| EVENT BUDGET |
| Event Title_____________________________ Date _________________________________________ |
| Est. no of Attendees_____________________ | Location _____________________________________ |
| | Projected Cost |
| | $ |
| Expenses | Estimated Cost |
| FIXED EXPENSES |
| VENUE |
| Room/ Hall Rental | $ |
| Furniture Rental | $ |
| Equipment Rentals(speakers, mics, etc) | $ |
| Decorations - flowers, hanging light, | $ |
| Signage | $ |
| Others | $ |
| PROGRAMME |
| Presenter/MC/Speaker | $ |
| Entertainment | $ |
| Others: | $ |
| PROMOTION |
| Paid advertising | $ |
| Web development | $ |
| Special giveaways | $ |
| Sponsors/ Grant | S (- ) |
| SUBTOTAL (Fixed expenses) | $ |
| SUBTOTAL /DIVIDE BY NO OF ATTENDDES | $ |
| + VARIABLE EXPENSES |
| FOOD AND REFRESHMENTS | $ |
| Coffee breaks @ 30 | $ |
| Lunch @ $35 pp | $ |
| Dinner | $ |
| Beverage @ | $ |
| ACCOMMODATION |
| Single Room | $ |
| Double Room | $ |
| LABOUR COST |
| Part timers | $ |
| MISCELLANEOUS |
| Gifts |
| SUBTOTAL (Variable Expenses) | $ |
| GRAND TOTAL( Fixed + Variable expenses) | $ |
| TOTAL COST PER PERSON ( F+V / No of persons) | $ |