EC
2
Usable Table of Elements used in Document Design
|
Design Tool Name |
Description of the Tool |
How the tool is used in document design |
How it helps the reader |
Hyperlink to useful information |
|
Title |
The concise summary of a topic done in very few words |
Used to give the document the standalone unit attributes accurately representing the contents in a nutshell. |
The title helps the reader make the decision whether the subject warrants their attention and precious time to gain more insights. It helps the article or document grab the attention of the reader. |
The Critical Importance of Titles and Leads in Our Writing
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|
Font |
Entails the decision on the style of size, type, and even color that welcomes the audience to the document |
The underlying purpose of font is to give the readers the space to interact with the subject matter |
It helps the reader to easily connect with the content, interpret the content and capture the message in a readable manner that makes everything accessible. It is used to support smooth interpretation of the content |
https://www.templafy.com/blog/fonts-in-documents- from-their-importance-to-the- common-implementation-pitfalls/#:~:text= The%20very% 20purpose% 20of%20font,be%20 avoided% 20for%20effective% 20communication. |
|
Visuals |
Anything that comes in pictorial form including clip art, charts, graphs, drawings and photographs |
As a key component of the document design, the visual is used as a tool for providing explanation to a certain message from the document. The add value to the visual integrity of the document |
Elements such as charts, tables, diagrams, and maps help the readers understand the idea or concept in the text better and in a more illustrative and augmented version of the story. Visuals help simplify the complicated textual descriptions. |
CH 3: Design & Visuals – Technical Writing at LBCC
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|
White Space |
Also known as “blank space” and is described as the area that is not consumed by the text or images. |
The white space is used create a clear sense of openness and avoid the confusion associated with unseparated elements on a page of the text. |
Gives the reader the ability to grasp each element and item of discussion without confusion and with ultimate visual appeal. The positive space gives the reader enough time to digest the meaning of a text component. |
https://edis.ifas.ufl.edu/publication/WC129 |
|
Lists |
Sought-after content that is numbered or bulleted for discreet and related items |
The tool is used to include note-form points and a summary of the prioritized collection of related and key points |
The reader uses the Lists tool to grasp key items of discussion in the text and rank them according to priority order |
https://ecampusontario.pressbooks.pub/ communicationatwork/chapter/4-6-effective-document-design/ |
|
Color |
The tool used to draw the attention due to the huge visual weight associated with color variability. |
Color in document design is used to pass certain message. Warm colors include red, yellow and orange Cool colors – Greens and Blues that are related to the sea, sky, and wilderness |
Color helps the reader to connect with emotions and relevance of the message as it excites and stimulates the audience. They define the nature of behavior the audience demonstrates such as success, passion, and impulse. |
https://edis.ifas.ufl.edu/publication/WC129 |
|
Headings and Subheadings |
They come after the main document title and act as the titles of the sections and subsections of the document text |
They are used in document design to guide and depict the relationship between various texts, arguments and breakdown of the various topics. They convey levels of significance and ensure no conspicuousness in understanding the context of the content discussed at different positions of the document text. |
The reader is able to understand the beginning, and ending of a certain text segment. They ensure the reader connects with the key concepts and supporting ideas in the paper |
https://www.unlv.edu/sites/default/files/ page_files/27/GradCollege-HeadingsandSubheadingsManual.pdf |
|
Interactive Elements |
Aid that is used to help the reader on an online and electronic domain of the document |
They ensure the document is hyperlinked to have its accessibility on the online and electronic channels of reading and information access |
The reader can easily reach the document with a simple online search using the hyperlink and URL field on the document’s web address. It ensures that reader can connect to other sources and documents that offer support information and data about the topic of discussion. |
https://ecampusontario.pressbooks.pub/ communicationatwork/chapter/4-6-effective-document-design/ |
|
Text Balancing |
Refers to the tool used to balance the gap of occupied and unoccupied areas within the document |
It ensures that enemy of squeezing out the whitespace is eliminated and it ensures the document satisfactorily ushers in the readers |
Having the document at the default margins is a vital practice of text balancing and ensure that the reader does not encounter negative crowding effect |
https://ecampusontario.pressbooks.pub/ communicationatwork/chapter/4-6-effective-document-design/ |
|
References |
The scholarly and technical works that support the document discussion and include endnotes, footnotes, captions, in-text citations or cross-references |
They give the document a sensible dimension of truth and relevance as far as the past evidence about the topic are concerned. |
The reader is able to access more sources of extra information to explain the arguments presented in the document text. They give the reader confidence about the reality and value of the discussion in the text document. |
https://wordribbon.tips. net/C0696_References.html |