Week 2 Discussion

Executive Summery

This report is going to show how D & S Telecommunication Company is the best suited to company to supply telecommunication services to J. Smith & Associates. To start with, D & S Telecommunication Company has been in operation for a decade now operating in more than ten countries. The company has recorded a steady increase in its market share from 3% to 14% within the last five years, therefore becoming one of the most trusted telecommunication companies in the region. Therefore it is no doubt that D & S Telecommunication Company will help J. Smith & Associates to realize its goal of acquiring the modern telecommunication services without compromising quality and price for it to be in a position to handle all of its operations efficiently and effectively. D & S Telecommunication Company is dedicated and able to offer all of the above due to its massive experience the huge financial stability it has.

Scope of the project

D & S Telecommunication Company will supply or offer all telecommunication services as stated by J. Smith & Associates plus any other service which we may deem important to connect the company’s employees, partners, customers and any other person who may be willing to get in touch with company. This project will facilitate efficiency and effectiveness in communication and thus increase productivity of the company. D & S Telecommunication Company will take one month to complete conversion of the J. Smith & Associates company to a state-of-the art company in terms of telecommunication.

Resources

The project will need various resources for it to be a success. The human resources required in the project include;

· One internal program manager who will be the vision bearer of the entire project. This position is filled and the Program Manager has 11-year experience from different companies in the telecommunication field. His major task will be to ensure that project is being implemented smoothly and as required to ensure quality and standards are met.

· Two internal project designers who will be in charge of designing all installation sites in the building. They both have an average experience of five years and they have been working at D & S Telecommunication Company for four years. They will ensure satisfaction of the client.

· One internal procurement officer whose main task will be to plan purchases and logistics of all devices. He will be working to ensure that purchases are of high quality and of reasonable prices. He has adequate knowledge of every item that will be involved in this project.

· One external telecommunication engineer with extensive experience in this field who has been involved in similar projects in numerous multi-national firms for at least four years. Her major role in the project will be to ensure every process is done correctly in order to avoid wastage of time and other resources.

Together, the above professionals will form a team which will work and make decisions concerning the project in collaboration with J. Smith & Associates representative(s).

Project Schedule of work

(Stallman & Cutting, 2014)

In this project, the program manager will be at the higher most position and therefore, all the other employees will be reporting to him. However, the program manager role will be to ensure that they are all doing what they should be doing with necessarily dictating their work.

Milestones of the project plan

To determine the progress of the project, the team will be having a meeting every Friday to discuss various issues which emerged in that ending week and had and had not been foreseen and brainstorm on how to deal with them. Also, there may be new thing to be encountered in the coming week that had not been projected. The project manager will be chairing these meetings. In addition the J. Smith & Associates will be represented in such meetings and their views will be listened to pertaining to what the company thinks should be changed or done and how.

The Financial Plan

Project Risk Analysis and Plan

In this project, it is assumed that all the required resource will be available, especially the human resource. It is also assumed that in the last two weeks of the project, there will any other labor will be cheap since the work load per worker will greatly reduce. The last assumption is that all workers will perform as per instructions allocated.

In the project, constraints will include; Business constraints which may arise due to any sort of disorganization in the course of the project such as time constrain, resource constraint if the project goes beyond the predicted period and the budget. There will also be technical constraints such as design. Another constrain is that the sponsor demands 80% of work be completed within 40% of time allocated to the project.

Though we can do very little about most constrains, we will be conducting extensive research and try as much as possible to assume the least. We will achieve this by collecting every necessary data required instead of guessing.

Quality Management plan

D & S Telecommunication Company never compromise quality. Therefore, to ensure quality we will be undertaking quality assurance activities to make sure that products and services offered meet our client’s expectations and also the pre agreed standards, work and processes are done efficiently and as documented and non-conformations are identified and corrected in time. Ensuring quality will required cooperation among our team of professionals, J. Smith & Associates’ employees and all directors involved in this project and the project sponsor (Yamal, 2016).

Quality issues in the project will involve weak networks, elegit devices leading to easy breakdowns, our team members not working as per requirement and expensive services and equipment.

Conclusion

We feel that the project will be accomplished in the stated timeframe without requiring more resources than the one already projected. Also, we feel obliged to offer telecommunication services of the highest standards as we have always been doing in the last ten years.

References Stallman, G., & Cutting, T. (2014). Project Management (4th ed.). Newcastle: Oxford University Press. Yamal, C. (2016). Professional Project Management Guide. New York: Mcmillan Publishers.