Easy work
Conduct outside research of the topics of planning, organizing, directing, controlling, and leading
CHUNNY DEMESI-LEWIS
ANDRES De Jesus
Defining management and manager
Management
Mcway (2008), the author of Today’s Health Information Management defined “management as the process of using activities to create objectives and of teaming with people to meet those objectives through the efficient and effective use of resources”.
Management could also be viewed as the process designed to achieve an organizations objectives by using its resources effectively and efficiently in a changing environment.
Principles of Management
Managers are individuals who make decisions by utilizing resources to achieve objectives; planning, organizing, staffing, directing, controlling.
Management is an important element in every organization. It is the element that coordinates currents organizational activities and plans for the future. Manager is more directive and controlling. Manager makes the decision and stays in close contact while work is completed.
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Planning
In organizations, planning is a management process, concerned with defining goals for company's future direction and determining on the missions and resources to achieve those targets.
Planning must be in agreement with the mission and vision of the organization.
Planning establishes both short and long-term goals.
Planning could also be viewed as a process of deciding the business objectives and charting out the plan and method for achieving the same. This includes determination of what is to be done, how, and where it is to be done, who will do it and how result are to be evaluated. Although every organization or association is different, there must be some sort of plan implemented to achieve specified goals and objectives. Planning involves all the various factors that may affect business or organization operations. Internal and external strengths, weaknesses, opportunities, and even threats are all factored into the planning process and procedures. Example- I once represented my Boss in a meeting during the planning stage of opening an orphanage home, after all said and done. I asked in the meeting what was the mission statement (which I believe should include what the purpose of opening the orphanage and how will it be accomplished) and if there was enough resource to achieve the goals.
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planning
Strategic Planning
The process of ensuring that an organization's current purpose, aspirations, goals, activities, and strategies connect to the plan and support its mission.
It is developed for a specific time frame, often 3-5 years .
It includes broad strategic goals and specific objectives, action steps, and time frames.
Planning strategy is important to the well being and survival of the organization.
Operational Planning
An Operational Plan is a detailed plan used to provide a clear picture of how a team, section or department will contribute to the achievement of the organization's strategic goals.
It has to do with how the strategic plans will be implemented by creating a short term plans.
It creates policies and procedures to follow in order to implement the plan.
Planning functions is expected to be carried out throughout the organization and should be performed by the manager at all levels. One of the operational planning function is the budgeting process, once the financial aspect is allocated. Operational planning also considers unanticipated events such as a change in policy change The next thing is disaster planning is concern with how to reduce effect of financial loss or threat to the survival of the organization through the use of disaster recovery plan. Disaster could also be fire or natural disaster.
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Organizing
Organizing is the function of management that involves developing an organizational structure and allocating human resources to ensure the accomplishment of objectives. The structure of the organization is the framework within which effort is coordinated.
Organizing in a nut shell is the assignment of responsibilities for task accomplishment.
It also include delegation of duties, that giving a person the authority to act on your behalf.
The organizational structure with a good division of functions and tasks is important because an organization can only function well if it is well-organized. This means that there must be sufficient capital, staff and raw materials so that the organization can run smoothly and that it can build a good working structure. Due to changes in healthcare and restructuring and emerging of organizations, attention has shifted on organizational design that will help organizations to survive in the reoccurring changes in healthcare. By putting together people and activities that will be used to do the work. For instance, The Administrator in my work emergency an had to travel out of the country but before leaving he entrusted to act on his behalf during his absence. The state surveyors came, I presented the letter from Administrator stating that he authorize me to act on his behalf.
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Nature and Importance of Organizing
Factors that influence organizational design in healthcare context
Patient needs
Reimbursement method
Labor market (Human Resources)
Organizational culture and management style.
Organizing also involves the design of individual jobs within the organization. Decisions must be made about the duties and responsibilities of individual jobs, as well as the manner in which the duties should be carried out. So it is necessary to establish a formal structure that defines the lines of authority, communication and decision making within an organization. Organizing defines the role and responsibilities of the workers, developing policies and procedures to outline who will do the work and how. It also establishes position qualification and job descriptions. Involves: using resources, assigning duties, coordinating activities, and effectively communicating.
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directing
Directing is encouraging employees to accomplish goals, it involves communicating, delegating, motivating, and managing conflict.
Directing initiates action, it is those activities which are designed to encourage the subordinates to work effectively and efficiently. Per, McWay,(2008) Directing is the continuous process of decision making, instructing others, and giving orders.
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Delegation
Potential Rewards
Multiply your work effort
Get fresh perspective
Get a better solution
Can be completed faster
Uncovering hidden talents and passions of people
Potential Risks
Divides your work effort
Work Not completed
Work Completed poorly
Loss of priority
Uncovering hidden weaknesses and deficiencies in people
Delegation is giving others the authority to act on your behalf, accompanied with responsibility and accountability for results. Three basic but major skills needed to be an effective delegator are; Trust, Honesty and effective communication. Delegation improves efficiency when it allows work to be transferred to people whose skills are a better match for the work. It empower others become the experts but somethings delegation and finally, delegation gives people an opportunity to succeed or fail.
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leading
Maslow's hierarchy of needs
references
Lamond, D. (2004). A matter of style: Management Decision. reconciling Henri and Henry", Management Decision,
Vol. 42 Issue: 2, pp.330-356Retrieved from https://doi.org/10.1108/00251740410513845