Preparing the Response to the RFP Assignment
PMGT 530
Executive Summary
In this section provide the following:
A brief history and description of your firm, including organizational structure, areas/regions served, and number of employees, etc.
Background information of the parent company, if any.
Name and address of firm, telephone number, email address, website address, and contact person, with title, for this solicitation.
Name, title, and contact information of the person authorized to execute a contract on behalf of the Respondent.
Name, title, and contact information of the person who will be managing this Contract on behalf of the Respondent.
Identify which of the additional optional efforts, if any, are included in the Submittal.
Identify the name and title of your proposed project manager, technical lead and functional lead for this project.
Relevant Client List
In this section
Describe your firms experience successfully implementing the proposed scope of work by listing implementations that reflect experience and expertise in work of a similar nature and magnitude to that requested in this RFP.
List at least two examples
an
MMARY
2. QUALIFICATIONS / EXPERIENCE OF FIRM
2.1 Relevant Client List
2.2 Firm Stability / Implementation Experience
3. QUALIFICATIONS OF KEY PROJEROPOSED IMPLEMENTATION METHODOLOGY AND APPROACH
4.1 Project Timeline
d Methodology
Firm Stability / Implementation Experience
In this section
Provide information sufficient to evaluate that your firm is a well-established business, is financially stable, has fully trained and capable staff, and is in a position to dedicate adequate focus and resources on this project.
Qualifications of KEY PROJECT TEAM MEMBERS
In this section
Present a project organization chart outlining the reporting structure and primary responsibilities of each position associated with this scope of work. Identify all personnel required to successfully complete proposed project activities.
Project Timeline
in this section
Present an implementation schedule delineating all activities, tasks, and responsibilities to be undertaken by your firm.
Using Gantt charts (or similar graphic depiction) to illustrate phases, activities, tasks, comments, milestones, decision points, and deliverables, the sequence of events from the point of contract award through final implementation activities
PROJECT MANAGEMENT APPROACH
IN THIS SECTION
Describe your approach to managing this project including the identification of clearly defined project management process, tasks, and deliverables.
The proposed approach must provide for insight into the Respondent’s capability to manage the project, respond to day-to-day problems, manage issues, provide regular status reports, coordinate and supervise staff, manage project resources, project documentation, and configuration control.
In addition, describe process controls to be put in place to ensure the work required throughout this project is performed in a timely and accurate manner.
L INFOR
Statement of WorkII
In this section
Include a Statement of Work (SOW) specifically for the project implementation.
Your SOW should include, but not be limited to, the tasks, responsibilities and timeframes previously discussed.
This section can simply include at a minimum of four bullet points describing at a high level how you would approach each task. One bullet point should be your deliverable due date.
OPTIONAL EFFORTS
in this section
Provide the description of the effort, resources, hours and cost provided for any additional approaches your firm is suggesting to enhance the proposal response.
COST
IN THIS SECTION
Include a cost by task
Include a Level of Effort for each in either hours or days
Harrisburg University PMGT 530 Proposal Response Assignment Template