1. Identify Risks
2. Discuss Impact & Probability (Qualitative Assessment)
Risks (Ranked by Highest Impact):
1. Contamination of Materials/Products
2. Project Team Member Positive Symptoms for COVID-19
3. Unable to Recruit Volunteers/ Maintain Volunteers Needed for Project
4. Resources Not Available (Qty) in Time Constraint
5. Quality of Product Does Not Meet Approval Criteria
6. Productivity Falls Behind Schedule
7. Project Exceeds Timeline
8. Project Exceeds Budget
Mitigation (Respectively):
1. Control: Weekly Medical Screenings | Sanitation Procedures at Every Step | Providing Sanitation Equipment/Packages to Volunteers
Mitigate: Release Team Member from Project | Temporary Shut Down | Emergency Screening of All Staff | Thorough Sanitation of all Materials / Contact | Trace Potential Contact Path
Transfer: Signed Release of Liability from Retailers, Volunteers, Team Members and Stakeholders
2. Control: Weekly Medical Screenings | Sanitation Procedures at Every Step | Providing Sanitation Equipment/Packages to Volunteers
Mitigate: Release Team Member from Project | Temporary Shut Down | Emergency Screening of All Staff | Thorough Sanitation of all Materials / Contact | Require Negative Test Results Reported
Transfer: Signed Release of Liability from Retailers, Volunteers, Team Members and Stakeholders
3. Control: Monitor Recruit Sign-Up Daily | Social Media Campaign | Volunteer Incentive Program
Mitigation: Launch Larger Campaign / Recruit | Borrow from Other Organizations | Offer as Part of Community Service Programs | Referral Program
Avoid: Reduce Scope and Deliverable Amount
Transfer: Increase Productivity Requirements of Volunteers
4. Control: Source Locally | Procure Multiple Vendor Options | Track Inventory
Mitigate: Procure from National Vendor | Ask for Donations | Restructure Distribution Plan (Resource Leveling)
Avoid: Reduce Scope and Deliverable Amount
5. Control: Daily Auditing of QC | Sanitation Procedures at Every Step | Providing Sanitation Equipment/Packages to Volunteers | Training for Volunteers and Communication of Required Criteria | Inspection of Individual Masks
Mitigate: Reject Failed Products | Temporary Shut Down for Re-Inspection | Emergency Screening of All Staff | Thorough Sanitation of all Materials / Contact | Require Pass of Quality Inspection | Bring in Outside Quality Control Organizations for Inspection
Transfer: Signed Release of Liability from Retailers, Volunteers, Team Members and Stakeholders
6. Control: Auditing SPI Daily/Weekly | Communication of Productivity Requirements and Schedule to Volunteers | Identify and Track Milestones | Compose WBS
Mitigate: Increase Productivity Requirements to Accommodate | Cut to 1 Mask per Employee Instead of 2 | Recruit More Volunteers | Repurpose Other Team Members | Initiate Crash Schedule Response
Transfer: Ask Sponsor to Extend Deadline
7. Control: Auditing SPI Daily/Weekly | Communication of Productivity Requirements and Schedule to Volunteers | Identify and Track Milestones | Compose WBS
Mitigate: Increase Productivity Requirements to Accommodate | Cut to 1 Mask per Employee Instead of 2 | Recruit More Volunteers | Repurpose Other Team Members | Initiate Crash Schedule Response
Transfer: Ask Sponsor to Extend Deadline
8. Control: Cutting Costs Using Volunteers and Sponsored Location (Free) | Researching Most Affordable Vendors | Sourcing Materials Locally | Tracking of CPI
Mitigation: Cut Costs in Budget Where Able | Fundraising (GoFundMe) | Procure Additional Sponsors
Transfer: Government Funding or Grants
Triggers (Respectively):
1. Volunteer Reports Illness / Large Outbreak in Community
2. Positive Symptoms Detected / Large Outbreak in Community
3. Quantity Behind Demand in Daily Monitoring
4. Vendor Contact Unable to Fulfill Order
5. Complaint from Receiving Vendor
6. SPI < 1 During Weekly Audits (3-5)
7. SPI < 1 After Weeks 4-6 / Milestone Missed
8. CPI < 1 Weeks 4-6
Probability of Occurrence (Scale 1-10)
1. 8 (80%)
2. 8 (80%)
3. 6 (60%)
4. 5 (50%)
5. 5 (50%)
6. 4 (40%)
7. 3 (30%)
8. 1 (10%)
Impact to Project (Scale 1-10)
1. 10 (100%)
2. 10 (100%)
3. 7 (70%)
4. 7 (70%)
5. 4 (40%)
6. 3 (30%)
7. 3 (30%)
8. 1 (10%)
Qualitative Assessment = % of Probability x % of Impact
EXAMPLE:
1. 80% x 100% = 80%
5. 50% x 40% = 20%