communication management

For Instructor’s Use only

Instructions – PLEASE READ THEM CAREFULLY

· The Assignment must be submitted on Blackboard (WORD format only) via allocated folder.

· Assignments submitted through email will not be accepted.

· Students are advised to make their work clear and well presented, marks may be reduced for poor presentation. This includes filling your information on the cover page.

· Students must mention question number clearly in their answer.

· Late submission will NOT be accepted.

· Avoid plagiarism, the work should be in your own words, copying from students or other resources without proper referencing will result in ZERO marks. No exceptions.

· All answered must be typed using Times New Roman (size 12, double-spaced) font. No pictures containing text will be accepted and will be considered plagiarism).

· Submissions without this cover page will NOT be accepted.

Learning outcomes:

· Demonstrate a thorough understanding of the communication architecture for professional success and a process for management writing. (Lo 1.2), (Lo 1.6)

· Identify sentence and paragraph level language needed to convey a business voice in management writing (Lo 1.3)

· Apply techniques to lead and participate in collaborative and individual management writing. (Lo 2.3)

Purpose of the Assignment-

Students will improve business writing and communication Skills.

Assignment Question(s):

Advanced Step International School, Riyadh is celebrating the 25th foundation day event. in this event, the Minister of education “Dr. Hamad bin Mohammed Al-Sheikh” is coming as a chief guest.

You are working as a personnel officer at Advanced Step International School, Riyadh and The Board of school committee was giving you the responsibility for anchoring the whole event.

Now, as an Anchor, you must prepare the draft for anchoring of the 25th Foundation Day -

Q1. You must start the event with a short speech in which:

1- You introduce your school, provide a short history, and academic achievement it has accomplished.

· Then you request your chief guest to come to the podium and speak to the audience.

· Your draft of short speech will not take more than 2-4 minutes of times (approximately 500 words).

· To complete this task, you can rely on your imagination of the type of school, and the type of activities the school has carried over the last year, etc... This is a hypothetical scenario to allow to you practice business communication.

Q2. You must conclude this event by giving a vote of thanks to the chief guests, parents, students, and other participated guests.

(your draft of short speech will not take more than 2 minutes of time.) Approx. 250 Words.

Answer:

1. Introductory Speech.

‘Assalam Alaikum Warahmatullah Wabarakatuh. The guest of honor Minister of Education, Dr. Hamad bin Mohammed Al-Sheikh, the Principal, teachers, parents, students, and all present, Good morning and welcome to the Advanced Step International School’s 25th Foundation Day. Foundation Day is a celebration where we mark and remember where the school started. And so I want to welcome you all and thank you for your time. I understand some of us may not know much about the school thus before I call upon the Guest of Honor I would like to give you a brief history of the school.

The school was first built in 1995 by the local government. There was a need for a school in Riyadh that was in a central position where all people could access it. The school first started with three classes and only 20 students in each class. Several 10 dedicated teachers switched between classes as they were not enough to handle the whole school and lessons. However, the local government had many other projects and the school did not perform well after a certain period and hence the school was bought by Ibn Rashid and his family where they became the sole owners with no partnerships. More teachers were added and classes expanded. After five years that is in 2000, the school had a total of 8 classes with enough teachers to teach.

There were also increased businesses and foreign investors in the area who were looking for better schools for their kids. The management saw this as a chance to expand their wings and hence took a chance with their syllabus and way of teaching. At first, the syllabus was the same as that of other schools in the country but then because of short term working contracts for most foreigners and a future view of globalization the school shifted to an international one. The risk paid off as many foreigners were not scared of their children's education being interrupted and the school became known in most countries.

The management has since then employed teachers from different regions of the country and countries as well. The aim of the diversity of teaching and non-teaching staff is to integrate different cultures into the learning environment as well as improve performance. Together with the students, the teachers have worked hard to ensure that the school achieves the best results. The main outcome of the international learning system has been that the students leave the school different people. This means that the students become international in their ways of life; they learn to understand and appreciate the different cultures of one another. They understand how they need to behave in a setting where people are diverse and these other than 99% positive performance in all levels of learning can be said to be our achievements as a school.

Now without further ado, I would like all of us to stand up and welcome the guest of honor with a warm welcome as he comes up on the podium to give us his remarks. Welcome Dr. Hamad bin Mohammed Al-Sheikh, the stage is yours. Thank you.’

2. Vote of Thanks

‘All protocols observed, good afternoon. I know we have kept you long and everybody is tired but all I want to say is thank you on behalf of the school. First of all, thank you to our guest of honor. We are aware that you work on a tight schedule but for you to spare your time and be with us on this remarkable day we are so grateful and may you be blessed. I would also like to thank our parents for sparing their precious time to celebrate this foundation day with us. We are so much blessed to have supportive parents in the school as you have time for almost anything concerning the school. Without this support, we sure would not have gone far. Moreover, I would like to thank all the other guests and people in the midst. Your presence has been highly valued and from the bottom of our hearts, we say thank you. Lastly, I would like to thank the students and the organizers of the day. You have done a very wonderful job of making this day a success. To the students, I would like to commend you for the great discipline and performances as we were all entertained. as a school we are greatly honored for we had a successful and hope that then the next foundation day will be more successful than today. We ask you to forgive us if we did something you did not like and are once again grateful for support and love from each one of you. Before I conclude I would like to invite you all to a small afternoon snack in the dining hall and hope to see you again soon. Thank you very much and have a lovely evening ahead. Thank you again and goodbye