Christmas party
Finance
Venue – Hilton Glasgow
Guests - 250
Rental - £1500 6pm – 1am
Meal - £25pp = 250x25 = £6250
DJ - £300 (Bidvine)
Photographer – Student, £10 per hour = 10x8 = £80
Bar – 2 drinks pp in first hour, one drink per hour there on = 250x2 drinks x 1hour =500 + 250x8hrsx1drink = 2500 drinks
15% extra to be safe = 2875 – 25% soft drinks = 2150
50% beer, 1075 drinks 66% (710) kegs (88 per keg = 8 kegs), 33% bottles (355) (18 crates of 20)
· Kegs = £140 each x 8 = £1120 (barsatyours, 2020)
· Bottles = £11 each x 18 = £198
40% spirits, 860 – 38 bottles at £20 each = £760
10% wine, 215 = 43 bottles at £6each = £258
Soft drinks - £400 upfront – from venues stock
Beer - £1120
Spirits - £760
Wine - £258
Soft Drinks - £400
Total = £2538
Bar Staff – average £9.78/hr (Indeed), 1 per 75 guests (4) (Event Planning), 5pm-2am = 9x4x9.78 = £352.08
Raffle - £150 worth of prizes – Vodka (20), Case beer (15), £30 cash (30), £25 meal voucher, Box of Chocolates x2 (10), christmas hamper (30), champagne (20)
Assume that on average people will purchase 2 strips at £1 each = 250x2 = £500 - £150 = 350 profit
Security – 1 per 75 people when alcohol involved (Kwartha Security, 2015)
· 4 guards @ £9/hour (Glassdoor, 2020) 5:30pm-1:30am = 8hrs x £9 x 4 = £288
Advertisement – Poster design – in house, printing – 20 posters at £6 each
Entertainment – Photobooth - £369 (foxyphotobooth) for 3 hours use, party props £50 for rental
References:
https://www.glassdoor.co.uk/Salaries/event-security-officer-salary-SRCH_KO0,22.htm
https://www.indeed.co.uk/salaries/event-staff-Salaries
https://eventplanning.com/bartender-staffing-placement/
https://foxyphotobooth.co.uk/oval-photo-booth-hire/
https://www.bidvine.com/dj/price-guide#:~:text=How%20much%20does%20it%20cost%20to%20hire%20a%20DJ%3F&text=The%20cost%20of%20hiring%20a,to%20provide%20for%20the%20event.