsourcing.
Overview
Athletes from various schools and institutions participate in a variety of sports, including as basketball, volleyball, and fencing, in an effort to win a title. The players must deal with internal challenges in their various institutions (such as grades, schedules, and performances), as well as exterior pressures from the media and sports fans, in addition to the external demands and expectations of competing in a championship. It is now clear that the demands made by collegiate sports associations (like the UAAP and NCAA) for higher performance provide schools and universities with challenges unlike any other time in history. Thus, it is generally acknowledged in the field of college sports today that the development of an efficient and effective athlete's registering monitoring and management system for athletes is necessary to increase the athletes' competitiveness, particularly in the fight for championship.
Registration forms are available in the department for players, parents, coaches, and administration. The athletes must fill up a profile on the enrollment form and submit their information. In contrast to the conventional method of gathering the profiles of student athletes, this will reduce the department's laborious job. The parents must enroll to have an application for them to be able to utilize the parents portal permits them to browse the calendar events and sports pages. The players' academic development as well as their graduation success rates.
The goal and core of any information management system are to provide the appropriate information to the appropriate student at the appropriate time and location for the sport. A computerized system called an athletics management system was created and developed to handle sports that are played daily. The application can take care of records, databases, players, and our players. Additionally, it keeps track of school data such as student registration numbers, coaches in charge, and department administering. The project's goal is to computerize the school's sports administration to create software that is user-friendly, straightforward, quick, and economical. It deals with gathering sports data. The project details every step taken to develop the program, from system analysis to system testing.
It is essential to read and evaluate published materials from specialists in the industry to comprehend the ideas related to records management and/or computer-based records management systems. This review's objectives include analysis, examination, and gaining experience concerning the production and archival management of electronic documents. The review includes an overview of the key ideas related to the development of an electronic health record from the perspectives of acknowledged experts and is based on a thorough study of the literature on computerized electronic management and electronic records. Systems for Recordkeeping Using Databases Due to their informative significance, databases are currently the preferred method of records administration. These databases are made as information resources because of their informational significance.
According to Clubb & McGuigan (2018) today, each nation's growth depends greatly on its educational system. Numerous educational groups work to raise the standard of instruction. The management of school resources is one of the facets of this development. With the expansion of the internet, many educational institutions now handle educational content online. Unfortunately, the websites created by such groups only support a small various languages and must be completely redone in the event that more languages need to be added or the project's interface has to be altered. Due to the need to rewrite or modify thousands of lines of code, remodeling takes a lot of time.
The system that controls athlete resources, supports several languages, and those whose interfaces can be modified without rewriting all of the code may be created while taking into account all of these drawbacks. The system may operate on a variety of platforms in order to satisfy all needs. The system can accomplish all of those goals by utilizing XML. But as XML is only a plain text format, it needs to be converted to HTML. This magically morph should be carried out using XSL. Additionally, the system may be created such that it functions for both one school and several schools (Wasserman et al., 2019). The PHP technology may be used to construct the single school. However, the Simple Object Access Protocol may be used to construct the messaging system for many schools.
The system, capable of operating on several technologies and supporting multiple languages, was created based on these presumptions and facts. The system that has been implemented benefits from XML technology. Making it simpler to switch between views of the complete system by transforming XML interfaces to HTML pages using XSL. By putting terms that are utilized by the system in the databases, it is possible to support several language. The system may now be operated locally or across a distributed network thanks to the use of PHP and Web Services technologies in its construction. When a system operates in distributed mode, its server handles application also provides from clients using the Simple Object Access Protocol (SOAP) 1.1 and, if necessary, delivers response messages using the same protocol.
Statement of the problem
In order to assist student growth and achievement, athletes had to have availability to complete, accurate, and appropriate information about kids. An automated athlete management system's benefit is that the student's record system will make it easier to get the information you need and is a terrific tool for continuous quality improvement by using the data you've collected. Despite the use of automated SMS, education systems in Baltimore County still use paper-based system is connected for carrying out different tasks, and administrators use their understanding of a blockbuster approach when scheduling lessons and games time wasting manpower and a lot of time while doing so.
At order to enforce disciplinary actions that require examining the student's file in the record office, the parent or other contact numbers of a student may be connected by their teachers. Finding a record among thousands of others has proven difficult, and it has been shown that pupils would accept any record as their parent or contact information, which causes problems with shows that nearly (Clubb & McGuigan, 2018). The current manual system is inefficient, so an educational management system must be automated to effectively manage attendance of the students, produce transcripts, report cards, and other reports that satisfy users, as well as create timetables that can organize school for teachers and student groups.
Scope of the study
The goal of this project is to show the institute how to provide services more effectively. One reason for utilizing practically all of the information system's functions is the school management system. Online support for consumers seeking information will now be the future deployment.
Purpose
School management is gonna be automated by the software.
It keeps track of two user levels:
· Administrator Level
· User Level
The Software includes:
· Maintaining athlete details.
· Providing Precautions and Prescription
· Providing and maintaining all activities for athletes/students
· Email or messaging, functionality for Administrators, Coaches and Parents/Guardians.
· Generate notification letters and forms for parents.
This tool will be an ideal solution to administer the school system in Baltimore County, as the majority of schools do not use computerized technology to handle student-athlete management systems. This application has a login form as well as sections for coach and student registration. Students can change their information on the school management program, including their name, registration number, address, and the game they are now playing.
The technology will make it easier for teachers, coaches, coworkers, and other school administrators to successfully manage children and other stakeholders. For the success and expansion of the educational establishments, it is now essential to have a computerized system that can accommodate the expanding demands of our elementary and secondary schools. The system will assist in tracking student performance, maintain accurate records of all student and teacher data, and provide in-depth information on the current status of student accounts and payments (Wasserman et al., 2019). Three main stages make up the system. The first step is for the principal or owner, who will act as the admin, to manage the general operation of the school, as well as the awarding of permissions and the establishment of accounts for teachers, as well as the registration of students and information changes. The second phase is for the instructors who take on daily management responsibilities at the school. Once given access, teachers can print progress reports and edit students' academic data. The administration or bursar will be in charge of the third stage. Here, the bursar oversees each student's account. The system was developed using the PHP and MYSQL programming languages to meet the constantly changing requirements of a school setting.
Objective
1. The school's activities will be carefully structured and planned. In data stores, the information will be appropriately stored, facilitating both its storage and retrieval.
2. Precision: The suggested system will have a better level of accuracy. Every action would be conducted correctly, and it would guarantee the accuracy of any information coming from the centre.
3. Because of the aforementioned factors, the suggested system will be highly reliable. The system will be more reliable since there will be better information storage going forward.
4. No Redundancy: In the suggested system, every effort would be made to ensure that no data, whether in storage or elsewhere, is repeated. This would guarantee efficient storage space use and referential integrity.
5. Information retrieval instantly: The major goal of the suggested method is to enable an immediate and effective recovery of information. Any kind of data would always be accessible to users.
6. Quick information storage: In a manual system, it is difficult to save the most information possible.
7. Simple to Operate: The system must be simple to use, quick to construct, and able to work within the user's limited budget.
Minimum hardware requirement
|
Hardware Required |
Capacity |
|
Computer System/ Laptop |
High-Speed Desktop Computers/Laptop |
|
Hard Disc/SSDD |
500 GB |
|
RAM |
4GB and above |
|
High-Speed LAN Cards |
More than 100 Mbps |
Technical description
The following is a list of the technological attempt to create a student-athlete management system in roughly 20 schools spread across many districts in Himachal Pradesh. According to the technical bid, the project's technical components include hardware needs, technical specifications (licenced by Microsoft or another vendor), system maintenance, and any relevant standards for system upgrades.
Backup management system
The system will offer a scheduling process to take secure backups of the systems to external devices such as hard drives, magnetic disks, or floppy disks (CDs, DVDs), among others.
End-user training procedure and support services
We will supply the System with round-the-clock online and telephone support services, as well as a polite end understanding of the extent of training and assistance procedures.
Recurring annual requirements and maintenance
For any additional system requirements, the corporation will tack on 25% of the project's cost as an annual maintenance contract (AMC)
Project working scenario
Our system will operate using a student’s/athlete information, which entails a massive server to manage numerous client computers spread across several school departments and organizational units. For the necessary systems, we have two operational paradigms, which are as follows:
The first paradigm depicts the client computers (C1, C2, C3AA Cn) linked to the Main Server located at the Schools's headquarters. Students will be functioning independently and submitting requests to the server via Internet-based communication (similar to the banking system). The online system is this one. As a Computerized system, it updates all the data in real-time on the server, allowing the appointed authority to review the data for any sector at the district or tehsil level. Because of this, the system is practical and very worthwhile. The system might not function if Internet service is unavailable, which can prevent the goal from being achieved. This paradigm needs a dedicated server so that clients may connect to it worldwide and use it for operations.
The second paradigm displays a rectangle that symbolizes schools together with students computers (C1, C2, C3AC6) linked to a local server located on school grounds. The characteristics of this system combine online and offline functionality. With its database, the institution will be able to connect to clients through LAN connectivity. The local server that handles submitted requests will receive queries from the client. The entire up-to-date information on the local server will be transmitted to the centralized server situated in the head office after work is finished that day or another day. Each institution will perform the same task, and the primary server will have the most recent data, which further functions as MIS (Management Information System).
Conceptual Framework
The primary focus of this project on creating a monitoring program for the University of the Baltimore County Schools PE Department’s Database of attendance system. Input: The system was created using the ESS. It is a five-step, circular process that began with the need to combine the data and information obtained in order to develop the system components. The researchers were able to calculate the required programming tools as a result. The system's design was then prepared by creating the design. The system's need for adjustment to meet the requirements of the PE department was observed. Once the plan was established, the functional system was put into place to test the programmed. Long after the initial run of the system, verification to look for system errors was also finished. Updating the online contents required system maintenance. Process- Before moving on to the final stage, the researchers created a system assessment instrument utilizing a five Point likert scale to assess the system's overall effectiveness and potential opportunities for development. Thirty participants were requested questionnaires, and there are four criteria in all. Results of the survey were calculated after scores were totaled. The PE Department will employ the Athlete Coaching Performance Appraisal System as an output.
Device
1. Login
2. Form/design
3. Registration of students
4. Logout
1. Login/Sign up
2. Form/design
3. Registration
4. Show athlete’s profile
Users get access to the athletes' profiles. (The athletes can change their profile by logging into their own login account.
According to Willick et al., (2021) the "Sports Event Management System (SMS)" software is what has to be created. The organizer and the player are the two users. The player receives a username and password from the organizer. Additionally, he has the authority to change the player's assigned login and password. A gamer can log into the system that uses this name and password. The registration of students is the initial step. Here, the administrator enters all of a student's data, including their chosen sport. The database will be used to store all of these specifics. The participants in the competition. Here, depending on the sport, the tournament's date and venue are stored in a database for verification later. Along with a list of athletes, the forthcoming competitions will be listed according to the specific sport.
The system also gives users the unique ability to upload pictures of a certain sport for nostalgic purposes and as proof. The system also conducts the college/university level and state level championship selection processes. All athletes are eligible to compete at the collegiate level (Willick et al., 2021). The greatest athletes will be chosen for the state level from a list of college athletes that will also be included in the database.
1. Appropriateness recognisability
Using PE's sports website as a marketing tool
2. Learnability
Creating user profiles with detailed information.
I can recall how to operate it with ease.
It is simple to use and learn.
3. Operability
Utilization is simple.
It is simple to use.
Upload music, video, and image files.
4. User Interface Aesthetics
A characteristic of system exposure.
Effective network navigational control
The specific button updated when the status changed.
Method used in developing the system
First, the study's participants were asked to assess the system's usability by using it. Following that, a questionnaire is presented to users who have used the system firsthand to evaluate it (Qian, 2021). The user-respondents' responses were obtained following their evaluation. The Waterfall Model was employed by the system's advocate throughout system development. The model's schematic representation is seen below.
The Model is a model that iterates through its software development process until it is finished and prepared for deployment. The model includes the following 5 processes: Specifications, design, implementation, verification, and maintenance are the first four steps. The researcher must go through multiple cycles of the sequence of phases before the software is finished and available for the corporation to utilize. The following demonstrated certain steps taken during the system's implementation in accordance with the model:
Requirements. To develop the concept utilized to enhance the athlete monitoring system employed by the university's PE Department, the researchers have gathered information. It enables the researcher to make an estimate of the software development tools he will employ.
Design. The design is the researcher's road map on how to make the system better. It enables system change that provided value and made the system more appealing to the client.
Implementation. The researcher creates the functioning system that had been employed in the software's development and testing using the blueprint.
Verification. To determine if the system has mistaken, the researchers conducted verifications. After the problems have been corrected, the system's deployment to the firm will be decided at this step.
Maintenance. This time, the researcher has recognized a necessity for both system upkeep and product improvement.
Deployment. This stage sees the beneficiaries receiving the software and documentation, which are then prepared and used as an extra marketing tool.
Presentation and discussion results
The report's findings show that the criteria "Applicability Recognizability: Sports Network as a Marketing Tool" has an estimated standard score of 4.87 out of 5. This is taken to mean, "Strongly concur." 13 athletes, 8 professionals, and all 5 responders from the PE Department got flawless scores in their respective categories. The remaining 2 athletes and 2 professionals awarded a score of 4. 11 female respondents and 11 male respondents each received a perfect score for frequency according to gender. The remaining four girls scored themselves at 4. 14 people between the ages of 17 and 25, five people between 26 & 35, five people between 36 and 45, and two people between 46 and 55 earned the good grade.
In the meantime, the weighted mean for the criterion "Information quality: 4.70 out of 5 stars for "Creating Profiles with Specific Information of the User." It's assumed that this means "strongly agree." 8 professionals, 10 sportsmen, and 4 respondents from the PE Department responded with a total of 5. 4 athletes, 2 experts, a responder from the PE faculty, and 1 athlete selected this response. In terms of gender, 12 men and 10 women received perfect scores, while 3 men and 4 women had a score of 4. Only one woman answered questions 3 in this section. 14 respondents from the 17–25 age group, 4 from the 26 to 35 age group, 3 from the 36 to 45 age group, and 1 from the 46 to 55 age group provided an excellent score, as according age range. Four out of the questions were answered by respondents between the ages of 17 and 25, with two responses each from the remaining age groups.
A 4.90 weighted mean for the criterion "Learnability: I readily recall how to use it" indicates that most respondents "highly agree." 13 athletes, 9 specialists, and 5 responders from the PE Department all said that they could recall the system's operation with ease. On the other side, two sportsmen and one professional provided ratings of 4 out of 5. 14 men and 13 women responded with a 5, while 1 man and 2 women responded with a 4. All responders aged 17 to 25, five between 26 and 35, four between 36 and 45, and three between 46 and 55 responded with 5. Four was the response from one participant who fell into the 26–35, 36–45, and 46–55 age brackets.
However, the weighted mean for the criterion "Learnability: it is easy to learn and apply" was 4.80, indicating that participants "highly agree" with it. It is simple to understand and utilize the system, according to 11 athletes, 9 professionals, and 4 responders from the PE Division. One participant from the PE department, one professional, and four athletes each received a score of four out of five. Regarding gender, 5 was the response given by 11 men and 13 women, whereas 4 men and 2 women chose 4. 14 respondents were between the ages of 17 and 25, 5 were between the ages of 26 and 35, and 2 people from the age groups of 36 to 45 and 46 to 55 stated it was simple to use and learn. Four out of five questions were answered correctly by one responder in each of the age groups of 17 to 25, 26 to 35, and 36 to 45 and 46 to 55.
Respondents gave the statement Operability: It Is Easy to Use" a weighted mean of 4.63. That example, three PE departments’ respondents, six professional, and ten athletes responded with a passing grade, whereas two PE departments’ respondents, four professionals, and five athletes responded with a score of four out of five. Five males and six females gave evaluations of 4 out of 5, compared to 10 males and 9 females who gave rankings of 5. According to respondents, ages 17 to 25, two respondents, ages 26 to 35, three participants, ages 36 to 45, and one respondent, ages 46 to 55, it is easy to use. Four out of five responses are between ages of 26 and 35, four were between the categories of 36 and 45, and one will be between the ages of 46 and 55.
Regarding user-friendliness, respondents awarded the system a score of 4.60. In other words, 4 PE Department participants, 1 PE Department responder, 5 experts, and 6 athletes scored a 4, while 5 experts and 9 athletes supplied a perfect 5. It received a four out of five rating from seven men and five women, who both agreed that it is user-friendly. Eight men and 10 women also agreed. 11 people aged between 17 and 25, 4 between 26 and 35, and 2 among 36 and 45 were present, and 1 between the ages of 46 and 55 earned a perfect score. The system received a total of 4 responses from respondents belong to the age categories of 17 to 25, 26 to 35, 36 to 45, and 46 to 55.
Conclusion
Users have highly praised the created Athlete's Registration Management and Monitoring System. It's important to stay up with the continuously changing technical scene since technology advances so swiftly. In order to offer a thorough, objective interpretation of the facts from the study of a system, it is necessary to compare the obtained data to aggregation of peer data from a small number of nations or individuals that were assessed at a sufficient quality. The system for managing and monitoring athlete registrations has excellent usability, maneuverability, and recognizability qualities. According to the respondents' evaluations, it can be concluded that regular users can readily understand the functions. The system may also be utilized for marketing as a separate organization. It may help with its marketing efforts. This helps the PE department with its requirement to find traditional solutions. Make the system better by utilizing technology. The devotion, effectiveness, affordability, and effectiveness of the athletes are recognized by the university's new system as the criteria in reaching excellence via athlete registration administration, monitoring, and assessment. All head coaches will be in charge of making sure that their players and assistant coaches frequently practice the game through systems observation.
References
Willick, S. E., Ehn, M., Teramoto, M., Klatt, J. W., Finnoff, J. T., Saad, K., & Cushman, D. M. (2021). The National Interscholastic Cycling Association Mountain Biking Injury Surveillance System: 40,000 Student-Athlete-Years of Data. Current sports medicine reports, 20(6), 291-297.
Qian, H. (2021). Optimization of intelligent management and monitoring system of sports training hall based on internet of things. Wireless Communications and Mobile Computing, 2021.
Wasserman, E. B., Register-Mihalik, J. K., Sauers, E. L., Currie, D. W., Pierpoint, L. A., Knowles, S. B., ... & Kerr, Z. Y. (2019). The first decade of web-based sports injury surveillance: descriptive epidemiology of injuries in US high school girls' softball (2005–2006 through 2013–2014) and National Collegiate Athletic Association women's softball (2004–2005 through 2013–2014). Journal of athletic training, 54(2), 212-225.
Clubb, J., & McGuigan, M. (2018). Developing Cost-Effective, Evidence-based load monitoring systems in strength and conditioning practice. Strength & Conditioning Journal, 40(6), 75-81.