Assessment T1

BSBPMG522 Undertake project work

ASSESSMENT TASK 1 – PROJECT/ROLE PLAY

STUDENT INSTRUCTION:

For this assessment you will need to write a report on the following tasks. These tasks will need to be completed and submitted in a professional, word processed, format in no less than 2700 words in length.

The table of contents and references are not included in the 2700 words.

Single Spacing

Times New Roman Font

12 APA Style Reference and in-text citation

Part A – Planning

Imagine you are the owner of a café in Hobart CBD in Tasmania with two other partners. Due to the extremely high rent, you are no longer able to afford to run the business, so you consult with an expert who will advise you on how to run the business successfully. The expert suggested that you move to a suburb (example: Glenorchy suburb) where the rent is affordable. You and your partners like the idea and decide to move to a new location, but before moving you must prepare a report with the help of your partners considering the points listed below.

1. Briefly introduce your project by defining the parameters/scope of the project, including:

- Project name;

- Project period;

- Project objectives;

- Project stakeholders;

- Project budget; and

- Resource requirements and allocation.

2. Break down your project objectives by creating milestones and drawing a Gantt chart to represent the following:

- Deliverables;

- Work breakdown;

- Budget and allocation of resources;

- Timelines;

- Risk management; and

- Recordkeeping and reporting.

3. Identify one (1) Work Health and Safety (WHS) related risk and create a risk management matrix to record your strategies including responsibilities to manage these risks.

4. Develop a project budget and discuss it with your partners for approval.

5. Discuss with your partners whether they are clear about their responsibilities and project requirements and consult with them regarding the next step in the planning process.

6. Identify the limitations related to reporting requirements

7. Complete the project documentations template below and get signed-off from your partners to conclude the project and gain approval.

BSBPMG522 Undertake project work

Project documentation Approval template

Background

Project name

Start date

End date

Budget

Project manager

Other management team involvement

Stakeholder analysis and capacity assessment

Stakeholder Capacity assets and gaps Desired future

outcomes Stakeholder

influence/impact

Direct and indirect stakeholders should be listed here

What are the stakeholder’s resources and strengths that can help address the problem that the project strives to solve? What are the stakeholder’s needs and vulnerabilities that the project attempts to bridge?

What are the desired outcomes for the stakeholder as a result of project implementation?

How strong is the stakeholder’s influence to impact the direction and outcome of the project?

i.e. High/Medium/Low

BSBPMG522 Undertake project work

Project outputs

Output one

Output two

Output three

Management comments

Name/position

Review date

Comments

Signature

Part B – Implementing and Monitoring

You and your partners have found a new location to open your café but before opening the business you need approval from the council. Once you’ve gained approval to open the café, the next step is to implement and monitor the plan. You and your partners must implement the project plan you finalised in Part A by considering the following points below:

1. Identify three (3) types of data for record keeping. How would you ensure financial record keeping is complete and accurate?

2. Develop three (3) strategies you could use to implement and monitor the plan for managing project finances, resources and quality.

3. Review with your partners the project outcomes with your project scope and the plan you prepared in part A.

4. Check your risk management matrix prepared in Part A and ensure your project outcomes are met and deliverables are achieved.

Part C – Role play

Description

You are to pretend that your classmate are your business partners and team members. During the role play you must ensure you encourage your team members to give you feedback and cover the following points:

1. Consult with your team members about planning the project, taking their views into account. Delegate the

BSBPMG522 Undertake project work

authority to manage the project.

2. Discuss three (3) ways you would consider supporting a team with regards to specific needs, keeping in mind the quality of the project and ensuring timelines are met.

3. Discuss the quality of your project plan with your team members and implement the project finances and resources.

4. Discuss with your team the new role and responsibilities allocated to the staff at the new location and provide support in the transition period.

5. Discuss the overall lessons learned from the project.