Request for Proposal (RFP)
SANTEE SCHOOL DISTRICT
REQUEST FOR PROPOSAL – WIRELESS NETWORK INFRASTRUCTURE
ACQUISITION AND INSTALLATION OF
RUCKUS WIRELESS NETWORKING EQUIPMENT
BACKGROUND INFORMATION
The Santee School District Board of Education has approved the purchase and installation of a Ruckus
Wireless Network Infrastructure through an RFP process.
The purpose of this Request for Proposal is to:
a. Solicit proposals to purchase specific Ruckus Wireless networking equipment
b. Installation of specific Ruckus wireless access point devices
c. Installation and engineering to setup the Ruckus AP controllers
d. Engineering support to integrate the Ruckus wireless component to existing network
infrastructure
PURPOSE OF SOLICITATION
The purpose of this RFP is to provide a description of the elements in the procurement, installation,
configuration and implementation of a Ruckus wireless network for the Santee School District.
The RFP involves the replacement of the existing HP ProCurve wireless Access Points and HP ProCurve
wireless controllers. The new wireless network must create a more manageable, higher performance
and scalable network infrastructure that will meet the District current and future wireless needs.
There are 4 components to the RFP
a. Proposal request for the procurement of hardware.
b. Vendor managed or Turn-Key solution where the vendor will deliver and install the wireless
access point hardware.
c. Engineering support to configure hardware and ensure that the wireless network function with
the existing network.
d. Optional support contract for the product supplied.
ESTIMATED SCHEDULE
In order to meet the tight timeline of the project, proposals must be submitted by June 16, 2014, no
later than 4:00PM. After the proposals have been reviewed, the District may ask for follow-up
information before selecting a vendor. Once a vendor has been selected, a contract will be developed
and approved by the School Board. The implementation will then begin as soon as is mutually
convenient for the District and vendor.
Request for Proposal General Release June 3, 2014
Deadline for Bid and Proposal Response (4PM) June 16, 2014
Board of Education Award Authorization July 1, 2014
Project Implementation July 28, 2014
Target Implementation Completion Date August 15, 2014
SCOPE OF WORK
For this implementation project, the District intends to select a vendor for the procurement of all
hardware, the installation of devices in the school sites and classrooms, and the outsourcing of suitably
experienced network engineers and/or technicians for the onsite network setup and implementation.
Hardware Section – this should be a proposal for your cost of the hardware/software involved in the
implementation. It should be inclusive of on-site delivery of all hardware, software and site logistic
management.
Outlined in the Bill of Material worksheets is the recommended hardware. Request for Proposal
response should include 3 set of quotes, one for each wireless access point model.
Bill of Material
ZoneDirector 3000 w/Redundant Controller
901-3050-UN00 ZoneDirector 3000 w 50 ZoneFlex License
909-0350-ZD00 ZoneDirector 3000 License Upgrade - 350 ZoneFlex License
901-3025-UN00 ZoneDirector 3000 Redundant Controller w 25 ZoneFlex License
803-3000-3RDY WatchDog ZD3000 Support, 3 Years
ZoneFlex Access Points
901-7372-US00 901-7982-US00 901-R700-US00
ZoneFlex 7372 ZoneFlex 7982 ZoneFlex R700
Dual Band Dual Band Dual Band
(5GHz and 2.4GHz Concurrent) (5GHz and 2.4GHz Concurrent) (5GHz and 2.4GHz Concurrent)
802.11n Wireless AP 802.11n Wireless AP 802.11abgn/ac Wireless AP
2x2:2 Streams 3x3:3 Streams 3x3:3 Streams
Beam Flex Beam Flex Beam Flex R700
SLED WatchDog Support
841-3050-3000 SLED End User Support for ZoneDirector 3050 - 3 Years
841-3350-3L00 SLED End User Support for ZoneDirector 3050 - 3 Years
Installation Section – this should be a proposal for your cost to prepare and install wireless access points
in classrooms at all district/school sites
Response should include installation of 400 Access Point devices in 9 schools and District Office. All
wiring are already in place. Installation process should include delivery, inventory tagging, dismounting
of existing HP access point and mounting of new Ruckus access points.
Implementation Section – this should detail the implementation and configuration of the wireless
networking equipment and peripherals. It should be inclusive of physical onsite setup, configuration,
testing, roll out and training.
Current wireless network SSIDs map to local VLANs for routing inside the network. The district will
require professional service assistance in configuring the product to function with the VLANs on the
physical network.
This is the current wireless network diagram
Support Section – this should detail the technical support options available after deployment.
In addition, all vendors should include the following
a. Implementation work plan and proposed schedule
b. Detailed Scope of Work
Basic Guidelines for Proposal
• Wireless network must be able to interface with District’s existing wired network
• Provide centralized and proactive administration and monitoring of infrastructure
• Address network security
• Design network to streamline business process
PROPOSAL SUBMITTAL:
All response must be typewritten, concise, and straight forward; and must fully address the requirement
and questions. All proposal must include a signed RFP Proposal Form.
One (1) original and three (3) copies of your proposal must be submitted.
SELECTION CRITERIA
While the total cost of this implementation will certainly have weigh in the selection process, the District
values the vendors’ implementation strategy for this project. The goal of our selection is to pick a vendor
based on our conviction of the vendor’s ability to complete the implementation with minimal disruption
to business, minimal mistakes and ability to deliver on implementation schedule.
As the project involves integrating new and existing networking equipment from different
manufacturers, the District would like to avoid issues of responsibilities. Therefore all work must be
completed by awarded vendor. There will be NO SUB-CONTRACTING.
EVALUATION CRITERIA
Minimum Qualifications:
Qualified vendors should have the following technical abilities/experience:
a. Must be a Ruckus Wireless Specialized Vendor/Partner
b. Have technical staff with networking experience and knowledge on:
a. Network routing
b. VLAN
c. Network Layer 2, 3 and 4
d. Network Security
Competitive Selection Criteria
Evaluation will be done by assuming weighted factor including but not limited to the following:
a. Overall response to the Request for Proposal
b. Vendor Statement (experience, length of time in business, financial stability and reputation in
industry)
c. Quality of Engineering/Technical skill/experience
d. Quality of Technical Support
e. Implementation Time
f. Cost of Hardware
g. Cost of Installation
h. Cost of Implementation
i. Cost of Support
j. References (including agency name, contact person, contact phone, description of work
performed)
Certificate and/or resume of all technical personnel who will be assigned to the project must be
submitted with this RFP.
Proposals will be thoroughly reviewed by a Screening and Selection Committee. At the option of the
District, those selected as contenders may be invited to make a presentation in person.
Proposal Submittal
All proposals are to be submitted to:
Bernard Yeo
Director, Information Technology
Santee School District
9625 Cuyamaca Street
Santee, CA 92071
Bernard.Yeo@santeesd.net
619-258-2240
619-258-2249
PROPOSAL FORM
REQUEST FOR PROPOSAL – WIRELESS NETWORK INFRASTRUCTURE
ACQUISITION AND INSTALLATION OF
RUCKUS WIRELESS NETWORKING EQUIPMENT
The respondent hereby declares understanding, agreement, and certification of compliance with all terms
and conditions, requirements and specifications of the original Request for Proposal (RFP) and as modified
by any addenda thereto.
Respondent Name: _________________________________________________________________
Address: ________________________________________________________________________
Phone: ___________________________ Email: ________________________________
_____________________________________________________________________________________
Signature of Authorized Representative Title Date