project management

Project Charter

Project Title	[[The name of the project]]
Project Sponsor	[[The Sponsor’s name and title]]
Project Manager	[[The Project Manager’s name]]

1. background

[[Why is the project being undertaken? Describe an opportunity or problem that the project is to address.]]

2. goals

· [[specific & measurable goal 1]]

· [[specific & measurable goal 2]]

· [[specific & measurable goal 3]]

3. Key stakeholders

Client
Sponsor
Project manager
Project team members

4. Project Milestones

[[Identify the signification project milestones, start and end dates]]

Milestone Description	Start Date	End Date
[[Identify the significant project milestones]	[[Date when the task will be started]]	[[Date when the task will be completed]]

5. Resource Responsibilities

[[A RACI matrix is a helpful tool to summarize project responsibilities. Each task must have one and only one person/group who is ultimately accountable for the task.

Consider creating separate RACI matrices for project tasks and operational tasks after the project is complete. Revisit the responsibilities matrix often, especially when implementing new services and the service ownership model has not been fully defined.

R – Responsible for executing the task A – Accountable for assigning the task and ensuring task completion C – Consulted on the task (two-way communication) I – Informed of the task (one-way communication)]]

Tasks/Responsibilities	Person/Group 1	Person/Group 2	Person/Group 3
Project Management	R,A	I	I
Software Development	I	R,A	C
Code Review	C	R,A,C
User Acceptance Testing	A	C	R
End User Training	A	C	R

6. Project Budget

One-Time Costs

Description	Cost [CDN]	Budget Code/Authority
[[Describe the item or service to be purchased]]	[[The cost of the item or service to be purchased, note currency.]]	[[Note the budget that this item will be charged to and/or the authority for the purchase.]]
Total Budget	[[Total Cost]]	[[Include applicable taxes and duties]]

Recurring Costs

Description	Cost [CDN]	Budget Code/Authority
[[Describe the item or service to be renewed and frequency of renewal]]	[[The cost of the item or service to be purchased, note currency.]]	[[Note the budget that this item will be charged to and/or the authority for the purchase.]]
Total Budget	[[Total Cost]]	[[Include applicable taxes and duties]]

7. constraints, assumptions, Risks and dependencies

Assumptions and Constraints

7.1. [[Note any assumptions that have been made and constraints that must be met. Consider scheduling constraints, resource availability assumptions, and other factors that could affect your project.]]

Risks

7.2. [[Note the risks to project success and mitigation strategies for each. Revisit and update the risk table often.]]

Description	Probability	Impact	Mitigation
[[Describe the risk event]]	[[H,M,L]]	[[H,M,L]]	[[Define the mitigation strategy]]

Risks of Not Doing the Project

[[Note any risks that will occur should the project not be approved or be cancelled.]]

8. PRIVACY THRESHOLD ANALYSIS

8.1. All Projects must take into consideration the Protection of Privacy and Data.

Link to Privacy Rules Page on the Office of the General Counsel and Secretariat Site http://www.tru.ca/secretariat/foipop.html

8.2. Link to Preliminary Privacy Impact Assessment Tool http://www.tru.ca/__shared/assets/preliminary_PIA_tool37159.xlsx

8.3. Privacy Impact Assessment Scoring

Based on the answers provided in the PIA tool, select the Classification provided.

CLASSIFICATION
Risk_No.	Risk_Rank
☐ 1	LOW
☐ 2	MEDIUM
☐ 3	HIGH
☐ 4	VERY HIGH

9. approval

This charter formally authorizes this project based on the information outlined in this charter. Should any of this information change throughout the duration of the project it shall be discussed and documented in the project sharepoint site.

[[Collect sign-off from the Sponsor, key stakeholders, and clients as appropriate for your project.]]

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