Business
Cover Sheet
| Project Requirements/Risk/Cost Paper |
| Project Management |
Requirements Matrix
| Id | Requirement | Project Phase | Responsible Party | Cost to Complete | Duration to Complete |
| 1 | Define Project Scope | Initiation | Project Manager | $250 | 3 days |
| 2 | Establish Project Stakeholder Team | Initiation | Project Manager | $0 | 15 days |
| 3 | Obtain Budget from Finance | Planning | Project Manager | $250 | 5 days |
| 4 | Secure Project Team Resources | Planning | Team leader | $25,000 | 10 days |
| 5 | Create Task Plan & Timeline | Planning | Project Manager | $250 | 3 days |
| 6 | Conduct Kick Off Meeting with Project Team | Planning | Project Manager | $3,500 | 1 day |
| 7 | Secure Test Environment to Test Upgrade Process | Execution | Project Manager | $10,000 | 2 days |
| 8 | Complete Upgrade Testing | Execution | Project Manager | $15,000 | 15 days |
| 9 | Develop Communication Plan to the Users | Execution | Project Manager | $250 | 5 days |
| 10 | Notify Users of Windows 10 Upgrade | Execution | Project Manager | $250 | 3 days |
| 11 | Execute Windows 10 Upgrade | Execution | Project Manager | $35,000 | 21 days |
| 12 | Provide Post Upgrade Support | Execution | Project Manager | $5,000 | 3 days |
| 13 | Close Project | Closure | Project Manager | $1,500 | 2 days |
| Total Requirements Cost | $96,250 |
Cost Summary
| Id | Budget Line Item | Planned Budget | Actual Spend (To Date) | Remaining Budget |
| 1 | Software update | $24,063 | $24,063 | $0 |
| 2 | Vendor Fees | $24,063 | $12,131 | $11,932 |
| 3 | New Hardware (Out of date computers) | $11,550 | $11,550 | $0 |
| 4 | Storage upgrade | $11,550 | $2,300 | $9,250 |
| 5 | Backup solutions | $5,775 | $3,200 | $2,575 |
| 6 | Program Testing | $5,775 | $0 | $5,775 |
| 7 | IT Support | $4,813 | $0 | $4,813 |
| 8 | Proper Team Training | $4,813 | $0 | $4,813 |
| 9 | Apps downloads | $1,925 | $0 | $1,925 |
| 10 | Optional Mobile Technology | $1,925 | $0 | $1,925 |
| Total Cost | $96,250 | $53,243 | $43,007 | |
Risk Matrix Proposal
| Id | Risk Description | Risk Owner | Probability Of Risk (High, Medium, Low,Very Low) | Level of Impact (High, Medium, Low,Very Low) | Mitigation Strategy |
| 1 | Additional Requirements Required to start | Project Sponsor | Very Low | Very Low | Re Evaluate collect additional requirements submit |
| 2 | Project approval taking longer than anticipated | Project Sponsor | Very Low | Low | Prepare as much positive information as possible to present to board to encourage their approval |
| 3 | New system not compatable with company logos | Technical Lead | Low | Medium | Change image format to a compatable image (ex. pdf, jpg, etc.) |
| 4 | Unknown hiccups | Project Manager | Low | Medium | Handle all additional challanges one thing at a time. |
| 5 | Overly optomistic schedule | Project Sponsor | Medium | Medium | Re-evalute schedule, try to change what you can to reach deadline. |
| 6 | Computers need additional maintanance | Computer Hardware Lead | High | Medium | Have extra IT on stand by to assist with any other issues |
| 7 | Going over budget | Project Sponsor | Medium | High | Cut additional costs as you can, prepare a "emergancy" fund |
| 8 | Project will be delayed; delaying work | Project Sponsor | High | High | Have staff share tasks & computers as needed. |
| 9 | Computers do not meet standards to upgrade properly | Technical Lead | Medium | High | Confirm all required replacements as early on and spread out the spending over time |
| 10 | Certain software/applications being incompatible | Technical Lead | High | Low | Upgrade or replace applications that are not compatable |
| 11 | Not having available computers that meet specs | Computer Hardware Lead | Medium | Low | Find additional manufacturers who can build/encrypt more computers |