Project risk management-first assignment

Summer Job WEB SITE for Cape Cod Chamber of Commerce:

I have just returned from a meeting with a local Chamber of Commerce. The Cape Cod Chamber (http://www.capecodchamber.org) is concerned with ensuring that small business employers catering to the tourist industry (i.e. restaurants, kayak and bicycle rental, beach concessions, boutiques, variety stores, etc.) are able to find qualified seasonal employees for the summer tourist season, typically high school and college students. These businesses are not able to use search engines like Monster, Indeed, JustHired – in fact, many of the business owners are limited in computer applications. Currently, the Chamber hosts a web page that provides available full-time professional jobs. For the summer hiring season, the chamber wants to expand these job search functions for seasonal jobs with the target-hiring group to be high school and college students. This project is to define, plan, design, build and implement a web application for these local employers to advertise and recruit high school and college students. The Chamber has asked that this solution be a stand along web site instead of being an enhancement to the existing site. A new domain name and hosting site will need to be procured. It will be important to add a link to the existing web site to connect to this new site. Project work must include the selection of the domain name and hosting site. A draft WBS, duration estimates and schedule have been completed by the project team (attached).

I quickly volunteered our PJM 6015 class to create the risk management plan, risk register, and integration of risk work with the other planning components.

The Chamber leadership group has provided some direction for the website. It will allow local employers to post jobs and accept resumes. It will allow high school and college students the ability to search for and apply for jobs. It will also provide the ability for employers and applicants to send communication back and forth.

Project Objective/ Success Criteria (Charter):

To plan, design, build and implement a web application that will allow employers to post jobs and receive resumes. It will allow applicants to search for and apply for jobs and for employers and applicants to send communications.

Planning is to commence on January 10 and to be completed by April 2. . The work to create the website will begin on April 4 and completed in time to introduce this web service to small businesses at the Chambers Annual Meeting, to be held on October 10. The agenda of this session is to hold a brief business meeting. The majority of the day is to train employers on the capabilities and use of the website. It will be the responsibility of the project team to plan for and conduct this day. A venue for the meeting will need to be contracted and food for the day will need to be provided.

Project Scope Description: The work of this project is to create and implement a web site:

Project Deliverables (draft – needs to be completed)

· Requirements Document – key stakeholders are to be involved in requirements work. Document to be drafted, reviewed, revised (as needed) before approval submission. No design work is to be completed until requirements are approved.

· Kick-off Meeting is to be held once planning is complete and before design begins

· Web Site Design– Web site design to be reviewed to requirements. Must include integration or linking to existing Chamber web site. User Experience is a key piece of the design

· Test Plan – key to quality; how will testing be performed to ensure requirements are met? How will defects be handled?

· Web Site – must meet requirements and conform to Chamber web development guidelines, compliance and security specifications

· Training Session – 4 hours has been allocated on agenda for the session. Should include a demo and hands on opportunities. We are responsible for all aspects of the training – including venue, food, training design, materials, and conducting the session.

· Project Management

Acceptance Criteria

· Web Site meets approved requirements

· Web Site meets Chamber Annual Meeting date

· No operational defects

· Employers can use Web Site functionality

· Applicants are aware of and able to use web site

Project Exclusions – see out of scope above

Project Constraints

· Budget - $75,000 has been approved for project

· Schedule – work complete for Annual Meeting

· Quality – meets Quality plan and testing expected outcomes

Project Assumptions:

· Integrated project plan to be completed by 4/2.

· Project work beyond project planning (execution of the plan) will begin on April 4

· The core project team may only devote 30 percent of their schedule to this project

· Other team members will be negotiated per integrated project plan. No resource is available more than 30% of their time

· Hourly pay rate for each team member is $55.00

Major Milestones:

· Planning Complete

· Kick-off Meeting Complete

· Requirements Approved

· Design Approved

· Web Site Complete

· Training Session Compete

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