Memo Assignment - Instructions are attached.

Simplified Format

Month Day, Year To: Recipient’s Name From: Author’s Name Initials Subject: 3-5 Key Words Contact Information • If there are multiple recipients, list the names in alphabetical order according to last name. • You can also include a “CC” line below the “To” line and list the names of your secondary audience--that is, people who may be interested in the memo but are not directly responsible for responding to it. • After the sender’s name, it is customary for the sender to write her/his initials next to name on the memo. This acts as a signal that the sender has verified and approved the memo content. Organization Of Ideas • Confine your memo to a single purpose • Begin your memo with the main idea. • Elaborate on your main point in the body of the memorandum. Consider using bullets to clarify information. • Close your memo with an invitation for further discussion and how you can be contacted. • Do not use a closing salutation for a memo, as you do with a letter. • Do not sign the bottom of the memo Margins and Spacing • The margins for a typical memo are a 1 to a 1.5 inch left margin, a 5/8 to a 1 inch right margin, and 1 inch margin at the top and bottom of the paper. • Margins may be adjusted slightly to make your memo fit on one page, or to space the information so that page breaks do not happen at awkward places. • Create a straight, left margin. All paragraphs and headings should be lined up with the left margin. This is referred to as block-style paragraphs. It isn’t necessary to indent the first line of a paragraph. • Single space within each paragraph of a memo. • Double space between paragraphs. • Skip three lines between headings. Headings

Simplified Format

• If your memo is more than two or three paragraphs, including headings can be helpful for your reader. • Be sure to use headings that capture the key topic of that section and capitalize each major word of the heading. • Bolding or underlining the heading will help the visual design of your memo.