HR Project Management Final Team Report

Planning Considerations for the HR Project

Introduction

A centralized Human Resources model of delivering HR services will be efficient in functions like hiring and firing employees, training, pay and benefits and other functions that may arise. The HR function is changing from the traditional hiring and firing to a more advanced role that ensures business continuity. These roles also include being involved in the organization’s strategic planning as it aligns its talent hiring and firing strategy to the overall vision and direction of the organization. Centralized HR function is able to align its HR plan and strategies and align them with that of the vision and goals of the organization.

Project implementation of the HR project will ensure and cost efficient and consistent model of delivering HR services in the organization through the centralized model of delivering HR services. The project manager will have to define the statement of importance to the project team and define the scope of work for each team member in the project team. The project budget is important as it outlines the resources allocated including monetary allocation for the success of the project. The budget provides estimates approved towards achieving the goals of the project and team members need to understand all the budgetary estimates. The breakdown of the budget by the project manager to the team is important in order to maintain he costs within the approved estimates.

Body

Statement of Importance

The statement of importance is an important document that outlines everything relevant in the project. It is the most important document in the project that outlines and defines the scope of the whole project including timelines and budgetary estimates. The current project will have the following elements in its statement of importance; the purpose which is implementation of a centralized HR model for the organization, the scope, the due dates, the due dates of the project, list of what is due and when it is due, the expected outcomes, all the resources that are needed for the project and the costs including the payments and their deadlines.

The relevance of each task in the statement of importance should be well explained to the team in order to keep everyone involved in the project on the same page. The document is relevant shows all the tasks which the project manager should use in allocating tasks and the milestones that are used to see if the project is going according to plan. The scope shows what is to be done in the project including the process that will be used in completion of the work. It also shows what will be used to complete the tasks including software and any equipment. The schedule in the document is a list of when deliverables should be done including vendors that will be used in completing the project. The phases in the project including development, testing and implementation are well stated including their timelines.

Behavioral Skills

During the project there are a set of behavioral skills and technical skills that are considered relevant. These behavioral skills and technical skills are related with the success of the project especially when the project manager portrays some that may be relevant with the project. The current project requires behavioral skills like leadership skills, accountability, decision making and problem solving skills. The project requires a leader who is able to make the tough decisions that are required and be able to delegate duties. The leader should able to inspire the team into following the vision of the project. A project needs accountability in order for the relevant resources to be provided when needed for the success of the project. The decisions made during the project process should be relevant for the success of the project. The decisions made during the project process affect all the relevant stakeholders and the project team. Problem solving skills require one to be a good communicator, team builder, dependable and creative which are some of the relevant traits required for the current project.

Project Budget

The project budget is an estimate of all the relevant costs estimates of activities towards the success of the project. The project manager should be able to explain to the management and project team the relevant costs that are associated with the project. An analogous method of estimating will be used in determining the relevant costs due to limited information on the upcoming project. This requires similar projects to be used in estimating the relevant costs and updating the old budget for additional costs. The costs are aggregated through summing the cost of individual work package in order to control the financial account up to the project level. The cost control accounts are used to calculate the cost aggregation

The project cash flow shows the net cash flow of the current project. It is derived from the sources of cash for the project less the uses of the cash. The cash flow is able to show the cash from operating activities and keep track of actual cash at hand. All the activities in the project that will require actual cash will be reflected in the cash flow including separate activities.

Project Risks

Project risks are unplanned events that will occur and have a negative effect on the project. The current project manager will able to determine project risks in the current project as; budgetary risk, resource risk and resistance to change. The project budget is based on estimates which involve certain uncertainties and chances of cost overrun may occur. This creates budgetary risk due to the overrun costs. The management may not provide the relevant requirements for the success of the project like monetary resources and skill needed for the success of the project leading to resource risk. The current staff and management may be resistant to the organization implementing a central HR model. This affects the activities of the project team in delivering a successful project.

Conclusion

The statement of importance is the most important document in the project process as it will outline everything relevant to the project. The document will outline the scope of the project including financial estimates for the various vendors and show the timelines. The project manager should be able to present the management with a comprehensive budget and explain the various cost estimates. The project manager should also be able to determine the risks to his project and offer solutions.

References

Murdick, R. G. (1976). Managing human resources in project management. Project Management Quarterly, 7(2), 21–25.

Kevin Callahan., Gary Stetz & Lynne Brooks. (2007). Project Management Accounting. Budgeting, Tracking and Reporting Costs and Profitability. Published by John Wiley & Sons, Inc.

Veraart, S. (2009). Merging project and corporate accounting: is it impossible? Maybe. Paper presented at PMI® Global Congress 2009—North America, Orlando, FL. Newtown Square, PA: Project Management Institute.