Assignment # 0183LA3

Running head: Administration of Fitness Operations

1

Administration of Fitness Operations

Administration of Fitness Operations

Robert Brown

FIU

Analyze Staff Needs

Since it has been noted that understanding the staffing needs will help the manager to get the job done, it is vital to ensure the right number of employees are hired and assigned their respective tasks. They will produce the optimal work possible in an effective manner. As an online shopping company, the mission of the organization is to focus on and offer an effective and high-quality service to clients by targeting the convenience of the customer to access the best choice of products in the online shopping market. With good service to customers, the company's vision is to target market dominance in the online shopping industry. Fulfilling these objectives will help to enhance the company's online business for long-term success. The company is looking for eight Executive Assistants who will help to accomplish the job. These executive assistants will be put into two groups, with each team having its leader who will be working as their supervisor to ensure their assigned tasks are accomplished. The salaries of these executives will range from $40,000 to $55,000 per annum, depending on their roles in the company and their respective teams. Although the company is a start-up, the wage position has been set up to be competitive with other companies within the market to attract competent and experienced workers who will take the company to the next level.

Create Job Description

This role will need attention to detail, work under tight schedules and deadlines, and solid organizational skills while working across different important requests across different market teams. The Executive Assistant will be working as an extension of the company's directors as they work with other Executive Assistants across the organization. Thereby, the ideal candidate for the job will have to be an experienced planner with demonstrated capability to effectively respond as they maintain composure, flexibility, and good interactions with other colleagues. Hence, the candidates must understand the business' priorities and demonstrate the capability to proactively predict drive improvements and needs that would develop the leadership team's capacity. Since the executive assistants will be handling confidential information, they will be required to have a high level of discretion, professionalism, and integrity when working with other senior executives within and outside the organization. The candidate will have to complete tasks under minimal supervision, react with urgency to situations that need quick solutions, and work as a team with other executive assistants.

The basic qualifications include over five years of prior experience as an executive assistant and vast Microsoft Office expertise. The preferred qualifications include a bachelor's degree, experience in project management, strong analytical, organization, interpersonal, communication skills, high levels of integrity and discretion, capacity to prioritize and handle different tasks, and highly organized, motivated candidates with good work ethics. With these qualifications in mind, the primary responsibilities of the Executive Assistant will include managing complex scheduling and calendar to support teams across different locations, organize and help with team activities, managing team space such as reconfigurations, act as the liaison for direct reports, track and help to complete derivable and follow-up on outstanding issues, as well as doing the writing, editing, and documentation. Moreover, it is worth noting that the company is committed to having a diverse and inclusive workplace; hence every candidate will have an equal opportunity without discrimination.

Create Compensation Program

The company's primary form of earning will be through salaries, which will be calculated per annum. Every employee will be entitled to a raise yearly based on their respective performance appraisal. The raise will be incremental and representing a small percentage of the worker's current remuneration. The employees will also be entitled to bonus pays annually, and overtime compensation considering this job position's demanding nature. The bonus payments will be used as an incentive to motivate the employees and ensure their overall performance is optimal. There will be indirect compensations for the employees with offers such as paid time off, disability income protection, retirement benefits, health insurance, company car and equipment, opportunities for career advancement, and educational benefits. It is worth noting that this compensation program will be fair to every employee regardless of their diversity. However, new employees bring factors such as experience and skill set to the organization.

Staff Training and Assessment of Training Costs

As part of improving the company's performance and success, it would be critical to offer staff training whereby the employees will benefit from various forms of training to better their skills as Executive Assistants. For example, the Executive Assistants will be trained in different courses such as project management, communication skills, critical thinking, managing the executives, and timetabling and scheduling, among others that the management will deem necessary. The employees will be trained and have their skills perfected as part of their career advancement, focusing on their tasks and assistant roles. Since such courses and training will incur the company resources, it would evaluate the training cost. The costs include different aspects such as cost incidental to the training, compensation of the training practitioners, and the cost incurred when the company loses an employee's day of work. Nevertheless, the benefits of these training programs will be estimated through the return-on-investment model and utility analysis. The return-on-investment model seeks to portray the cost incurred vis-à-vis the benefits this training will have on the organization. In contrast, the utility analysis will reflect on the essence of the training program.

Role of Manager in Staff Performance

The manager's role will be pivotal for the company because they will be providing the new employees the required tools to facilitate productivity and accomplishment of their job functions. the manager will recognize some of the key performance indicators (KPIs). As a result, setting the stage for continuing performance assessment and guaranteeing accountability among the Executive Assistants. The company's management will be responsible for planning the workforce in reflection to the performance assessment because workforce planning will match the right tasks based on the employee's most vital skills, experience, and qualifications. The staff's performance evaluation will include their training and development while working for the company, and these roles are within the scope of the manager's roles. The manager will be responsible for the development of his or her employee's skills and abilities through training. Moreover, the manager will use their skills and decision to determine the most competent workers who have demonstrated promise and aptitude in reflection on their roles.

Reasons for Termination

Termination of a contract is possible within the company because of different reasons such as the resignation of an employee, incompetence and poor performance, physical incapacity to continue working, misconduct against company policies, and the company's operational requirements. One of the main reasons for termination is employee behavior and conduct. For Executive Assistants, their behavior and conduct can have significant implications on the business in terms of its effectiveness and success. The Executive Assistants' behavior will determine different aspects of the company, such as the reputation and relations with the customer such that if a worker cannot maintain these aspects, they can be fired from work. If an employee fulfills these reasons for termination, they will be fired immediately and given the documentation of their misdeeds that led to their firing. However, in some exceptions, an employee can be issued a warning letter if their conduct can be rectified. For example, if an employee comes late or break company policies, they can be warned against repeating such offenses, or they will be at risk of losing their jobs.