assignment

Material

Samaritan Center

https://www.samcenter.org

http://www.foodbankcenc.org/site/DocServer/FBCENC_FactCard.pdf?docID=1001

https://www.dropbox.com/s/04335xfjmu7bj6x/pertexcel.xls?dl=0 

3 projects：fesaibility and strategy of our project;

                   Food & daily goods project; 

                   social media marketing project; partner with schools and website;

Boston University

MET AD 646 Program Management

Summer II 2019

YOUR LO

Program Plan Elements:

No One Goes Hungry

Alan Brou

Suhui Liu

Linrui Liu

Qizhen Li

07/24/2019

Final Version

Executive Summary

This report will present the members of our team and their roles in the accomplishment of our goals. Each team has a particular role that is primordial for our success. The first part of our project will enumerate our goals, but also present the structure of our program. It will go over projects definition and expected delivery times for each of them.

Our projects embody fund raising, services to the community, and marketing. In order for these projects to be feasible, we will not only need funds, but also volunteers. This report will take into consideration all risks that we may encounter during the program. We are confident that all those risks will be hedged using appropriate strategies.

Introduction to the Program Plan

In this report, you will find our initial summary of the following using the Smartsheet Templates:

Business Case

A good business case is credible and compelling. It provides qualitative and quantitative cost-benefit analysis information.

Program Master Calendar

Easily communicate milestones and important meetings across multiple projects. With the Program Master Calendar, it is easy to keep items up to date, share the latest schedule with stakeholders

Program Management Charter

A good charter not only establishes the scope, goals, and budget of the PMO, but also stimulates discussion.

Program Governance Structure

Documenting a program’s governance structure helps stakeholders understand the program's methodologies, frameworks and context for how decisions are made.

Program Milestones

This template can be used to create a milestone chart for monitoring progress of the various projects. You include this chart as part of the program plan to highlight major events.

6. Program Change Control

Manage change requests with this change control form template. This form includes sections for documenting the reason for the change, costs and benefits, priority level, work required, approval, and implementation.

7. Program Governance Structure

Documenting a program’s governance structure helps stakeholders understand the program's methodologies, frameworks and context for how decisions are made.

Detailed Project Plan for Any One Project

We are also describing a complete Initiation phase and Project plan – including subsidiary plans for one project using the Kanabar Templates.

BUSINESS CASE (No One Goes Hungry Program)

Samaritan Center Program-Charter and Management Plan

Prepared by: QIZHEN Li

Program Scope

Program description

We expect to raise around 1 million dollars for our program that we describe as a journey to create a better community. We intend to hire staff, cook and provide food to people in the street every week.

Preliminary Understanding of Business Need

In order to realize our goal, we will need the help of sponsors and a lot of volunteers.

Benefits

This section describes the Benefits to be gained by our program.

Program components and/or member projects

In Scope

This section lists the items that are to be included in this program.

Out of Scope

This section lists the items that are not to be included in this program.

Work and Program Processes

Preliminary Description of Work

This is a high level statement of the work that is required to complete this program.

Standard project management activities

This is a formal description of how changes will be submitted, evaluated, and either included or rejected in a member project. Some of the larger projects may be required to appoint a change review board.

Program steering committee

Steering committee structure and members

This section includes the steering committee members and roles as well as an outline of the meeting schedule.

Decisions

This section describes the decision making approach the committee will follow. It includes a detailed list of decision guidelines and agreed upon priorities against which decisions will be made. This section should also outline how decisions will be documented and communicated.

Reviews

Stage gate reviews: This section outlines stage gate reviews and their requirements. It should include when these reviews will be held, what will be reviewed, and the data to be reviewed prior to determining whether to move to the next stage.

Program performance reviews: This section establishes the dates for which program performance will be reviewed. These reviews concentrate on the overall performance and management of the program. This section also describes the required program performance information that must be provided in support of these reviews.

Program and component change requests: This section identifies the process the steering committee will use to manage change to the program. A process will be outlined for changing the scope of the program and initiating or terminating program components.

Risks, impacts, and dependencies

This section includes:

· Identification and ranking of program level and critical project level risks based on probability of occurrence and level of impact. Each risk will have a mitigation plan and one safe contingency plan.

· Dependencies matrix for components and other closely related activities.

· Description of impacts the program and its member projects may have on other University work and organizations.

Program and critical project risks

Dependencies

The information for this section is best represented with a network diagram showing program components and milestones and their dependencies.

Component A

Component B

Milestone 1

Program level timeline

This section includes:

· Gantt chart of major project deliverables and their dependencies.

· Identification of program level and key project decision points, decision makers, and a description of the decision process to be used.

· Program level milestones and check-up points for program sponsors.

Preliminary Estimate of Program Size

This is the initial estimate that is based upon the program proposal. This estimate should be the best guess at the time of filling out the charter & may not necessarily match what is listed in the program proposal or what will eventually be listed in the project charters and plans. Detailed estimates will be coming at a later date.

Initial roles and authority

PROJECT SPONSOR: Jamie Dimon PROJECT MANAGER: QIZHEN Li

SIGNED:JD DATE: 7/25/2019

[PROGRAM NAME] Program Governance and Steering Committee

Prepared by: [Program Manager]

Steering committee structure and members

This section includes the steering committee members and roles as well as an outline of the meeting schedule.

Decisions

This section describes the decision making approach the committee will follow. It includes a detailed list of decision guidelines and agreed upon priorities against which decisions will be made. This section should also outline how decisions will be documented and communicated.

Reviews

Stage gate reviews: This section outlines stage gate reviews and their requirements. It should include when these reviews will be held, what will be reviewed, and the data to be reviewed prior to determining whether to move to the next stage.

Program performance reviews: This section establishes the dates for which program performance will be reviewed. These reviews concentrate on the overall performance and management of the program. This section also describes the required program performance information that must be provided in support of these reviews.

Program and component change requests: This section identifies the process the steering committee will use to manage change to the program. A process will be outlined for changing scope of the program and initiating or terminating program components.

In this paper, we decided to evaluate the implementation of a program called "No One Goes Hungry " designed to manage the problem that poor community lacks of food and daily goods. In order to set up this program, we focused on some important program management tools and area that helped us to achieve the final goal of our program. It includes the program management charter, program governance and steering committee, WBS trees, program communication, key risks and milestone assumptions. Our team made a lot of efforts and commitment to set up a website and make it functional to satisfy our stakeholders expectations.