project scoping and planning

Student name:

Assessor:

Date:

Name of project:

Provide an overview of the organisation. Include their:

· Mission

· Goals

· Objectives

· Operational context

Give the rationale for the project

Business objectives

Relationship of project to the organisation's

objectives

Define the project scope

Relationship to other projects

Include dependencies

Stakeholders

Outline the project stakeholders and clearly define the project staff

Resources

The additional resources that will be needed

Legislative and regulatory context including WHS

considerations

Risk assessment

Make a list of potential risks

Reporting

Define the project’s reporting requirements

Project management tools and system to be used

Outline the project management system,

tools or methods you will use to file documentation and share information for this project

Seek clarification from your supervisor in relation to any queries and issues you have relating to the project and its parameters.

Summarise your queries here before sending the communication.

Attach evidence of this in this section. E.g. emails, online chats.

Attach:

Evidence of communication with supervisor re project issues or parameters

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Project management documents reviewed if not using the Simulation Pack.

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Screenshots of online file organisation to date

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Title

Background

Provide a brief explanation of the background of the project.

Objectives

Benefits that the project intends to achieve

How the success of the project will be measured

Describe the measure(s) that will used to indicate

that the project has been successfully completed

Project area

Actions

Responsibility

Scheduled

start

Scheduled

finish

Cost area

Details

Estimated cost

Risk

Likelihood

Severity

Treatment/control methods

Attach:

Email to supervisor requesting approval to proceed

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Email to team outlining plans and responsibilities

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Screenshots of online file organisation to date

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Which implementation activities did you complete?

List these here and

provide evidence of each one (minimum two)

Project name

Project Manager

Project Objective

Project Progress Summary

Briefly describe the Project’s progress towards meeting its target outcome during this reporting period. Anecdotal information may be provided.

Milestones

Target date

Actual date

Impact

Description of milestone

Target date as per project plan

Actual date achieved

Briefly describe any changes to the project schedule required as a

result of the amended milestone(s).

Budget

Indicate total project funding, planned expenditure and actual expenditure.

Comments

Include additional comments as required regarding overspend or surplus/underspend in this reporting period.

Risk

Predicted likelihood

Seriousness

Actions to be taken

Brief description project risks arising

of

Include

likelihood attributed to risk in project plan

Include consequences

attributed to risk in project plan

Include actions to be taken based on original risk treatments identified.

Recommendations

Brief statement(s) for your supervisor to consider and/or endorse as applicable.

Attach:

Evidence of implementation activities (if using the case study include design brief and emails to website designers for quotes)

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Screenshots of online file organisation to date

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Reason for project

Outline why is over

closing this

the project

Highlights

and

innovations

What were

the

main

highlights

and

innovations project?

of

this

Summary

of

recommendations

If using the case study, one of the

recommendations

should be for the supervisor to agree that the project can be deemed closed.

Performance against

objectives

Summarise the actual performance of the project against the planned performance.

Performance against outcomes

Describe the actual performance of the project in relation to the achievement of targeted outcomes. Were all planned targeted outcomes achieved, to what degree?

Performance against

outputs

Describe the actual performance of the project in relation to the delivery of the outputs. Were all planned outputs delivered, to what degree? Were they all accepted? Did the quality of the outputs meet expectations?

Cost area

Estimated cost

Actual cost

Photographs

Logo design

Web site development

Web site content

Lessons learnt

Describe the project management and quality management processes that were perceived to be inappropriate and/or ineffective for the project, as reflected by the stakeholders and the project records/documentation.

Attach:

Link to completed online file organisation and record keeping system used throughout the project.

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