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Week 2: 
 Introduction to Project Management


Session Outline

Project Scope Management Project Time Management Project Communication Management Project Risk Management Project Procurements Management

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PROJECT SCOPE MANAGEMENT


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Scope 


The term Scope refers to:

Product Scope: the features and functions that characterize a product, service, or result;

Project Scope: the work that need to be accomplished to deliver a product, service, or result with the specified features and functions.

Project Scope Management

̔ Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, for completing the project successfully. 


Project scope management processes includes: ̔ Collect requirement ̔ Define Scope ̔ Create WBS ̔ Verify Scope ̔ Control Scope

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̔ C o l l e c t R e q u i r e m e n t i s t h e p r o c e s s o f d e f i n i n g a n d documenting stakeholders needs to meet the project objectives.

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̔ D e f i n e S c o p e i s t h e process of developing a detailed description of the project and product.

̔ Create Work breakdown structure WBS is the process of subdividing project deliverables and project work into smaller, m o r e m a n a g e a b l e components. 

̔ Ve r i f y S c o p e i s t h e process of formalising a c c e p t a n c e o f t h e c o m p l e t e d p r o j e c t deliverables.

̔ Control Scope is the process of monitoring the status of the project an product scope and managing changes to the scope baseline.

PROJECT TIME MANAGEMENT


Project  Time Management 

̔ Project Time Management includes the processes required to manage timely completion of the project.

Project time Management processes: ̔ Define Activities ̔ Sequence Activities ̔ Estimate Activity Resources ̔ Estimate Activity Durations ̔ Develop Schedule. ̔ Control Schedule

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̔ Define Activities is identifying the specific action to be performed to produce the project deliverables.

̔ Sequence Activities is the process of identifying and documenting  relationships among the project activities.

̔ Estimate Activity Resources is the process of estimating the type and q u a n t i t i e s o f m a t e r i a l , p e o p l e , equipment or supplies required to perform each activity.

̔ Estimate Activity Durations is the process of approximating the number of work periods needed to complete individual activities with estimated resources.

̔ D e v e l o p S c h e d u l e i s t h e process of analyzing activity sequence, durations, resource r e q u i r e m e n t s a n d s c h e d u l e constraints to create the project schedule.


̔ Control Schedule is the process of monitoring the status of the p r o d u c t t o u p d a t e p r o j e c t progress and manage changes to the schedule baseline.

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PROJECT COMMUNICATIONS MANAGEMENT


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Project Communications Management is a processes required to ensure timely and appropriate generation, collection, distribution, storage, and ultimate disposition of project information.

Communication management project which include the following: ̔ Identify stakeholders ̔ Plan communications ̔ Distribute information ̔ Manage stakeholder expectations ̔ Report Performance

Project Communications Management

̔ Identify Stakeholders is the process of identifying people/organizations impacted by the project, documenting their interests, involvement, and impact on the project success.

̔ Plan Communications is the process o f d e t e r m i n i n g t h e p r o j e c t stakeholder  information needs and defining a communication approach. *

̔ Distribute Information is the p r o c e s s o f m a k i n g r e l e v a n t information available to  project stakeholders as planned. **

̔ M a n a g e S t a k e h o l d e r Expectations is a process of communicating and working with stakeholder to meet their needs and addressing issues as they occur. 

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̔ Report  Performance is the process of collecting and distributing performance information including status reports, progress measurements, and forecasts. ***

PROJECT RISK MANAGEMENT

Project Risk Management

Project Risk Management is the process of conducting risk management planning, identification, analysis, response planning, and monitoring and control on a project.

Project risk management processes : ̔ Plan risk management ̔ Identify risks ̔ Perform qualitative risk analysis ̔ Perform quantitative risk analysis ̔ Plan risk responses ̔ Monitor and control risks

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̔ Plan Risk Management is the process of how to conduct risk management activities.

̔ Identify Risks is the process of determining which risks may affect the project and  documenting their characteristics.

̔ Perform Qualitative Risk Analysis is the process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact.

̔ P e r f o r m Q u a n t i t a t i v e R i s k A n a l y s i s i s t h e p r o c e s s o f numerically analyzing the effect of identified risks on overall project objectives.

̔ Plan Risk Responses is the process of developing options and actions to enhance opportunities and to reduce threats to project objectives.

̔ Monitor and Control Risks is the process of implementing risk response plans, tracking identified risks, monitoring residual risks, i d e n t i f y i n g n e w r i s k s , a n d e v a l u a t i n g r i s k p r o c e s s effectiveness throughout the project. *

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PROJECT PROCUREMENT MANAGEMENT


PROJECT PROCUREMENT MANAGEMENT

̔ Project Procurement Management is the processes necessary to purchase or acquire products, services, or results needed from outside the project team.

Procurement management processes: ̔ Plan procurements ̔ Conduct procurements ̔ Administer procurements ̔ Close procurements

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̔ Plan Procurements is the process of documenting project purchasing decisions, specifying the approach, and identifying potential sellers.*

̔ Conduct Procurements is the p r o c e s s o f o b t a i n i n g s e l l e r responses, selecting a seller, and rewarding a contract.

̔ Administer Procurements is the process of managing procurement relationships, monitoring contract performance, and making changes and corrections as needed.

̔ Closing Procurements is the process of completing each project procurement. **

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