Reading Assignment
1. The writer has used a letter- ing system to describe the four main tasks that will be undertaken if the project receives funding. What are the advantages of a lettering system?
2. How e!ective is the description of Task A? What factors contribute to the description’s e!ectiveness or lack of e!ectiveness?
3. The descriptions of the tasks do not include cost esti- mates. Where would those estimates be presented in the proposal? Why would they be presented there?
4. How e!ective is the descrip- tion of Task D? What addi- tional information would improve its e!ectiveness?
Writing the Proposed Program The following project description is excerpted from a sample grant proposal seeking funding to begin a project to help police o"cers stay healthy (Ohio O"ce of Criminal Justice Services, 2003). The questions in the margin ask you to think about how to describe the project in a proposal.
PROJECT DESCRIPTION The proposed project is comprised of several di!erent, but related activities:
A. Physical Evaluation of the O!cers The "rst component of this project is the physical examination of all
Summerville P.D. sworn employees. Of special interest for purposes of the project are resting pulse rate, target pulse rate, blood pressure, and percentage of body fat of the program participants. Dr. Feinberg will perform the physical examinations of all participating o#cers. The measurement of body fat will be conducted at the University of Summerville’s Health Center under the direction of Dr. Farron Updike.
B. Renovation of Basement Another phase of this project involves the renovation of the basement of
police headquarters. The space is currently being used for storing Christmas decorations for City Hall.
The main storage room will be converted into a gym. This room will accommodate the Universal weight machine, the stationary bike, the treadmill and the rowing machine. Renovation will consist of "rst transferring all the Christmas decorations to the basement of the new City Hall. Once that is accomplished, it will be necessary to paint the walls, install indoor/outdoor carpeting and set up the equipment.
A second, smaller room will be converted into a locker room. Renovation will include painting the $oors and the installation of lockers and benches.
To complete the "tness center, a third basement room will be equipped as a shower room. A local plumber will tap into existing plumbing to install several showerheads.
C. Purchase of Fitness Equipment The Department of Public Safety has identi"ed "ve vendors of exercise
equipment in the greater Summerville area. Each of these vendors submitted bids for the following equipment:
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D. Training of O!cers Participating o#cers must be trained in the safe, responsible use of the
exercise equipment. Dr. Updike of the University of Summerville will hold periodic training sessions at the Department’s facility.
D O C U M E N T A N A LYS I S AC T I V I T Y
Source: Ohio O!ce of Criminal Justice Services, 2003.
The Structure of the Proposal 303
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