Considering this is a response to a federal agency, I expect your report to be formatted and presented in an appropriate manner. Therefore, you would first be expected to provide a cover letter that would include information such as your company name, your name and position within your company, appropriate contact information, as well as a brief summary of what your report will include. Concerning the organization you represent, you can base it upon an existing company, or you can come up with one of your own, such as “Taylor Transportation.” You can even develop your own letterhead and logo if you wish, as you can customize this portion of the assignment as you see fit.
Obviously, the report itself would need to be formatted in an appropriate manner, with an introduction and conclusion that balances out the main body of your report. The body itself is where you would provide the specific information requested of you. Lastly, as is required of any assignment, you are expected to support your comments with information from applicable material, cited and listed appropriately.
As always, please contact me at any time should you have any questions or need assistance.