Exp19_Access_Ch04_HOEAssessment - Leadership Conference 1.1

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hady_Exp19_Access_Ch04_HOEAssessment_Conference.accdb

ID mSysRowId
1 ncOfOxYWBIOaR+4ZZmVn78NBoipg+JggX55OYW40z3c=-~LizDWK6XoSxvWZd+B/exwg==
RegistrationID FirstName LastName Address City StateProvence PostalCode FeePaid Phone EMail
8 Student Name 124 West Windmore Dr Burlington NC 27215 true 3365555555 StudentName@um.edu
RoomID Capacity LargeScreen Refreshments Notes
101 150 true false
102 100 true true This room has a built-in podium with microphone
103 50 false true
104 75 false false Can be combined with 105 for a capacity of 150
105 75 false false Can be combined with 104 for a capacity of 150
106 75 false true This room will be used only if absolutely necessary
107 50 false true This room will be used only if absolutely necessary
SessionID SessionTitle RoomID Date StartingTime mSysRowId
1 Understanding Diversity within the University 101 8/1/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
2 Volunteer Services and the University Student 103 8/1/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
3 Outreach Initiatives 104 8/1/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
4 Creating Active Citizens 101 8/1/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
5 Interdisciplinary Service Learning 101 8/2/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
6 Living and Learning 102 8/2/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
7 Student Leadership Opportunities 105 8/2/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
8 A One-Day Service Project 105 8/2/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
9 Engaging Student Leaders 104 8/2/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
10 Building Service Teams 102 8/3/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
11 Alternative Spring Break 103 8/3/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
12 Involving Faculty in Service Projects 101 8/3/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
13 University Collaboration 104 8/3/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
14 Undergraduate Challenges 101 8/3/21 12/30/99 W/EoLGCvrPArYlnNpzCFPrfiJcaMF920NTbr0h1b4ac=-~uYql2TphI4g7APO8uXjO4Q==
SpeakerID SessionID mSysRowId
1 1
1 4
1 9
1 10
1 13
1 14
2 1
3 2
3 6
3 9
4 9
4 12
5 2
5 7
5 13
6 6
7 2
7 3
7 8
7 12
8 9
8 10
9 13
10 5
10 8
10 11
11 2
12 6
13 2
13 7
13 9
SpeakerID FirstName LastName Address City State ZipCode PhoneNumber Email AreaOfExpertise
1 Diane Woodworth 1414 U. Saddle Rd Miami FL 33146 5557778888 dwoodworth@um.edu Student Life
2 Warren Brasington 9470 SW 25 Street Philadelphia PA 19104 5558887654 wbrasington@up.edu Residence Halls
3 James Shindell 14088 Malaga Avenue Miami fl 33146 5557734343 jshindell@um.edu Administration
4 Edward Wood 400 Roderigo Avenue Gainesville fl 32611 5555555555 ewood@uf.edu Student Life
5 Kristine Park 9290 NW 59 Steet Athens GA 30602 5557771111 kpark@ug.edu Student Life
6 William Williamson 108 Los Pinos Place Tuscaloosa AL 35487 5558884554 wwilliamson@ua.edu Deans' Office
7 Holly Davis 8009 Riviera Drive Gainesville FL 32611 5553887676 hdavis.uf.edu Residence Halls
8 David Tannen 50 Main Street Philadelphia PA 19104 5557772211 dtannen@up.edu Student Life
9 Jeffrey Jacobsen 490 Bell Drive Athens GA 30602 5553889999 jjacobsen@ug.edu Wellness
10 Jerry Masters 2000 Main Highway Miami FL 33146 5557778998 jmasters@um.edu Wellness
11 Kevin Kline 2980 SW 89 Street Gainesville FL 32611 5558778900 kkline@uf.edu Student Life
12 Jessica Withers 110 Center Highway Athens GA 30602 5558938872 jwithers@ug.edu Wellness
13 Betsy Allman 2987 SW 14 Avenue Philadelphia PA 19104 5555587748 ballman@up.edu Counseling Center
14 Mary Miller 1008 West Marine Road Miami FL 33146 5558774993 mmiller@um.edu Student Life
15 Nancy Vance 1878 W. 6 Street Gainesville FL 32611 5558854330 nvance@uf.edu Counseling Center
16 George Jensen 42-15 81 Street Elmhurst ny 11373 5555556666 gjensen@school.edu Residence Halls
17 YourName YourName 10000 SW 59 Court Miami Fl 33146 5557778888 cahsley@um.edu
SELECT Rooms.RoomID FROM Rooms ORDER BY [RoomID];
PARAMETERS __SpeakerID Value; SELECT DISTINCTROW * FROM [SELECT [Speaker - Session Query].SpeakerID, [Speaker - Session Query].SessionID, [Speaker - Session Query].SessionTitle, [Speaker - Session Query].RoomID, [Speaker - Session Query].Date, [Speaker - Session Query].StartingTime FROM [Speaker - Session Query]]. AS [Speakers Form] WHERE ([__SpeakerID] = SpeakerID);
SELECT DISTINCTROW * FROM Rooms;
SELECT Speakers.LastName, Speakers.FirstName, Sessions.SessionTitle, Sessions.RoomID, Sessions.Date FROM Speakers INNER JOIN (Sessions INNER JOIN SessionSpeaker ON Sessions.SessionID = SessionSpeaker.SessionID) ON Speakers.SpeakerID = SessionSpeaker.SpeakerID;

EX19_AC_CH04_GRADER_HOE_AS_Instructions.docx

Grader - Instructions Access 2019 Project

Exp19_Access_Ch04_HOEAssessment - Leadership Conference 1.1

Project Description:

You will create a form so that users of the database can enter and edit registrations to the conference easily. You create an attractive report that groups the conference sessions by speaker, and then export it to PDF format for easy distribution. Finally, you create a Navigation Form so that database users can switch between major objects in the database readily.

Steps to Perform:

Step

Instructions

Points Possible

1

Start Access. Open the downloaded Access file named Exp19_Access_Ch04_HOEAssessment_Conference.accdb. Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files.

0

2

You will create a form to manage the data in the Registration table. Use the Form tool to create the form and then modify the form as required. You will also remove the layout control from the form so that the controls can be repositioned freely. Select the Registration table as the record source for a form. Use the Form tool to create a new form with a stacked layout.

12

3

Change the form's title to Enter/Edit Registrants. Click the layout selector and with all of the fields and labels selected, set the width of the controls to about 3".

5

4

Set the background color of the RegistrationID text box to Tan, Background 2, and set the font size to 14. Save the form as Edit Registrations.

5

5

Open the Edit Registrations form in Design view. Select all controls in the Detail section of the form, and then remove the layout. View the form in Layout view. Delete the City label from the form and move the text box up and to the right of Address so that their top edges are aligned.

5

6

Delete the State/Provence and Postal Code labels from the form and move the Postal Code text box up and to the right of State so that their top edges are aligned. Move the State/Provence and Postal Code text boxes up to below Address and City so that they close in the white space, keeping the spacing close to that of the controls above them.

9

7

View the form in Print Preview and set the orientation to Landscape. Switch to Form view, and then save and close the form.

0

8

You will create a report based on the Speaker and Room Schedule query. You decide to use the Report Wizard to accomplish this task. You are planning to email a copy of the report to your speakers, who are not all familiar with Access, so you will export the report as a PDF file prior to sending it. Select the Speaker and Room Schedule query in the Navigation Pane as the record source for a report. Activate the Report Wizard and use the following options as you proceed through the wizard steps: Select all of the available fields for the report. View the data by Speakers. Accept the default grouping levels and click Next. Use Date as the primary sort field in ascending order. Accept the Stepped and Portrait options. Save the report as Speakers by Name.

13

9

Switch to Layout view and apply the Retrospect theme to this report only. Switch to Report view to determine whether all the columns fit across the page. Switch back to Layout view.

7

10

Delete the Room ID label and text box from the report. Drag the right edge of the Session Title text box to the right so that the column width is wide enough to display the values in the field (approximately 3"). Save the report.

4

11

Switch to Print Preview and export the report as a PDF file named Speaker by Name. Close the reader program that displays the PDF report and return to Access. Close Print Preview. Close the report.

2

12

You realize that the StartingTime field was not included in the query that is the record source for your report. You add the field to the query and then modify the report in Layout view to include the missing field. Open the Speaker and Room Schedule query in Design view. Add the StartingTime field from the Sessions table to the query design grid, after the Date field. Run, save, and close the query.

7

13

Open the Speakers by Name report in Layout view. Add the StartingTime field from the Field List pane by dragging it into the report layout. Click the selection handle at the top of the StartingTime column and move the column immediately to the right of the SessionTitle field. Switch to Print Preview, then save and close the report.

6

14

You will create a Navigation Form so that users can switch between objects in the database readily. Create a Vertical Tabs, Left Navigation Form.

12

15

Drag the Edit Registrations form icon from the Navigation Pane onto the [Add New] tab at the left of the form.

3

16

Drag the Speakers by Name report icon from the Navigation Pane onto the second [Add New] tab at the left of the form. Save the Navigation form with the default name, Navigation Form. Close the form.

3

17

View the Room Information form and the data in Form view. Sort the records by Capacity in descending order. Save and close the form.

7

18

Close all database objects. Close the database and then exit Access. Submit the database as directed.

0

Total Points

100

Created On: 07/11/2019 1 Exp19_Access_Ch04_HOEAssessment - Leadership Conference 1.1