Negative message

Your mailing address

City, ST Zipcode

Phone Number (optional)

E-mail (optional)

Month Day, Year

Name of Receiver, Title

Company Name

Mailing Address

City, ST Zipcode

Dear Mr. / Ms. / Dr. / Professor / Recipient’s Last Name:

When writing a letter using modified block format, no lines are indented. Include your address

and if you want your phone number where you can be contacted. Skip 2 lines and include the

name and address of the recipient of the letter. Skip 1 line and write the letter’s salutation.

Select the most appropriate title with the recipient’s last name followed by a colon.

The margins for a typical letter are 1.5 inch left margin, 1 inch right margin, and 1 inch margin

and top and bottom of the paper. Margins may be adjusted slightly to make your letter fit on one

page, or to space the information so that page breaks do not happen at awkward places. Create a

straight, left margin and all paragraphs and headings should be lined up with the left margin.

Single space within each paragraph and skip one line between paragraphs.

If your letter exceeds one page, use a second-page heading which includes your name, date and

page number.

Close your letter with an invitation for further discussion and how you can be contacted. Skip

one line, tab two-thirds across the page, and create the complimentary close and signature block.

This should line up with your address and date at the top of the page. Typical customary

closings are Sincerely and Cordially followed by a comma. Sign you name legibly in the 3 blank

lines you skipped between the customary close and your typed name.

Sincerely,

Your Signature (script font)

Your Name

Title

Enclosure:

Pre-addressed Stamped Envelope

Resume