work report

Bawarij Al-khair

Hassan AL shayeb

4249182

Aug 31. 2017

The past few months with Bawarij Alkhair was really helpful in terms of crafting my skills in commerce in general; export and import in particular. Bawarij Alkhair is Saudi based company that specializes in export and import. In the past few years, the company have been expanding rapidly within the Kingdom touching critical areas of projects such as suppling electrical and mechanical products that are one of major products in developed countries. Although Bawarij have started in products such as mechanical engineering, it also managed to meet such products as construction engineering and infrastructures. In addition to supplying most of engineering needs, the company is also specializing in areas of troubleshooting and technologies such as networking, IT and networking settings. The company has been targeting big companies such as Saudi Aramco or any company (contractor) that works for Saudi Aramco, such as service companies or oil rigs. Furthermore, the company supplies all safety equipment such as helmets and barrier tapes, welding materials, and all type of binding wires and straps.

Due to the higher demand on equipment such as those used for oil and gas production, the company assigned me to join a team of experienced in such areas of suppling equipment that are of high value of usage to Oil rigs. That equipment such as casing and tubing are one of major tools of success to the company due to the high demand on them. Equipment such as Pipes, tubing, casing, valves, safety equipment and personal protection equipment that are needed in day to day operations for oil industry are one of the major areas of importing that company supplies to huge companies such as Saudi Aramco. Thus, contacting big suppliers such as CAT, Dickies and Roughneck was one of my major rolls within the company.

One of major rolls I was assigned to do was to be a mediator between other companies and the company’s suppliers that was firstly. In this particular tasks, I was playing a roll of vendor. As a vendor, I had to fulfill customer wishes precisely and in fast manner with no mistakes due to elasticity of demand in such industry. Thus, I would have to make sure about all measurements of the tools needed, time of arrival, material type and shipment method. For example, if company X asked for 10 coveralls with large size, and 8 coveralls with double X size I would have to give attentions to these small details, because having a mistake in such thing like that could lead to delay in company X operation. As a vender, I have had chances to directly communicate people of top ladder in supply chain management, and had learned quite few skills in such areas.

Secondly, playing a roll of mediator and that is when I started contacting foreign companies for products needed to be delivered to us in order to be delivered later on to fulfill consumer’s needs and wants. Such tasks were not as easy as it sounds to be. In order to manage successfully such position, a person needs to have all details regarding to product on hand. Starting from shipment size and quantity and ending with packaging and method of shipment. These details are of importance due to cost associated with it. Moreover, how urgent such shipment is would reflect the method of delivery to whether be an ocean fright or an air fright. For the first glance to such details individual would not be able to distinguish it is value nor necessity; but observing it closely would be able to save individuals time, money and effort.

The company was not doing much in term of exporting, as it is relying mostly on importing materials and equipment from different countries such as United States, Europe and China. However, just for the sake of managing inventory, a min/max report have been running at least once a month in order to keep and manage inventory level to certain level; that will not lead company to lose either one of its major customers, time, product(s) and/or money. The min/ max report was an excel based report that plays a major rule of recording every and each item coming in, and going out from the system. In order to trace forward all inventory on hand along with its cost, time of arrival and name of supplier, such report were highly recommended.

While doing co-op I have managed to crafting my export/import skills. It was great experience that I had within Bawarij Alkhair. I have had developed and maintained strong relationship with staff along with suppliers from different countries. This experience enlightened me to understanding relationships in business along with maintaining boundaries with people from different culture and never cross lines. Moreover, I have managed to accomplished my objectives with my supervisor by asking questions, insisting to have more tasks to learn and applying my knowledge while doing orders, tracing shipments and take initiative contacting suppliers directly. Thus, by the end of co-op program I was quite confident with the amount of information I have had about export and Import.

Dealing with suppliers was not as hard as thought it would be. The only hard part was providing all details needed about particular product, such as manufacturing number, item number or sometimes a special number created by certain entities called IFS number. Along with all numbers provided, sometimes a brief description of product would be required in addition to some pictures of such product. Thus, by providing such information to suppliers, the task of communication has met and suppliers are now ready to provide service without any doubt and uncertainty. Moreover, by the end of the co-op period I was ready and able to communicate with suppliers from all over places by using common codes for each materials and equipment. At the end communicating with suppliers was not as hard if every piece of information needed was delivered along with brief description with material needed.

Finally, dealing with product was of equivalent to dealing with suppliers. Suppliers needed a brief description about product in order to deliver it right and safe. Product in other hand need to be described fully as mentioned earlier; and sometimes a need of pictures will need to be assigned. However, suppliers need to build relationship with, in order to successfully receive better treatment and achieve goals easily. As mentioned above, in order to successfully deliver certain product safe and sound you would require to firstly monitor min/max report, so you will not have duplication in order and/or in warehousing. Packaging, in other hand, is of importance in order to deliver each product safe. Furthermore, if product arrives to warehouse in time needed without damaging and with quantity ordered, then tasks would have considered achieved. Although, time of completion is vary regarding to how urgent such equipment to customer, yet there is no such time of completion. That is because having different suppliers from different countries and the method of shipment provided to deliver such product. In addition to the amount of money consumers are willing to pay for such delivery service.

In conclusion, the experience learned participating in such task was of value to me. I have learned firstly how export/ imports works in today’s business life. I have also discovered methods used by vendors in order to fulfill consumer’s needs and wants. In addition to export and import I have had learned how to deal with suppliers, communicate with them, maintain relationship and some bundies if needed along with maintaining good attitude and respect contacting people from different cultures. I have also learned how each product has specific manufacturer code, specific item code and at some companies a code call IFS code will apply depending to the company’s location (Europe or north America).

My overall experience in such Co-op program was of much valuable to me and hope that I would be able to join same company after graduation to continue learning what I have already started with them.