Project Charter and Project Management Plan

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1. Executive Summary

1.1 ..Introduction………………………………………………………………………

1.2 .. Purpose………………………………………………………………………….

1.3 .. Scope……………………………………………………………………………

2. Project Overview

2.1 Project Description

2.2 Problem Statement

2.3 Goals

2.4 Project Background

2.5 Product Objectives

2.6 ..Business Objectives……………………………………………………………..

2.7 ..Milestones……………………………………………………………………….

2.8 Assumptions, Constraints and Dependencies

2.9 Project Deliverables

2.10.. Project Success Criteria ………………………………………………………..

2.11..Schedule and Budget Summary

2.12..Evolution of the Plan

2.13 ..References

2.14 Definitions and Acronyms

3. Stakeholder Register

4. Schedule

4.1 ..Purpose/Overview………………………………………………………………..

4.2 ..Schedule Baseline……………………………………………………………….

4.3 .. Schedule Control…………………………………………………………………

5. Resource Plan

5.1 .. Overview/Purpose of the Resource Section ……………………………………

5.2 ..Resourcing Strategy & Assumptions….………………………………………….

5.3 .. Resourcing Development………………………………………………………..

6. Risk Management Plan

6.1 .. Purpose/Overview………………………………………………………………

6.2 .. Risk Identification………………………………………………………………

6.3 ..Risk Analysis……………………………………………………………………

6.4 Risk Monitoring Plan …………………………………………………………….

7. Communications Plan

7.1..Overview

7.2..Communication Message and Delivery

7.3..Communications Guidelines

7.4.. Escalation Process

8. Procurement

9. Cost

9.1.. Introduction

9.2.. Estimate Cost

9.3.. Contingency reserve project purpose or justification

9.4..Budget

9.5..Project and Monitoring

9.6.. Project Reports

9.7..Cost Change Control

9.8..Project Budget

9.9..Microsoft Performance Report #1

9.10..Microsoft Performance Report #2

10. Integrated Change Control

1.Executive Summary

1.1 Introduction

1.2 Purpose

1.3 Scope

2.Project Overview

This section of the Project Management Plan provides an overview of the purpose, scope and objectives of the project for which the Plan has been written, the project assumptions and constraints, a list of project deliverables, a summary of the project schedule and budget, and the plan for evolving the Project Management Plan.

2.1 Project Description

2.2 Problem Statement

2.3 Goals

2.4 Project Background

2.5 Product Objectives

2.6 Assumptions, Constraints and Dependencies

2.7 Project Deliverables

2.8 Schedule and Budget Summary

2.9 Evolution of the Plan

2.10 Definitions and Acronyms

This section provides a glossary of all terms and abbreviations used in the plan.

3.Stakeholder Register

4.Schedule Component

4.1 Purpose/Overview

4.2 Schedule Baseline

Tasks	Description
Creation of the Activity List and attributes	Describe how project activities and activity attributes will be defined and who will be involved in this process. For longer projects, consider using rolling wave planning where activities in the near future are planned in detail while other later activities can be at a higher level. Consider the activity list from previous similar projects.
Estimation of activity resources	Describe how the needed quantities of human resources and equipment to complete identified activities will be estimated. Document the needed level of accuracy for the estimates and units of measure. Consider company’s procedures, policies and resource calendars.
Activity duration estimates	Describe how the activity duration estimates will be developed and the estimating method (analogous, parametric, three-point, bottom-up). Document the needed level of accuracy for the estimates.
Approval of the schedule baseline	Who will approve the schedule baseline?

4.3. Schedule Control

The approved schedule baseline will be changed only through the formal change control process and only after the impact on the project constrains has been assessed.

Performance reviews

Please describe the frequency of the schedule performance reviews. Describe how the schedule performance will be reviewed (e.g., earned value management, actual vs. planned dates, percentage completed, etc.). Document who will be involved in the schedule performance review.

Schedule control thresholds

Specify any acceptable variation from the schedule before the corrective measures are needed (e.g., increase in duration of the activity/work package by 15%).

Schedule performance reporting

Describe how the schedule performance will be reported and the frequency of reporting.

5.Resource Plan with RACI

5.1Overview/Purpose

5.2 Resourcing Strategy & Assumption

[Define the resourcing strategy for the project. How will resources be acquired and released from the project?]

5.3 Resourcing Development

[When estimating the resources on the project, have you made any assumptions about those estimates?]

6.Risk Management Plan

6.1 Review of Risk Management Plan

6.2 Risk Identification

6.3 Risk Analysis

6.4 Risk Monitoring Plan

7.Communications Plan

7.1 Overview/Purpose

The purpose of the communication plan is to ensure the Project Management Improvement Project provides relevant, accurate, and consistent project information to project stakeholders and other appropriate audiences. By effectively communicating the project can accomplish its work with the support and cooperation of each stakeholder group.

The communication plan provides a framework to manage and coordinate the wide variety of communications that take place during the project. The communication plan covers who will receive the communications, how the communications will be delivered, what information will be communicated, who communicates, and the frequency of the communications.

The following outlines the targeted audiences, the key communication messages to be delivered, and the method for delivering the information, the communicator, and the frequency of the delivery.

7.2 Communication Message and Delivery (Matrix)

Audience	Message	Delivery Method	Delivery Frequency	Communicator
*Example: Project Sponsor*	*Project Plans* *Status Reports*	*Meeting* *Report published in My Web space with DoITnet and PSST link*	*Weekly* *Biweekly*	*Project Manager* *Project Manager*

7.3 Communications Guidelines

Communication Guidelines—E-mail, Text:

1) Do not use reply all to emails

Communication Guidelines—Meetings:

1) Meetings must have pre-published agendas, prior to meeting request…agenda must accompany the OUTLOOK meeting request

7.4 Escalation Process

8. Procurement

9. Cost

9.1 Introduction

[The purpose of this document is to provide general content of a Cost Management Plan and to describe submission required in Microsoft Project format (.mpp file).]

Cost Management Plan

[A cost management Plan defines cost baseline, modifies it whenever necessary, and uses it for monitoring and controlling cost. A project cost management plan generally includes descriptions, procedures and responsibilities for items such as Costs included, activity resource estimating, cost estimating, cost baseline, budget determination and cost control.]

9.2 Estimate Cost

[Estimate Cost is a process of developing an approximation of monetary resources needed to complete project activities.]

9.3 Contingency Reserve Project Purpose or Justification

[Contingency reserve is money assigned to the project and allocated for identified risks for which contingent responses are developed. Generally, how much money is reserved and its rationale are included here.]

9.4 Budget

[Once the project costs or cost baseline is determined, a time-phased project budget is developed. Project budget shows how the project cost will be incurred by appropriate periods (months, weeks, quarter, etc.) during project performance period. Describe how your budget is developed.]

Cost Control and Monitoring

[The approved project budget with contingency reserves serves as a baseline for project control. This section usually include project approach to monitor actual versus planned performance, approach ( e.g. Earned Value analysis), and how any cost changes will be managed.]

9.5 Performance Monitoring

[Describe your approach to monitor planned versus actual performance and matrices that will be used]

9.6 Project Reports

[Include name and description of 2 to 3 reports that you plan to use for performance monitoring, status reporting or other reports. These are the reports for which you will be submitting a Microsoft Project mpp file. See section below. ]

9.7 Cost Change Control

[Describe briefly how any changes to the cost baseline will be administered and implemented.]

Microsoft Project Deliverables

9.8 Project Budget

[Include your project WBS (in .mpp format) that represents your project cost. Ensure that contingency reserves as a separate line item. The report submission is in Moodle]