Project Proposal - Controlling and Leading
FUNDRAISING PROPOSAL 1
Fundraising, Los Angeles Unified School Baseball Team
Institution
Name
MGMT 201 4.3 Proposal Project Submission - Organizing and Staffing
09/09/2020
Introduction
Fundraising will occur in support of the Los Angeles baseball team’s uniform, which costs approximately about 1,600.00. Dollars, the following price will include uniforms of the team players, baseball bats of the players, and baseball balls of the players respectively. The total staff who will support this fundraising event is fifteen members subdivided into different groups for managing the event. A total of about 2800 attendees of the school including the staff and their families will attend the event. The city’s mayor has offered one of the parks of the city for the fundraising event, along with this many local businesses will provide their service during the event.
Planning
For the fundraising of the Los Angeles baseball team uniforms, the local superstore is donating the food during the fundraising event in the park. Along with local businesses and workers are also providing their services to add their contributions to the fundraising services. The city’s mayor has also provided a small area for fundraising, the city’s park also provides an area to set up an event for the collection of donations in small boxes during the exhibition game by the basketball team. During every donation or fundraising, nonprofit organizations develop a plan or a strategy (Smith, 2009). Someone needs to address the idea of an event, to implement the designed plans to gather the committee for the required groundwork of the plan.
After the event, there will be a small section of a lottery or reward ceremony for the people or businesses who participated in the event by providing their goods and services (Waters, 2008). The planning portion of the event must be fully reviewed before the implementation to avoid any small error or fault as a donation or fundraising event is considered as a respected ceremony. The staff or volunteers will promote the event through announcements in the school or social sites or develop awareness
Organizing
This hierarchy of organizational structure shows the communication and reporting level of the volunteers to the management. Everyone placed in the hierarchy has their responsibilities and duties to fulfill during the work or fundraising. The following persons are assigned the designation they are proficient in. In the fundraising organizational structure, the main person or the director of the event is a person who is experienced in management and who knows whom to deal with volunteers during the event or the one who has the expertise of leadership skills (Smith, 2009).
The organizing volunteers will manage the event properly through checking on other teams or by analyzing the area that needs consideration (Smith, 2009). Similarly, the Mayor’s office team will assist the mayor during his work on stage or during donation or fundraising speech. Organizing different teams with different purposes will lead to the achievement of goals and strategies that are designed for the fundraising event. The assistant director must review the performances of all the members of the particular teams to analyze the situation or the actions whether the team members are handling the guests with care or respect, or if they are handling the critical situation effectively.
Staffing
There separated six groups consisting of an individual three volunteers. As described before the structure the organization, these six groups will each manage by overlooking to assist the Director of Events, the local business needs, and the support of people throughout the event, admittance, and contributions, and the shows on the platform such the raffle tickets and a short presentation by the baseball team. Throughout the event, the teams will contact each other via text messages or through team social groups for the exchange of information. The team members of the teams will communicate with each other frequently to make sure everything is happening according to the designed plan. The team members will use the verbal form of communication i.e. text messages or face to face communication to provide support to each other for developing a positive environment (M.Bryson, 2018). Volunteers will be forwarded at the gate, pursuing arriving attendees and charities made. At the same time, the left behind volunteers will stay at the stage during the fundraising speech presentations and also including an exhibition game by the baseball team.
It is vital for The Manager of the event to leads by Putting extra effort into making sure to introduce the energy to the team, also leading fundraising from a supervision viewpoint that generates and encourages some teamwork between helpers, campaigning, add pictures videos, and appealing everyone involves in the event to train the fundraiser. Associates, contributors, every contribution received to create a new connection, reinforce the current donor, and ensure every helper is contacted and can have the provision needed. Volunteers of the event mobile phones will be open at all time during the whole event, team members will contact 911 in case of emergency, helpers, and members should know the leavings during an emergency (M.Bryson, 2018).
References
M.Bryson, J. (2018, February). A strategic planning process for public and non-profit organizations. Volume 21,( Issue 1, ), Pages 73-81. DOI: https://doi.org/10.1016/0024-6301(88)90061-1
Smith. (2009, Jun 06). Encouraging donations to charity: A field study of competing and complementary factors in tactic sequencing. Western Journal of Communication, Volume 58, (Issue 2), Pages 98-115.
Waters, R. D. (2008, February 15). Applying relationship management theory to the fundraising process for individual donors. Journal of Communication Management, Volume 12(Issue 1).
Director of The Event
Assistant Director of The Event
On Stage
Team
(3 volunteers)
Support Team Organizer
(3 Volunteer)
Main Entrance
Team
( 4Volunteers)
Mayor's office
( 3Volunteers)
Organizing Volunteers
( 2Volunteers)