managing the project

Project Plan

Student’s Name

Date

Project Plan

Section 1: Summary

The project is on the construction of an adult education center that promotes literacy for individuals of all ages. The center would provide a positive ambience where the older persons would engage with their peers. The center would be constructed as part of the university’s buildings so that it would be easier to integrate the program with the university’s programs. It would be easier for the learned university staff to promote intelligence in the local community members. The center would not be limited to faith-based, for profit, non-profits, and union organizations. The adult center requires a project manager, human resource development team, and workplace assessment (Nylander et al., 2018). There should be an effective management team led by a project manager highly experienced in running projects. This would improve connection of the public with the project’s stakeholders.

The project promotes the development of an effective method of dealing with the rising cases of unemployed adults due to lack of education in certain areas. The appendix section of this paper contains all stakeholders involved in the project’s development. It is imperative to involve all the persons mentioned since they would deal with the issues using their unique expertise. The project shall involve a planning phase that aligns the various activities involved in the conception phase that this paper has dealt with. The next phase shall be launch phase that shall connect the project with the public’s expectations. It would be possible to determine whether the project adhered to expected outcomes.

The next phase of the project is performance assessment. This improves the quality of the adult education center since it provides insight into the public’s behavior as the project got implemented. The next phase is the close of the project after it gets determined that the expected outcomes were achieved. The adult education center that focused on all these areas would provide an effective method of limiting the government’s budget on supporting persons with lack of self-sustenance. Even after the project closes, the tasks would be ongoing so that the overall objective of promoting economic development would be promoted.

Section 2: Phasing

The implementation of the project will be carried out in seven main phases. Phase is the scoping and planning phase which involves the project management team and the stakeholders assessing and concluding on the viability of the project. Phase two is the construction phase which will involve putting up the structures that will be used by the students. The phase is expected to take no more than 120 days. Phase three involves the installing and testing of needed software by both the learners and the educators. Phase four involves having the needed hardware in place and having it tested to ensure that it is compatible with the implemented software. The fourth phase should not take more than 30 days. The fifth phase is the training phase; all educators will be trained on how to work with aged students. The sixth phase is the implementation and roll out phase. The project will be launched, learners will register and the sessions will be commissioned. The last phase is the evaluation phase which will happen two months after the project roll out. The evaluation will focus on establishing whether the project is meeting its intended goal. The evaluation phase will take 90 days.

Section 3: Schedule – Milestones 

Based on the phases, there will be milestones to be met as a sign of the project management team meetings its goals. The above table captures the deliverables expected, when the report of the deliverables is expected, the recipients of the deliverables’ report and how the report on the deliverables will happen.

Section 4: Resources 

1. Development: During this phase, the organization will be conducting a market research to identifying the possible number of students in the area that will be interested in joining the program. Furthermore, research will be conducted on the best time for the students to attend their lessons. The collected data will guide the overall planning of the whole program.

2. Test: In this phase we will be investigating the program and testing for various scenarios. A testing team shall be assigned to carrying out this phase.

3. Production: During this phase, the organization will be deploying the new classes that are part of the program in various locations. Our team might be travelling to other locations to ensure that as many people know of the program and are ready to join.

Section 5: Organization 

Project Team: This includes a group of resources that work on the deliverable of the full project.

Duties include:

· Completing the project tasks that are within the set budget, timeline, and meet required expectations

· Proactively communicate status and managing expectations

Project Manager/Leader: Manages the full project, which includes leading and planning the development of all aspects of a project (McClory, Read & Labib, 2017).

Duties include:

· Developing a project plan

· Recruit staff

· Assign tasks and roles to project team members

· Provide current updates to upper management

Project Analysts: Responsible for guaranteeing that all requirements are met accurately and effectively before the solution is developed and implemented (Abad et al., 2019). Duties include:

· Gather requirements from all units

· Document all technical and operations requirements

· Verify if project deliverables meet the requirements

· Test solutions

QA Manager: Help to convert project requirements and design documents into testing cases and scripts. These scripts are often used to verify if the project meets the needs of the client.

Designer: Responsible for fully understanding the project requirements and build and design a solution to correlate to those needs.

· Determine the best approach to the solution

· Determine the model and scope of the solution

· Determine student needs

Tester: Tests the program to ensure there are no defects before its full implementation

Section 6: Change Management 

The purpose of this change management plan is to ensure that an appropriate plan is in place regarding all facets of the project plan. This plan is designed to prepare the project stakeholders for any operations and technical changes that result from the implementation of the project.

A change management team will be created to facilitate, communicate, analyze and implement changes. The Change Management team will consist of a Change Manager and a Change Analyst and the Project Manager.

The duties of each member are as follows:

The Change Manager:

· Be accountable for all changes resulting from the project

· Facilitate all communication between project management team and stakeholders

· Document all suggested changes and record said decisions on those changes

The Change Analyst:

· Identify, document, and assess changes for their impact on the project scope/cost/timeline

· Define and provide guidance on implementing changes

· Participate in change evaluation

· Monitor the effectiveness of made changes

The Project Manager:

· Work with change manager and change analyst to keep project scope updated with potential changes

· Communicate any potential changes with the project team

· Define new timelines and expectations as needed to project team and stakeholders

· Keep an open dialogue between the project team, change management team and the stakeholders.

Section 7: Risk Management  

Risks would include: delays such as in weather-related delays issues that would cause days of not working on the construction and site set up, waiting on approvals for more resources, lack of communication between departments for approvals, and difficulties in training on the new duties. Also, website outages would affect student logins. The risks should be identified and addressed immediately by the project manager in order to making adjustments as needed for the project.

Section 8: Performance Assessment

performance assessment is meant to improve the quality of the adult education center since it provides insight into the public’s behavior as the project got implemented. The project management team will have to employ the use of key performance indicators (KPI)

1. Budget control-by recording the salaries paid out to permanent staff during a reporting time. By assigning specific departments and people budgets and holding them accountable.

2. Using a survey will be done on the students every month to rate the program on its effectiveness. Every quarter of the year a test will be issued out to students to stablish whether the program works

In order to implement a performance measure on the Provision of education the use of the balance score card on the teaching staff can be implemented. The balance score card would have a direct implication on whether the concerned staff was effective at his work

Conclusion

Based on the scope of the project, the project should be complete in 360 days, in one year. The project management team will handle the project from the start to the end. The team will liaise with stakeholders, for effective project management and deliverable. For the project to be a success, the project management will stick to a tight schedule and will be expected to report at least every month to concerned stakeholders on the project. The success of the project is pegged on the construction of study rooms and the gaining of knowledge by the students due to the program.

References

Abad, Z. S. H., Gervasi, V., Zowghi, D., & Far, B. H. (2019, May). Supporting analysts by dynamic extraction and classification of requirements-related knowledge. In 2019 IEEE/ACM 41st International Conference on Software Engineering (ICSE) (pp. 442-453). IEEE.

McClory, S., Read, M., & Labib, A. (2017). Conceptualising the lessons-learned process in project management: Towards a triple-loop learning framework. International Journal of Project Management, 35(7), 1322-1335.

Nylander, E., Österlund, L. & Fejes, A. (2018). Exploring the Adult Learning Research Field by Analysing Who Cites Whom. Vocations and Learning 11, 113–131. https://doi.org/10.1007/s12186-017-9181-z.

Appendix A

Stakeholder Engagement

Appendix B

Stakeholder Analysis Matrix

Appendix C

Stakeholder Interview Questions

Running head: PROJECT PLAN

1

Project Plan

Student’s Name

Date

Running head: PROJECT PLAN 1

Project Plan

Student’s Name

Date